, when multiple Word documents contain the specified text to be removed, it is not only time-consuming to open the files one by one to find and delete, but also easy to miss changes. This article takes batch deletion of keywords such as Australia and USA in docx files as an example to introduce how to use HeSoft Doc Batch Tool , through the function of "finding and replacing keywords in Word", the replacement content is left blank to realize batch deletion of keywords in multiple Word files, which is suitable for scenes such as data cleaning, template sorting, sensitive information processing, etc.
If there are many Word documents in a folder, and the same keywords appear in each document, such as country name, project code, customer name or sensitive words, it will be very inefficient to manually open the docx files one by one and delete them. The problem to be solved in this article is: how to batch delete keywords in many Word files and minimize the risk of repeated operations and missed deletions. Below HeSoft Doc Batch Tool For example, the demonstration will replace the specified text in multiple Word files with empty batch, so as to achieve the effect of deleting keywords.
Applicable Scenarios
this batch processing method is suitable for scenes that need to uniformly clean up the contents of Word, docx, and doc documents. For example, delete certain region names when sorting out product data; Remove specific customer names before sending documents to the outside world; Batch clean up placeholder text in templates; Or delete old keywords in historical documents. The value of office software is to reduce duplication of effort, and when the number of files increases from a few to dozens or hundreds, batch processing tools can significantly save time.
Effect Preview: What Changes
Before and After Processingbefore processing, there are multiple Word documents to be processed in the folder. The example contains 6 files from 1.docx to 6.docx.
open one of the documents to see that the content contains keywords that need to be deleted, such as Australia in the left paragraph and USA in the right paragraph. These words are located after the "Country of origin" and need to be removed from multiple Word files.
after processing, check the content of the document again. The original display Australia and USA positions have been cleared, and other text, pictures and table structures are still retained. In other words, the goal of this operation is not to delete the entire content, but to accurately delete the specified keyword.
Operation steps
The first step, enter the Word tool and select the function. Open HeSoft Doc Batch Tool , select "Word Tools" on the left, and then click "Find and replace keywords in Word". This function is used to find the specified text in the content of Word file in batch and replace it with new text. When the replacement content is empty, you can realize batch deletion of keywords.
The second step, add the need to process the Word file. After entering the function page, in the step of "selecting records to be processed", you can click "add file" or use "import file from folder". Six docx files have been imported in the screenshot. The file name, path, extension, creation time, and modification time are displayed in the list.
The third step is to set the search and delete rules. Click Next to go to "Set Processing Options". Select "Find text exactly" in the "Find by" so that the software will match the text entered. Then enter the keywords you want to remove, such as Australia and USA, row by row in the "List of keywords to find. The "Replaced Keyword List" on the right remains empty, and the interface also prompts "If it is not filled in, it means delete", so it is enough not to fill in the replacement content here.
The fourth step, continue to set the save location and start processing. According to the interface flow, the next steps are "set save location" and "start processing". It is recommended to select a new output location to save the processed file to distinguish it from the original file. After confirming that the file list and keywords are correct, the software will automatically traverse the added Word document, find and delete the corresponding keywords.
Frequently Asked Questions and Precautions
1. Why can the replacement content be deleted without filling in? The logic of batch search and replacement is to replace the found text with the specified content. If the replaced keyword list is empty, it is equivalent to replacing the found Australia and USA with empty content, so these keywords are no longer displayed in the document.
2. Can I delete multiple keywords at once?. As can be seen from the screenshot, the keyword list supports entering multiple contents by line, for example, Australia and USA occupy one line respectively, and the software will batch process according to the list.
3. Do you want a backup before processing? It is recommended to keep the original file or save the results to a new location. Batch processing involves multiple files. Once the rules are filled in incorrectly, the impact will be relatively large. It is safer to back up or save the output as first.
4. doc and docx can be handled like this? The screenshot example is a docx file. In actual use, you can confirm the file type by the extension in the list after importing the file, and then process the Word document according to the scope of software support.
Summary
batch removal of keywords in Word files can essentially be done by "find and replace with empty. Use HeSoft Doc Batch Tool When, you only need to select "find and replace keywords in Word", import multiple documents, enter the keywords to be deleted, and leave the replacement content blank to complete the cleaning work in batches. For users who often deal with a large number of Word and docx documents, this method can significantly reduce repeated operations and improve office efficiency. It is recommended to test the rules with a small number of files before formal processing, and then execute the rules in batches after confirming that the results are correct.