If a large number of docx files contain fixed keywords that need to be deleted, you can modify them manually without opening Word one by one. This article takes 6 Word files as an example to demonstrate how to use HeSoft Doc Batch Tool Enter the Word tool, select find and replace keywords, import the file list, set the precise search text, and leave the replaced keyword list blank to delete Australia, USA and other contents in batch. It is suitable for cleaning up documents in batches, deleting sensitive words and organizing data in a unified way.
When batch processing Word documents, the most common inefficient operation is to repeatedly open the file, find the text, delete, save, close. If you just delete a few fixed keywords, these repetitive actions can be completely handed over to the office software. This article uses an example of docx batch deletion of keywords to illustrate how to use HeSoft Doc Batch Tool , delete Australia, USA and other specified contents in multiple Word files at once.
Applicable Scenarios
when you encounter the following situations, you can use the method of this article: there are many docx files in a folder and you need to delete the same keywords; The document contains the names of regions, companies, people or projects that should not be displayed to the public; Sample content remains in the Word file generated from the template; Only the specified text needs to be cleaned up while keeping pictures, tables and other text. Batch processing makes the operation more standard and easier to review than modifying one by one.
Effect Preview: Batch Processing Before and After Document Comparison
before processing, the files to be processed are concentrated in one location. In the example, you can see 1.docx, 2.docx, 3.docx, 4.docx, 5.docx, and 6.docx.
the document content contains keywords to be deleted. For example, in the Apple table, Australia and USA appear after the Country of origin, respectively. The red arrows in the screenshot mark the text to be cleaned up.
after batch processing, the Australia and USA are no longer displayed, and the original location is cleared. The picture, title, field name and paragraph layout in the document are still retained, indicating that this operation is to delete the specified keyword.
Operation steps
Step 1: Open the batch search and replace function. Start HeSoft Doc Batch Tool , select "Word Tools" in the tool category on the left, find and click "Find and replace keywords in Word". Although the function name is "replace", as long as the replacement result is set to empty, you can achieve the effect of deletion.
Step 2: Add multiple Word documents. On the "Select Records to Process" page, click "Add File" to select single or multiple documents, or click "Import Files from Folder" to batch import. After importing, check the file names and paths in the list to make sure that all the docx's to be processed have been included. The number of records in the screenshot is 6, indicating that 6 files have been successfully imported.
Step 3: Enter to delete keywords. Click "Next" and go to "Set Processing Options". In Find by, select Find text exactly, and then enter the content you want to delete in the List of keywords to find. In this example, enter two lines: Australia, USA. Multiple keywords are filled in by branches to facilitate batch execution.
Step 4: Replace the content blank. Do not enter content at the "Substituted Keyword List" on the right. The interface prompts "If you don't fill in, it means delete", so when the software finds Australia or USA in the Word document, it will replace it with blank to complete the deletion. Confirm that it is correct and proceed to the next step.
Step 5: Save and start processing. Follow the flow to continue setting the save location, and then execute the start process. It is recommended to save the output file to a new folder, and randomly open several documents for inspection after processing to confirm that the keyword deletion effect is in line with expectations.
Frequently Asked Questions or Precautions
Will you delete the entire line? The effect of the example shows that the keyword itself is deleted, not the entire line or paragraph. Country the of origin field remains, only the country name that follows is cleared.
Can the keyword in the table be processed? The content in the sample document is located in the table layout, and the corresponding keyword is deleted after processing, indicating that this scenario can be completed through this function.
How do keywords and replacement words correspond? The scenario in this article is deleted, so the keyword list after replacement is empty. If it is replaced with other text, you need to fill in the replacement content according to the actual rules; However, it can be left blank in the deletion scenario.
How to avoid accidental deletion? Enter complete and clear keywords as much as possible. For short words or content that tends to appear inside other words, be careful to combine options such as "match complete words instead of parts of words.
Summary
without opening Word one by one, you can also batch delete keywords in docx files. The key practice is to use HeSoft Doc Batch Tool The "Find and Replace Keywords in Word" function of the, enter the text to be deleted into the keyword list and leave the replacement list blank. For the unified cleaning of a large number of documents, this batch processing method is faster, more controllable, and more in line with the needs of efficient office. It is recommended to sort out the folders to be processed before importing and executing them.