in the face of multiple Word documents in the same type of text, manual search delete efficiency is very low. This article describes an approach that is more appropriate for office scenarios: using HeSoft Doc Batch Tool The Word keyword search and replace function of, enter the keywords to be deleted line by line, and leave the replaced contents blank, thus deleting the specified text in multiple docx files in batch. The article contains the effect before and after treatment, detailed steps and precautions, suitable for data collation, content desensitization and template cleaning.
In daily office, many Word documents may come from the same set of templates or the same batch of data, which will repeat some words that need to be deleted. For example, in the sample document, the Australia and USA after "Country of origin" need to be cleaned up in a unified way. If you open Word files one by one and then use the find function to delete them, not only will the steps be repeated, but you may also miss them because there are too many files. This article describes how to use HeSoft Doc Batch Tool , replace keywords in multiple Word and docx documents with empty in batch to realize quick deletion.
Applicable Scenarios
batch deletion of Word keywords is suitable for a variety of office scenarios: batch cleaning of fixed fields such as countries, regions, departments, names, etc. in documents; Delete sensitive words before sharing data externally; Remove old project names when sorting out historical docx files; Empty the sample text in the template uniformly. As long as the target text is a clear fixed content, it can be done by batch search and replacement.
Effect Preview: From containing keywords to keywords being emptied
before processing, there is a batch of Word documents in the folder, in this case 6 docx files. Before batch processing, it should be confirmed that these files are the objects to be cleaned this time.
after opening the document, you can see that there are words such as Australia and USA in the table content. The red arrow in the screenshot indicates the location of the keywords to be deleted. These contents are distributed in different areas, which will be cumbersome if you manually process them one by one.
after the processing is completed, the keywords in the same position have been deleted, leaving only the field labels and the original typesetting. Pictures, tables, and other text content have not been removed as a whole due to the deletion of keywords, which is suitable for cleaning tasks that need to retain the document structure.
Operation steps
The first step: Select "Find and replace Word keywords". Open HeSoft Doc Batch Tool After that, enter "Word Tools" on the left ". In the list of features, click Find and replace keywords in Word ". This entry is used to do batch search and replace the contents of Word files and is the basic function of "delete keywords.
The second step: import to process the file. After entering the function, "Add files" and "Import files from folders" are available at the top of the page ". If the files are all in the same folder, it is more convenient to use Import from Folder. After importing, the software displays the serial number, name, path, extension, and other information in the list. In this example, 1.docx to 6.docx have all been added, and the number of records is 6.
Step 3: Set keyword deletion rules. Click "Next" to proceed to processing options. In Search Method, select Find Text Precisely, and then enter the content to be deleted in the list of keywords to be searched on the left, with each keyword in a separate line. This example enters Australia and USA. The keyword list after replacement is not filled in on the right, because the interface prompts "If it is not filled in, it means delete". This step determines that the software will directly empty the keywords found.
Step 4: Press the wizard to continue to save and process. After the keyword setting is completed, continue to the next step to set the saving location, and then enter the start processing link. In order to facilitate the verification of the results, it is recommended to output the processed document to a new folder instead of directly overwriting the original file. After processing, open the result file to check whether the keyword has been deleted.
Frequently Asked Questions or Precautions
Key words to line by line input. From the interface example, Australia and USA are on different rows. In this way, it is more convenient for the software to identify multiple contents to be searched, and it is also convenient for subsequent checking whether the rule is missing.
Note case and full word matching. Additional options such as "Ignore case of letters" and "Match complete words instead of parts of words" are available in the interface. Whether to check or not depends on the actual document: if you are worried about missing deletion due to different case, you can consider ignoring case; If you only want to delete complete words, you need to pay attention to the matching options of complete words.
An empty replacement list represents deletion. If other text is entered on the right, it will become a batch replace; if it remains empty, it will be a batch delete. Before formal implementation, make sure that the list on the right is not filled in by mistake.
Test before batch. When the keyword is relatively short or may appear in other words, it is recommended to test the effect with a small number of files to avoid deleting normal text by mistake.
Summary
multiple Word documents batch delete the same type of text, which can be quickly completed by "finding keywords and replacing them with empty. HeSoft Doc Batch Tool It integrates file import, rule setting, save output and start processing into a wizard process, which is suitable for processing a large number of docx and doc documents. For users who often need to clean up data, modify templates, or delete sensitive information, it is recommended to incorporate such batch operations into daily office processes to reduce the time cost of repeatedly opening files.