This article introduces how to delete specified keywords in multiple docx files from the perspective of emptying the field values of Word documents in batches. In the example, you need to delete the Australia, USA, and other content after the Country of origin. After processing, the field name is retained but the field value is empty. The article shows the effect before and after treatment, and explains that in HeSoft Doc Batch Tool Enter the Word tool, import files, select the exact search text, fill in the keyword list, replace the content blank, and set the save location of the complete steps.
In many Word documents, information will appear in the form of "field name field value", such as Country of origin: Australia, department: marketing department, customer: a company, version: old version, etc. When these field values need to be emptied, if there are a lot of documents, it will be very time consuming to open the Word files one by one for deletion. This article takes the Australia and USA after the Country of origin as an example to explain how to clear the specified field values in multiple Word documents in batches.
The one used here is HeSoft Doc Batch Tool . It is an office software, the core value is batch processing documents, reduce duplication of labor. Through the "find and replace keywords in Word" function, you can replace the specified keywords in multiple docx or doc documents with empty, so as to achieve batch delete field values.
Applicable scenario: Batch empty field values instead of deleting the entire content
most of the time, we don't want to delete the whole line of text, we just want to empty a certain value. For example, keep the field name "Country of origin:" but delete the following country name; Keep "customer name:" but delete the customer specific name; Keep "price:" but empty the price number. The advantage of this is that the document structure remains unchanged, and it can be filled in again later. It is also convenient to make blank templates.
If these field values are distributed in multiple Word files, manual operations can be very cumbersome. The batch processing tool can execute the same rules for multiple files at one time, and is suitable for processing template documents, data cards, product descriptions, teaching materials, external version documents, etc. As long as the field value to be deleted is a clear keyword, it can be done by replacing it with empty.
Effect Preview: Pre-processing field values still display in Word body
as can be seen from the screenshot of the file before processing, there are 6 Word documents in the current folder with docx file extension. This shows that this processing is not a single file, but a batch of files that need to be cleaned up in a unified way.
after opening one of the Word documents, you can see that the content is typeset in a table, including pictures and multiple description fields. The Australia pointed by the red arrow, USA is the specific value after the field "Country of origin. They are the contents to be emptied this time.
in this kind of document, if you delete it manually, you need to find the corresponding field in each file and delete the field value. The more files, the more repetitive actions, and the easier it is to miss. Through batch search and replacement, the software can automatically locate and delete these keywords.
After processing effect: field name is retained, field value is deleted
the processed screenshot shows that the original location of Australia and USA has been cleared, but "Country of origin:" is still retained. Other content fields such as Size, Colour, Taste, Good for, etc. have not been deleted, and pictures and tables have remained the same.
this is exactly what bulk emptying of field values requires: no damage to the document structure, only the specified text is deleted. This approach is useful for users who need to generate blank templates, desensitized documents, or uniform format documents.
Operation step one: open the Word tool in the find and replace function
start HeSoft Doc Batch Tool select "Word Tools" on the left ". In the feature card on the right, click Find and replace keywords in Word ". In the screenshot, this function is described as finding and replacing keywords in Word file content in batches.
although our goal is to delete field values, using the find replace function is fully applicable. Because as long as the "replaced keyword" is left blank, the software will delete the keywords found. This idea is suitable for bulk emptying of field values, bulk deletion of sensitive words and bulk removal of old content.
Operation step two: select the need to process the Word file records
after entering the function page, the first step is to import the files that need to be processed. "Add files" and "Import files from folders" are available at the top right of the interface ". If the field value cleanup involves the Word document in the entire folder, it is recommended to import from the folder, which can reduce the time of selecting one by one.
after the file is imported, the sequence number, name, path, extension, creation time, modification time, and action are displayed in the table. There are 6 records in the screenshot, from 1.docx to 6.docx. Check the number of records and file paths before processing to ensure that these are the documents for which you want to empty the field values. If there are files that do not need to be processed, they can be removed from the operation column. Click "Next" after confirmation ".
Operation step 3: in the keyword list to fill in the field value
the second step enters "Set processing options". In the screenshot, "Find Text Precisely" is selected in "Find". Exact lookup is appropriate when you want to delete an explicit field value, such as Australia, USA, a company name, or a number.
in the "keyword list to be found", enter the field values to be cleared line by line. Australia and USA are entered in the example. Do not fill in the "replaced keyword list" on the right, because the interface prompts "if you do not fill in, it means delete". Once this is done, the software knows to look for these field values in multiple Word files and remove them.
If you want to clear more field values in actual work, you can continue to add keyword lines. However, it is recommended to make sure that these keywords do not appear in other locations that should not be deleted. For example, "USA" may also appear in the description paragraph. If you only want to clear the value after a specific field, you need to first evaluate whether the document content is suitable for deletion with global keywords.
Operation step four: save to a new location and start processing
click "Next" when the settings are complete ". According to the interface steps, the next step is to "set the save location" and finally "start processing". It is recommended to output the processed files to a new folder for easy comparison with the original files. Batch emptying of field values is a content modification operation, and retaining the original can reduce the risk of misoperation.
After starting processing, the software will process the Word documents in the import list in turn. After processing, open the output document to check the effect. Refer to the screenshot after processing, the Australia and USA are deleted, and the field name and other content are retained, indicating that the setting has achieved the purpose of clearing the field value.
Frequently Asked Questions and Precautions
1. I only want to delete the field value, why is the field name still there? Only the field value Australia and USA are filled in the keyword list, but "Country of origin:" is not filled in: ". Therefore, the software only deletes the matching field values, and the field names are naturally retained.
2. What if you want to delete field names and field values? You can enter the complete text to be deleted as a keyword. However, this example only shows the deletion of field values, and whether to delete the entire segment depends on your actual rule settings.
3. Batch processing will change the picture? See from the effect screenshots, the keyword deleted after the picture is still retained. This article discusses text keyword processing and does not involve image deletion or replacement.
4. How to avoid deleting the wrong content? Test with a small number of documents first and check whether the keywords are unique. For short words, common words, be especially cautious.
Summary: Batch emptying Word field values can more efficiently organize template documents
if there are field values of the same type in multiple Word documents that need to be cleared, use HeSoft Doc Batch Tool Can significantly improve efficiency. The key to the operation is: enter the find and replace function in the Word tool, import the docx or doc file, select the exact find text, enter the field value to be deleted on the left, and the replacement content on the right remains empty, then set the save location and start processing. This preserves the document structure while deleting specified keywords in bulk. This is an efficient, clear and easy to reuse method for template collation, document desensitization and data batch update.