When an enterprise organizes historical presentations or makes PPT templates, it has PPT files from different times. Some of the format names are blank pages and some are title pages. These confusing names are not only easy for new employees to understand, but also easier to affect the collaboration efficiency of the whole team. We are prone to repeated operation fatigue when modifying the version names one by one. If we are boring, we are also prone to errors. If we are faced with hundreds of PPT and PPTX files, the time it takes is self-evident.
How can we save time and complete batch replacement accurately when the layout names in hundreds of PowerPoint files need to be uniformly modified? Here are several practical replacement methods to help us quickly unify the layout names of all slides and improve the efficiency of team work and the professionalism of presentations.
When do you want to replace the format name in PPT and PPTX files?
Make the layout name more standardized
some PPT files come from different templates or are made by different people. The format names may be various. Although they do not affect the display, they are not convenient to find and the files will appear unprofessional when editing. Replacing these format names with standard contents can also enable people who are not familiar with the template to quickly find the corresponding format and have a smoother operation experience.
Multi-use to avoid confusion
when multiple colleagues work together to make PowerPoint files, they may copy pages from different versions, resulting in multiple names for the format corresponding to the same content, which will cause others to not know which one to choose when applying the format. At this time, we will change these format names to unified names, which can reduce unnecessary repeated formats and make management more convenient.
Unified updated name
when the enterprise carries out brand upgrade and visual specification update, the format name in the old template does not conform to the current name standard. In order to make PPT consistent with the latest system content of the company, we need to replace the format name in the master, maintain the consistent template, and at the same time, it can also facilitate new employees to quickly familiarize themselves with the document and make PPT files more professional and standardized.
Preview of the effect of replacing a layout name in the PowerPoint slide master
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch replace the layout name in the PPT file
recommended Index:★★★★★
Advantages:
- it can batch process a large number of PowerPoint slide files at one time, and is not limited to the layout name, but also supports the master name or keywords in the slide page.
- All slide files are processed locally and there is no upload requirement to protect user privacy.
Disadvantages:
- can only be installed in a computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PowerPoint Tool]-[Find and Replace Keywords in PowerPoint]].
2. Select a method in [Add File] or [Import File from Folder] to add the PPT file that needs to replace the format name, or drag the file directly below, and then click Next.
3. Enter the setting interface, check the format name, select the precise search text, enter the old format name on the left side below, enter the new format name on the right side, and finally click Next. Click Browse to select a location to save the new file.
4. After waiting for the processing to end, click the path to open the folder to view the PPT file that successfully replaced the format name.
Method 2: Rename the layout directly through the PPT master window
recommended Index:★★★☆ ☆
advantages:
- the operation is simple and intuitive, no additional software and learning costs are required.
- It takes effect immediately without risk, and all PPT versions are supported.
Disadvantages:
- batch processing of multiple files is not possible.
- Need to manually modify one by one, the efficiency is low.
Operation steps:
1. Open the PPT file and click View-Slide Master at the top.
2. Thumbnails of all layouts appear on the left. Right-click the layout to be renamed and select Rename.
3. Enter a new name and click Rename to complete the modification.
Method Three: Batch rename layout names with VBA macro code
recommended Index:★★☆ ☆ ☆
advantages:
- ability to handle all layouts with one click and to process multiple files in batches.
- Complex replacement rules are supported, and the code can be reused.
Disadvantages:
- basic programming knowledge is required and learning costs are high.
- The first setup takes a long time and enabling the macro feature is a security risk.
Operation steps:
1. Open the PPT file, press Alt F11 to open the VBA editor, and click Insert-Module.
2. Copy the code below, paste it into the module, and then modify the oldName and newName.
3. Press F5 to run.
Method 4: Use the format brush to combine with the new layout to replace the name
recommended Index:★★☆ ☆ ☆
advantages:
- no code-based content is required.
- You can selectively replace and retain the original formatting.
Disadvantages:
- there are many steps and manual operation is required.
- Not suitable for files with a lot of typography.
Operation steps:
1. Open PPT, enter slide master view, and find the format whose name needs to be modified.
2. Select all the contents, copy the contents, right-click in the layout list, select Insert Layout, then paste the copied format into the new layout, and then rename the new layout.
3. Delete or hide the original layout and close the master window.