This article describes how to use HeSoft Doc Batch Tool , use regular expressions to batch fuzzy delete keywords in multiple Word and docx documents. In this example, six docx files are imported at a time, and the three-digit uppercase letter and number content are matched by using rules such as [A-Z]{3} and \d, and the replacement content is left blank to implement batch deletion. It is suitable for processing repeated contents such as numbers, codes, abbreviations, sensitive words in contracts, papers, data templates and English documents, reducing the time cost of opening Word one by one to modify.
When sorting out a large number of Word documents, we often encounter a situation: the content that needs to be deleted is not exactly the same fixed text, but the text that conforms to a certain rule. For example, three capital abbreviations in English documents, course codes, numbers, on-page numbers, batch numbers, etc. If you open docx or doc files one by one and then manually find and delete them, it is not only inefficient, but also easy to miss changes.
In this paper, "the use of regular expression batch fuzzy delete a lot of Word keywords" as an example, describes how to use office software HeSoft Doc Batch Tool to find and remove matching content in multiple Word files in bulk. The core value of the software is to process files in batches, helping users to reduce duplication of work and improve document finishing efficiency.
Applicable scenario: Which Word content is suitable for regular batch deletion
when the text that needs to be deleted has a certain rule, rather than a single fixed word, it is suitable to use regular expressions for fuzzy matching. For example:
- batch delete numbers in Word, docx, and doc files, such as 60, 2026, and 001;
- batch deletion of capital abbreviations in English documents, such as BOT, ELA, etc;
- delete the course code, item number, batch number and serial number in the document;
- clean up duplicate tag content exported from web pages, systems, or templates;
- keyword search, replace or delete multiple Word files.
In this example, you need to process multiple docx files. The goal is to match some capital abbreviations and numbers in the document through regular expressions and delete them in batches.
Effect preview: pre-treatment and post-treatment comparison
before processing: there are regular contents in multiple Word files that need to be deleted
before processing, there are 6 Word documents in the folder with docx file extension, which need to be batch processed at one time.
Open one of the Word documents and you can see that there is something similar in the body. BOT, ELA such three-bit capital letter content also exists 60 and other digital content. If this type of content is distributed in many Word files, it can be time-consuming to manually find the deletion.
After processing: keywords that meet the regular rules are deleted in batch
after the processing is completed, look at the Word document again and you can see the original title in BOT has been removed, as has the digital content in the body. Since the replaced keyword list remains empty, the software will directly remove the matched content, thus achieving the effect of "batch fuzzy deletion of Word keywords.
Steps: Use regular expressions to batch delete keywords in Word
step 1: Enter the Word tool and select the Find Replace function
open HeSoft Doc Batch Tool , select Word Tools. Locate and click in the feature list "Find and replace keywords in Word". This function is used to find and replace keywords in the contents of Word files in batches, and can also be deleted in batches by leaving the contents blank.
After entering this function, the subsequent operations will be divided into several steps according to the process: selecting records, setting processing options, setting saving locations, and starting processing.
Step 2: Add Word and docx files to be processed
on the "Select records to process" page, click "Add File", select the Word document to be processed; If the files are stored in the same folder, you can also use "Import a file from a folder".
After a file is imported, the file name, path, extension, creation time, and modification time are displayed in the list. A total of six docx files are imported in the example, indicating that these files will be used as the processing objects for this batch search and replacement. After confirming that the list is correct, click at the bottom. "The Next Step".
Step 3: Select "Use formula blur to find text"
after entering the "Set Processing Options" page, select "Find" "Use formula blur to find text". The "formula" here can be understood as a regular expression rule, which is used to match a class of text that conforms to the rule, rather than just a fixed word.
If you only want to delete exactly the same words, you can choose exact search. However, in this example, what you want to delete is "multiple contents conforming to the law", so you should choose the fuzzy search method.
Step 4: Fill in the regular expression to be found.
on the left "List of keywords to find" fill in one matching rule per line. In the example, two rules are filled in:
- [A-Z]{3}: matches three consecutive uppercase letters, for example, BOT and ELA;
- \d: Matches one or more digits, such as 60, 2026, 001.
The purpose of this step is to tell the software which "conforming text" needs to be found in all imported Word documents ". Compared with manually entering fixed content such as BOT, ELA, and 60, regular expressions can cover more similar text, which is suitable for batch fuzzy deletion.
Step 5: Leave the replacement content blank to realize batch deletion.
The right area is "List of keywords after replacement". You can see the prompt in the screenshot: "If not filled in, delete". Therefore, if the goal is to delete the matched content instead of replacing it with other text, keep the right replacement list empty.
After this setting, the software will find the content that matches [A-Z]{3} and \d in each Word document, and replace the matching result with empty, which is equivalent to deleting these keywords in batch.
Step 6: Set the save location and start processing
after completing the keyword rule settings, click "The Next Step", enter according to the interface process "Set Save Location". It is recommended to select the appropriate storage location according to actual needs to avoid the inconvenience of returning after directly overwriting the original file.
After confirming the save location, enter "Start processing" step to perform batch processing. After the processing is completed, open the output Word file, you can check whether the keyword has been deleted according to the rules.
Frequently Asked Questions and Precautions
1. Why should the replacement keyword list be left blank?
Because the goal this time is to "delete" the keyword, not replace it with other content. According to the interface prompt, if the replacement content is not filled in, it means deletion, so the replacement list on the right can be kept empty.
2. Will regular expressions delete content by mistake?
There will be such a possibility. For example, [A-Z]{3} will match all three consecutive uppercase letters, not just BOT or ELA;\d will match all numbers. Therefore, before batch processing, you should first confirm whether the rules meet the actual needs, and if necessary, test with a small number of Word files.
3. can both doc and docx be handled according to this idea?
The sample file in this article is docx. From the point of view of the function name and processing object, this function is used for keyword search and replacement in Word files. In actual processing, the Word, docx, and doc files that need to be processed can be imported into the list, and the software recognition result shall prevail.
4. If you only want to delete fixed keywords, do you still need regular expressions?
Not necessarily. If the content to be deleted is a completely fixed word, you can use the exact search text; if the content to be deleted is a kind of change, such as different numbers, different numbers, different abbreviations, it is more suitable to use the formula fuzzy search text.
5. Do I need a backup before batch processing?
Backup is recommended. The regular expression matches a wide range, especially when dealing with a large number of Word files, first retain the original file or save it to a new location, which can reduce the recovery cost after accidental deletion.
Summary: Use regular batch to delete Word keywords to reduce repeated modifications
by HeSoft Doc Batch Tool The "Find and Replace Keywords in Word" function of can convert the work that originally needed to open Word documents one by one and find and delete them one by one into one-time batch processing. For numbers, abbreviations, numbers, codes, and other regular text in Word files such as docx and doc, use regular expressions for fuzzy matching, and then leave the replacement content blank to quickly complete batch deletion.
If you often need to organize a large number of Word documents, it is recommended to prepare the files to be processed and regular rules first, then follow the steps in this article to import the files, set fuzzy search, leave blank to replace the content and start processing. This can significantly reduce the duplication of operations, improve the efficiency of document cleaning and standardization.