If there are keywords in multiple Word documents with similar formatting but not exactly the same content, such as fixed-length uppercase abbreviations, different numbers, numbers or dates, it is time-consuming to open Find Delete one by one. This article HeSoft Doc Batch Tool For example, demonstrate how to use the "find and replace keywords in Word" function, use regular expressions for fuzzy matching, and leave the replacement content blank, so as to batch delete the specified content in Word files such as docx and doc, reduce repeated operations and improve document cleaning efficiency.
When sorting out a large number of Word documents, one type of problem is often encountered: the content to be deleted is not exactly the same fixed words, but text with the same rules. For example, in the screenshot BOT, ELA such 3-digit capital letter abbreviations, and 60 this kind of digital content. If docx files are opened one by one to find and delete manually, it is not only time-consuming, but also easy to miss and delete.
This type of task is suitable for office software that supports batch processing of files. Below HeSoft Doc Batch Tool For example, this paper introduces how to use regular expressions to batch fuzzy delete keywords in multiple Word, and clean up the text that meets the rules at one time.
Applicable Scenarios
this method is suitable for the following Word batch content cleaning needs:
- batch delete multiple Word documents in English abbreviations, numbers, numbers, codes and other regular content.
- In multiple docx or doc files, the keywords to be deleted are not exactly the same, but conform to the uniform rules.
- You need to use regular expressions for fuzzy matching, such as deleting three consecutive uppercase letters and deleting a segment of numbers.
- You need to replace Word content in batches and delete it in batches by replacing it with empty.
For example, you can use [A-Z]{3} to match three consecutive uppercase letters and \d to match consecutive numbers. As long as the replaced keyword list remains empty, the effect of deleting the matching content can be achieved.
Effect Preview: Pre and Post Processing
before processing: multiple Word files need to be cleaned up in a unified way
there are 6 Word documents in the example folder, the file names are 1.docx to 6.docx, and they need to be batch processed with the same rules.
Open one of the documents and you can see that there is something in the body that needs to be deleted: in the title BOT, in paragraph ELA, and the numbers 60 wait. These contents are not necessarily the same for every file, so they are more suitable for fuzzy matching with regular expressions.
After processing: keywords that meet the rules are deleted in batch
after processing is complete, the original title in BOT is removed, and the letter abbreviations and numbers that match the rules in the body are cleaned up. In other words, the software searches multiple Word files uniformly according to the set regular rules and replaces the matched content with empty.
Operation steps
step 1: Enter the Word tool and select "Find and replace keywords in Word"
open HeSoft Doc Batch Tool , select on the left Word Tools. Locate and click in the list of tools "Find and replace keywords in Word". This function is used to find keywords in the contents of Word files in batches and supports replacing the contents found with specified text.
The goal in this case is not to replace with new text, but to remove the content. Therefore, during subsequent settings, the "replaced keyword list" needs to be left blank.
Step 2: Add Word files that need to be processed
after entering the function page, first add the Word file to be processed. Above the interface can be seen add File and import files from a folder two entrances. If the number of files is small, you can add files directly; if there are many docx documents in a folder, it is more efficient to use import from the folder.
After a file is added, the file name, path, extension, creation time, and modification time are displayed in the list. Six docx files have been imported in the screenshot, indicating that these files will be used as objects for this batch processing. After confirming that the list is correct, click at the bottom. Next step enter the processing options settings.
Step 3: Select the formula fuzzy search text and fill in the regular expression.
On the Set Processing Options page, find find the way. Need to choose here blur find text with formulas, that is, using regular expressions to find by rule, rather than just looking for exactly the same fixed text.
on the left list of keywords to find enter the regular expression by line in. The example in the screenshot contains two rules:
- [A-Z]{3}: Matches three consecutive uppercase letters, such as BOT and ELA.
- \d: Matches consecutive numbers, such as 60, 123, 2026.
The right side is list of keywords after replacement, the interface prompts "if you don't fill in, it means delete". Therefore, if you want to bulk delete the matched content, do not fill in the replacement text on the right side. In this way, after the software finds the content that meets the rules, it will be emptied directly.
Step 4: Continue to the next step, set the save location and start processing
after the regular expression is confirmed, click next step. According to the page process, the following will enter set Save Location, to again start processing. It is recommended to save the processed file to a new folder to distinguish it from the original file and to return it when the processing result does not meet expectations.
Once processing begins, the software performs a find and replace operation on each of the Word files in the list. For this example, content that matches [A-Z]{3} and \d will be matched in bulk and deleted because the replacement content is empty.
Frequently Asked Questions and Precautions
1. Why choose "Use formula blur to find text"?
If you want to delete exactly the same content in each file, you can use the exact find text. However, the keywords in this example are regular and not exactly the same, such as different three capital abbreviations, different numbers, you need to use the formula fuzzy search text, that is, regular expression matching.
2. Why should the replacement keyword list be left blank?
The function is essentially "find and replace". When the replacement content on the right side is empty, the matched text will be replaced with empty content, and the deletion effect is realized. The right side of the screenshot also prompts "if you don't fill in, it means delete".
3. Regular expressions should be set carefully.
[A-Z]{3} matches all 3 consecutive uppercase letters, not just BOT or ELA. If there are other three capitalized abbreviations in the document, they may also be deleted. \d will delete all consecutive numbers. If the page number, year and number in the document also conform to the rules, they may also be cleaned up. Therefore, before formal batch processing, it is recommended to test with a small number of Word files.
4. It is recommended to keep the original file backup
batch deletion is a content modification operation that cannot be ignored. To avoid accidental deletion, it is recommended to save the processing results to a new directory or back up the original docx and doc files in advance. After confirming that the results meet the requirements, replace the official documents.
Summary
use regular expressions to delete keywords in Word in batches, which is suitable for handling a large number of document cleaning tasks with similar structures and regular differences in content. With the help HeSoft Doc Batch Tool , you can put the original need to open one by one, find one by one, delete one by one repeated operations, into a batch process to complete.
If you have a lot of docx or doc documents in your hand that need to clean up abbreviations, numbers, numbers, codes, etc., you can follow the steps in this article: select "find and replace keywords in Word", import files, enable formula fuzzy search, fill in regular expressions, and leave the replacement content blank to quickly complete batch deletion.