To ,. By HeSoft Doc Batch Tool , users can first enter the Word file list, then select the formula fuzzy search text in the processing option, set [A-Z]{3} to match the three-digit large letter, \d to match the number, and replace it as the target content. The text contains the effect before and after processing, detailed operation process and matters of attention, which is suitable for users who hope to improve office efficiency.
Many Word document batch modification tasks are not complicated, but very time-consuming. For example, there are English abbreviations in the same format in a batch of materials that need to be replaced, there are many numbers that need to be processed in a unified way, or the documents are scattered with keywords in different positions. If each docx file is manually searched for and replaced, it is not only slow, but also easy to leak due to fatigue. Using office software for batch processing, these repetitive tasks can be completed centrally.
This article HeSoft Doc Batch Tool As an example, this paper introduces how to batch replace the text that conforms to the rules in Word. Here, "conforming to rules" refers to content described by a regular expression wildcard formula, such as three consecutive uppercase letters, consecutive numbers, etc. Compared with replacing only one fixed word, this method is more suitable for complex office scenarios.
Applicable scenarios: need batch processing docx, doc content rules
if your task meets the following characteristics, it is suitable to use this method: first, the number of Word files to be processed is large; Second, the replacement objects are scattered in the title, body or list. Third, the replacement content is regular. Fourth, I hope to complete the batch after one configuration. For example, regular expressions can be considered for course abbreviations in teaching materials, department codes in enterprise documents, and numerical numbers in project reports.
Regular expressions are not only for programmers, but also valuable in office document processing. By entering rules through the graphical interface, ordinary office users can also complete batch replacement without having to operate file by file.
Effect Preview: Pre-Processing Word Files and Contents
this example prepares six Word documents with file names from 1.docx to 6.docx. Centralized processing of multiple files is a typical use of batch tools.
in the pre-processed document, it can be seen that the English abbreviations and digital content are indicated by red arrows. For example, there is BOT at the beginning of the title, ELA in the text, and 60 hours in the paragraph. They are all objects matched by rules this time.
Effect Preview: After processing, conforming text has been replaced
after processing, some of the original capital abbreviations and numbers in the document have become new target characters. In the example, the combination of capital letters is replaced with A and the number is replaced with B. Due to the large number of replacement positions, the screenshot is highlighted with a yellow background color to facilitate observation of changes.
this type of result shows that batch replacement does not simply process a word, but finds and replaces matches in the entire document content according to the formula rules entered. For multi-file data cleanup, this approach is more efficient.
operation steps: use HeSoft Doc Batch Tool Replace
Complete1. Find the keyword replacement entry
in the Word toolafter opening the software, enter the "Word tool" on the left ". Select Find and replace keywords in Word in the list of features ". You can also see other Word batch processing functions in the interface, but this time you only need to use keywords to find and replace.
when this entry is selected, the software enters a four-step process. At the top of the process, "Select records to be processed", "Set processing options", "Set saving location" and "Start processing" are displayed. Users can complete the processing in sequence.
2. Add multiple Word files to the task list
in the first step, add the document to be processed through "Add file" or "Import file from folder. Six docx files have been successfully added to the screenshot, and the software lists the file information in table form.
the goal of this step is to ensure that all files that need to be replaced are in the list, and to exclude files that do not need to be processed. The number of records is displayed below the file list to help confirm the number of imports. Click "Next" after confirmation ".
3. Set formula fuzzy find text
after entering the second step, select "Use formula to blur find text". This option corresponds to a regular expression or wildcard formula lookup and is suitable for matching text by rules.
enter the list of keywords you want to find on the left: [A-Z]{3}, and \d. Enter the list of replaced keywords on the right: A and B. [A-Z]{3} where matches three consecutive uppercase letters and \d matches consecutive digits. When the settings are complete, click Next ".
It is important to note here that if there are other three capital letters in your document, they will also be hit. If all numbers in the document should not be replaced, do not directly use the too wide number rule. The more general the rule, the greater the coverage and the more advanced testing is required.
4. Set the save location and start processing
then enter the save location setting. It is recommended to save the processed Word file to a new folder for comparison with the original file. Finally, perform the task in the "Start Processing" step. After processing is complete, open the output file to check the results and confirm that the key content is replaced as expected.
Frequently Asked Questions or Precautions
Can you set multiple sets of replacements at once? As you can see from the screenshot, the find list and replace list support multiple line input, so you can set multiple sets of rules. In actual use, the line numbers on the left and right sides should be kept corresponding.
Can the replacement content be in Chinese? Examples of screenshots are A and B, and the actual replacement values can be filled in according to business needs. The key is to find rules and replace the content to correspond clearly.
Why do you need backup before processing? Batch processing will quickly modify multiple files, once the rule is written incorrectly, the impact is large. Backups allow users to roll back at any time.
How to determine whether the regular is appropriate? You can first select 1 to 2 file tests to view the effect after processing. If the hit range is accurate, then expand to all files.
Summary
batch replace text in Word that meets the rules, suitable for regular expression wildcard formulas. HeSoft Doc Batch Tool The integration of multiple Word file import, rule setting, save and output into one process can effectively reduce the time of repeated search and replacement. For office workers who often deal with docx and doc documents, it is recommended to master this method to improve efficiency when modifying keywords, numbers, abbreviations and sensitive information in batches.