Many Word documents may contain keywords such as country names, project names, or client names that need to be uniformly deleted. If there are many files, editing them one by one is very inefficient. This article takes deleting "Australia" and "USA" from multiple docx files as an example to explain how to use the "Find and Replace Keywords in Word" function in HeSoft Doc Batch Tool , batch import files, set precise search, leave the replacement content empty, and complete the saving process, helping users quickly clean up a large number of Word files.
Before archiving materials, standardizing content, or sending out official documents, it is often necessary to delete certain country names, project names, customer names, and other keywords from Word files. With a single file, you can still modify it manually, but if it is a batch of docx documents, opening and processing them one by one will consume a significant amount of time. This article will demonstrate how to use HeSoft Doc Batch Tool to batch find and delete specified keywords in Word.
Applicable Scenarios
The method in this article is suitable for deleting fixed text in multiple Word files, such as country names Australia, USA, old project names, department names, customer abbreviations, template placeholder content, etc. It is suitable for processing office materials like Word documents and docx files, and is especially suitable for situations with a large number of files and consistent deletion rules. By using office software for batch processing, repetitive manual operations can be turned into a one-time rule configuration.
Effect Preview: Before and After Comparison
In this example, the processing target is 6 Word documents in a folder, with filenames from 1.docx to 6.docx. Before batch processing, first confirm that all these files are within the scope to be cleaned up this time.
In the pre-processing documents, "Australia" and "USA" appear after "Country of origin". These are the keywords to be deleted this time. Since this content may be distributed across multiple documents, manual searching and deletion can easily lead to omissions.
After processing, "Australia" and "USA" have disappeared from their corresponding positions, while field labels, table lines, images, and other descriptive content remain. This completes the keyword deletion without damaging the overall structure of the documents.
Operation Steps
Step 1: Find the entry point for Word keyword find and replace.Open HeSoft Doc Batch Tool , and in the left navigation, go to "Word Tools". In the tool list, select "Find and Replace Keywords in Word". As seen in the screenshot, this function is used to batch find and replace keywords in the content of Word files.
Step 2: Import the documents to be batch processed.After entering the function page, first add files in Step 1 "Select records to be processed". You can click "Add Files" or "Import Files from Folder". After importing, the table will list each file's name, path, and extension. In the screenshot, 6 docx files have been added, indicating the file preparation is complete.
Step 3: Set the search method and keywords.Click "Next" to enter "Set Processing Options". In "Search Method", select "Exact Text Search", suitable for clearly deleting fixed terms like Australia and USA. Then, fill in the keywords line by line in the "Keyword List to Find". Enter one keyword per line to facilitate batch recognition by the software.
Step 4: Keep the "Replace with Keyword List" empty.The goal this time is deletion, not replacement with other text. Therefore, the "Replace with Keyword List" on the right does not need to be filled in. The interface prompt "Leave blank to delete" is precisely the key setting for achieving batch deletion of Word keywords.
Step 5: Set the output location and start processing.Continue following the process flow at the top of the page to enter "Set Save Location", and then execute "Start Processing". It is recommended to save the processed files to a new folder for easy comparison with the original documents. After processing is complete, open the result files to check if the keywords have been cleaned up.
FAQ and Important Notes
What if I only want to delete content after a specific field?The example in this article deletes specific keywords like Australia and USA, not entire paragraphs based on field rules. If you only need to delete these fixed terms, the method described here is sufficient.
Can multiple keywords be processed simultaneously?Yes. The screenshot shows two items already entered in the keyword list, indicating that you can configure multiple keywords to be deleted by entering them line by line.
Why is it recommended to create a new output folder?Batch operations affect multiple files. Outputting to a new folder preserves the original versions, facilitating comparison and recovery.
Do I need to close Word before processing?It is recommended not to open the documents being processed to avoid file occupation or save conflicts. It is safer to close the relevant Word files before processing.
Summary
Batch finding and deleting keywords like country names and project names in Word can be accomplished through the "Find and Replace Keywords in Word" function. The core operation is to import multiple files, enter the keywords to be deleted, and leave the replacement content empty. HeSoft Doc Batch Tool , as a batch processing software geared towards office scenarios, can help users reduce repetitive editing and lower the risk of missed modifications. It is recommended to confirm the keyword list and output location before officially starting the batch processing, and then execute the task.