This article introduces how to use office software to batch convert Excel spreadsheet files to XLSB format, suitable for users who need to process a large number of spreadsheet files such as xlsx and xls. Through HeSoft Doc Batch Tool , you can import multiple Excel files at once or batch import from a folder, set the save location uniformly, and then perform the conversion, reducing the repetitive operations of opening and saving as individually. The article explains applicable scenarios, before-and-after effects, specific steps, and precautions in conjunction with the operation interface, helping users quickly complete the batch format conversion from Excel to XLSB.
In daily office work, if you need to convert multiple Excel spreadsheet files from formats such as xlsx, xls to the xlsb format, manually opening each file and using "Save As" is very time-consuming and prone to missing files. This article will introduce how to use the office software HeSoft Doc Batch Tool to batch convert Excel spreadsheet files to the XLSB format at once, helping users reduce repetitive work and improve file organization and format conversion efficiency.
Applicable Scenarios
Batch converting Excel to XLSB format is common in the following office scenarios:
- Archiving large numbers of spreadsheets: Needing to save multiple xlsx files uniformly as xlsb for easier centralized management later.
- Reducing repetitive operations: Avoiding the need to manually choose the save type when opening Excel files one by one.
- Standardizing file formats: Teams or projects requiring all spreadsheets to be submitted or archived in XLSB format.
- Batch processing historical files: For example, multiple Excel files like product lists, participant lists, and test data need one-time conversion.
HeSoft Doc Batch Tool is a batch file processing software designed for office scenarios, with its core value being to help users batch process documents, spreadsheets, PDFs, images, and other files, reducing repetitive work.
Effect Preview: Before and After Processing
Before Processing: Multiple Excel Spreadsheet Files
Before processing, the folder contains multiple Excel spreadsheet files, for example:
- product_list.xlsx
- team-participant-list.xlsx
- test.xlsx
These files are all common Excel workbook formats that need to be uniformly converted to XLSB.
After Processing: Corresponding XLSB Files Generated
After conversion is complete, files with the same name but the .xlsb extension will be obtained, for example:
- product_list.xlsb
- team-participant-list.xlsb
- test.xlsb
From the effect perspective, the main file name remains unchanged, only the file format is converted from xlsx to xlsb, making it easy for users to identify and use subsequently.
Operation Steps: Batch Convert Excel to XLSB
Step 1: Enter the Excel Tool Category
After opening HeSoft Doc Batch Tool , select Excel Tools in the left-side function bar. This category provides a variety of Excel file batch processing capabilities, such as converting Excel to PDF, CSV, XLS, XLSX, XLSM, XLTX, TXT, HTML web pages, XML, and other formats.
The goal this time is batch conversion to XLSB, so you need to find "Excel to Xlsb" in the function list.
Step 2: Select the "Excel to Xlsb" Function
In the Excel Tools list, click the "Excel to Xlsb" function card. After entering, the page title will display as Excel to Xlsb, indicating that you have entered the corresponding batch conversion function.
The purpose of this step is to select the correct processing task, ensuring that subsequently imported Excel files will be converted to XLSB format.
Step 3: Add Excel Files to Convert
After entering the function page, you can see operation entries at the top such as "Add Files", "Import Files from Folder", "Clear", and "More".
- If you only need to process a few specified files, you can click Add Files.
- If a folder contains a large number of Excel files, you can click Import Files from Folder, which is more suitable for batch processing.
- If you made an error during import, you can use Clear to reselect.
After importing, the file list will display information such as sequence number, name, path, extension, creation time, and modification time. For example, the 3 files in the screenshot have been successfully added to the pending list, all with the xlsx extension.
Step 4: Confirm the Pending File List
After adding files, it is recommended to check the file names and paths in the list to confirm they are all Excel spreadsheet files that need conversion. The interface bottom will show the record count, such as Record count: 3, making it easy for users to confirm the number of files processed in this batch.
If a file does not need conversion, you can remove it via the delete operation on the corresponding row; if you need to re-filter, you can also use the filtering and sorting functions on the page to view the file list.
Step 5: Click "Next" and Set Save Location
After confirming the pending files are correct, click Next at the bottom of the page. Following the interface flow, you will subsequently enter the Set Save Location stage.
The purpose of this step is to specify the output location for the converted XLSB files, preventing new files from mixing with original files and facilitating unified viewing of conversion results.
Step 6: Start Processing and View Results
After completing the save location setting, enter the Start Processing stage. After execution, the software will batch convert the imported Excel files to XLSB format.
Once processing is complete, check the results in the set save location to see the corresponding .xlsb files. Taking the example files as a case, product_list.xlsx, team-participant-list.xlsx, and test.xlsx will be converted to product_list.xlsb, team-participant-list.xlsb, and test.xlsb respectively.
Frequently Asked Questions and Precautions
1. What is the XLSB format?
XLSB is the Excel Binary Workbook format, with the extension .xlsb. Like xlsx and xls, it is a type of Excel spreadsheet file format, commonly used in office scenarios requiring saving as a binary workbook.
2. Can I import multiple Excel files at once?
Yes. As seen from the interface, the software supports importing multiple files via Add Files, and also supports batch importing via Import Files from Folder, suitable for handling a large number of Excel spreadsheets.
3. What should be checked before conversion?
It is recommended to focus on checking file names, file paths, and extensions to confirm that the imported files are the Excel files that need conversion. If the list contains files that do not need processing, they should be deleted first or cleared before re-importing.
4. Will the original files be directly modified?
Looking at the operation flow, the software provides a Set Save Location step, typically used to specify the output directory for converted files. For easier management, it is recommended to save the conversion results in a separate folder and keep the original Excel files as a backup.
5. Which Excel extensions are suitable?
The example in this article processes .xlsx files. For common Excel files in daily office work, such as xlsx, xls, etc., users can perform batch conversion based on the software's import recognition situation.
Summary
The core of batch converting Excel spreadsheet files to XLSB format is solving the problems of "many files, repetitive operations, and easy to miss." Using HeSoft Doc Batch Tool , you can utilize the Excel to Xlsb function within Excel Tools to quickly complete file import, list confirmation, save location setting, and batch conversion.
If you are organizing a large number of Excel spreadsheets, or need to uniformly convert multiple xlsx, xls files to xlsb, it is recommended to directly use this batch conversion function. Compared to manually opening Excel files and using "Save As", the batch processing method is more efficient and more suitable for file organization, format standardization, and data archiving in daily office work.