many Word materials will contain keywords such as country name, project name, customer name, etc. that need to be deleted uniformly. If the number of documents is large, editing one by one is very inefficient. This article takes deleting Australia and USA in multiple docx documents as an example to explain how HeSoft Doc Batch Tool The function of "finding and replacing keywords in Word" is used in to import files in batch, set accurate search and replacement contents to leave blank, and complete saving processing to help users quickly clean up a large number of Word files.
Before data archiving, content standardization or external sending documents, it is often necessary to delete some keywords such as country name, project name and customer name in Word documents. Individual files can also be modified manually, but if it is a batch of docx documents, opening them one by one will consume a lot of time. This article will demonstrate how to use HeSoft Doc Batch Tool , batch find and delete the specified keywords in Word.
Applicable Scenarios
this method is suitable for deleting fixed text in multiple Word files, such as country name Australia, USA, old project name, department name, customer abbreviation, template placeholder content, etc. It is suitable for processing Word documents, docx documents and other office information, especially for the number of documents, delete the same rules. Batch processing through office software can convert repeated manual operations into a rule configuration.
Effect Preview: Before and After Processing Comparison
in this example, the processing objects are six Word documents in a folder with file names from 1.docx to 6.docx. Before batch processing, confirm that these files belong to the scope to be cleaned this time.
in the pre-processing document, the Country of origin is followed by Australia and USA, respectively. These are the key words to be removed. Since these contents may be distributed in multiple documents, manual search and deletion are easy to miss.
after processing, the Australia and USA have disappeared from their corresponding positions, and the field labels, table lines, pictures, and other descriptive content remain. This not only completes the keyword deletion, but also avoids damaging the overall structure of the document.
Operation steps
Step 1: Locate the Word keyword lookup replacement entry. Open HeSoft Doc Batch Tool , enter "Word Tools" in the left navigation ". Select Find and replace keywords in Word in the list of tools ". As you can see from the screenshots, this feature is used to find and replace keywords in Word file content in batches.
Step 2: Import documents for batch processing. After entering the function page, first add files in step 1 "select records to be processed. You can click Add File or Import File from Folder ". When the import is complete, the table lists the name, path, and extension of each file. In the screenshot, 6 docx files have been added, indicating that the files are ready.
Step 3: Set the search method and keywords. Click Next to go to Set Processing Options ". In "Find by", select "Find text accurately", which is suitable for explicitly deleting fixed words such as Australia and USA. Then fill in the keywords line by line in the "keyword list to find. One keyword per line to facilitate batch identification by software.
Step 4: The replaced keyword list remains empty. The goal is to remove, not replace, the text. Therefore, the "replaced keyword list" on the right does not need to be filled in. The interface prompts "if you don't fill in, it means delete", which is also the key setting to realize batch deletion of Word keywords.
Step 5: Set the output position and start processing. Continue to follow the process at the top of the page to "Set Save Location" and then "Start Processing". It is recommended to save the processed file to a new folder for easy comparison with the original document. After the processing is completed, open the result file to check whether the keywords have been cleaned up.
Frequently Asked Questions or Precautions
What if you only want to delete the content after a certain field? In this example, the explicit keyword Australia and USA are deleted, rather than the entire content by field rules. If you only need to delete these fixed words, you can follow the method of this article.
Can multiple keywords be processed at the same time?. In the screenshot, you have entered two items in the keyword list, indicating that you can configure multiple keywords to be deleted by entering them line by line.
Why is it recommended to create a new output folder? Multiple files are affected by batch operations. Output to a new folder can keep the original version for easy comparison and recovery.
Do you need to close Word before processing? It is recommended that you do not open the document you are working on to avoid file occupation or save conflicts. It is safer to close the relevant Word file before processing.
Summary
batch search and delete keywords such as country name and project name in Word can be completed by "find and replace keywords in Word" function. The core operation is to import multiple files, enter keywords to be deleted, and leave the replacement blank. HeSoft Doc Batch Tool As a batch processing software for office scenarios, it can help users reduce repeated editing and reduce the risk of missed changes. It is recommended to confirm the keyword list and output location before performing the task before formal batch processing.