When Word files are sent from different people or converted from other formats, line breaks are used in the paging area, resulting in unclear structure of the document, easy segmentation of the content when printing, or failure to generate directories and page numbers correctly. For example, for a document with dozens of pages, the chapters that should be paginated are separated by dozens of line breaks, which greatly reduces the aesthetics and professionalism. Usually, at this time, we need to manually find out the line breaks that need to be corrected and replace them in batches. However, several files are fine, and the time consumed by dozens or hundreds of files is unpredictable, it will waste a lot of our working time.
This article teaches you a few flexible tips. Whether you are a student, a staff member or an editor, using the following method can enable you to replace carriage return line breaks with page breaks in batch in the fastest time. The problem of document processing can get twice the result with half the effort and completely solve the problem of typesetting.
When do you want to batch convert carriage-return line breaks in Doc, Docx files to page breaks?
Segmented text requires paging
many people edit Word files and use carriage return to separate the contents. For example, if you write down one chapter by one or press carriage return several times between different modules, the contents are separated on the surface, but in fact it is only the line break brought by the carriage return key, and there is no real page break. If the contents originally intended to be separated are squeezed on the same page, it will appear messy. At this time, we only need to replace the carriage return line break with page break in batch, let each paragraph start with a new page.
Line breaks from export or copy
some Word is copied from web pages or other documents. The original paging information will be lost during the copying process, leaving only a large number of carriage returns and line breaks. It looks like it is divided into paragraphs. However, once the font and line spacing are adjusted, the content position will be completely changed. In order to restore a clear paging structure, it is necessary to convert these line breaks into page breaks in batch, and then the format in our Word can be guaranteed.
Easy to print and submit documents
when preparing to print materials and submit reports, it is very important whether the paging in Word documents is correct. If it is not adjusted properly, it is easy to have the problems of irregular page head and tail and content being squeezed to the previous or next page. By replacing carriage return line breaks with page breaks in batches, the document structure can be more standardized and the content of each page is clear and clear.
Word's carriage return line break batch replacement for page break effect preview.
Before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch replace Word line breaks with page breaks
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Advantages:
- it supports batch replacement of hundreds of files, with fast speed and good effect. It does not need to spend a lot of time bothering, and is not limited to replacing page breaks, but also can replace section breaks, soft carriage returns, text and numbers, etc.
- All files are processed locally, there is no nature of uploading files, and attention is paid to the privacy and security of user files.
Disadvantages:
- can only be installed in a computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Find and Replace Keywords in Word]].
2. Select a method in [Add File] or [Import File from Folder] to add Word files that need to replace line breaks. It is also supported to drag files directly below to add, and then click Next.
3. Enter the setting options interface, select [Accurate Text Search] in the search method, enter the variable formulas corresponding to the carriage return line break and page break in the searched keyword list and the replaced keyword list respectively, and click the red [Variable] font to view the copied formula (specifically placed in the next figure). After pasting the formula, click Next, then click Browse to select the location to save the new file.
4. Variables: Here are the formulas for line breaks and page breaks, as well as soft carriage breaks, section breaks, and formulas for various times.
5. After the progress is completed, click the path to open the folder to view the successfully replaced Word file.
Method 2: Use the Word Find and Replace feature to convert line breaks to page breaks.
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advantages:
- as a powerful function of Microsoft Word software, it can be used immediately as long as there is Word on the computer, without any plug-in and installation tools, and solve the problem at zero cost.
- The whole process is just to open the search and replace box and enter a few special characters. For users who are not familiar with the advanced functions of Word, they can fully master the operation once or twice only by following the steps.
Disadvantages:
- you must enter special codes that correctly represent line breaks and page breaks. If you enter the wrong code, replacement may be invalid or even destroy other formats of the document, and there are differences between different versions of Word code.
- This method will replace all line breaks in the document, including those that only need line breaks and do not need paging, which may lead to excessive replacement and need to be checked twice.
Operation steps:
1. Double-click to open the Word document to be processed, and press Ctrl H to open the find and replace window.
2. Enter the [^ p] line break code in the Find what box, then enter the [^ m] page break code in the Replace with box, and then press Replace all.
3. Then the page breaks of the text are all modified.
Method 3: Open Word to manually find line breaks and replace them with page breaks.
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advantages:
- absolutely safe and controllable, each modified line break is manually confirmed to avoid errors.
- It can judge whether paging is needed according to the context, and can handle complex situations more accurately.
Disadvantages:
- long documents require very long processing time, are very inefficient, and are not suitable for emergency situations.
- Manual operation may miss some positions that need to be handled.
Operation steps:
1. Press Ctrl F to open the search.
2. Enter [^ p] to find the carriage return line break and check one by one whether it needs to be replaced.
3. Then press Ctrl Enter to insert a page break where it needs to be replaced.
