many OFD files contain multiple pages of content, page-by-page export will produce multiple images, which is not easy to send, upload, and view continuously. This article HeSoft Doc Batch Tool For example, explain how to use the "Convert OFD to JPG Picture" function to convert multiple OFD files into JPG in batches, and turn on the "Splice Multiple Pages into a Long Picture" option to output each multi-page OFD as a vertical long picture, which is suitable for processing electronic invoices, vouchers, receipts and archival materials.
In office file processing, OFD format is often used for formal file storage, but it also has obvious restrictions in daily circulation: the receiver may not have an OFD reading environment, some business systems only allow uploading pictures, and the mobile phone is not as intuitive as JPG to view OFD. Especially for multi-page OFD, if you export it page by page, you will get multiple pictures, which are easy to miss when sending, and may also be limited in quantity when uploading.
A more efficient approach is to combine multiple OFD pages directly into a long picture. Such a document corresponds to a JPG, which is viewed continuously from top to bottom when reading, which not only maintains the page order, but also facilitates archiving. This tutorial will combine screenshots to illustrate how to work in office software" HeSoft Doc Batch Tool "Complete batch OFD to JPG, and focus on setting up multi-page splicing growth charts.
The core value of the software is to process files in batches and reduce duplication of effort. For users who need to process multiple OFD files at one time, it is not necessary to repeatedly open each file, take screenshots, splice, and save. As long as the import and parameter settings are completed in the same conversion task, the picture results can be generated uniformly.
Applicable Scenario: Why should multi-page OFD be combined into a long picture
the composition of OFD pages into a long map is not simply to change the format, but to make the file easier to use. The following scenarios are particularly common.
Electronic invoice and reimbursement voucher collation: Financial personnel often need to collect a large number of OFD electronic bills. If each bill has to be manually opened for inspection and then converted into a picture, it will take a lot of time. After batch conversion, the pictures can be directly used for preview, upload or attachment retention.
Government documents and electronic receipt submission: Only JPG image attachments are supported by some government service platforms, business systems or internal processes. Converting OFD into pictures can reduce format compatibility problems. The submission is also more complete after the multi-page composite long map.
Contract, Proof, Notification Document Preview: Scattered images interrupt reading when an OFD has multiple pages of content. Long chart can keep the page up and down order, suitable for quick view in web pages, mobile phones, chat tools.
Batch archiving and unified naming: As can be seen from the screenshots after processing, the source files 1.ofd, 2.ofd, 3.ofd, and 4.ofd are converted to 1.jpg, 2.jpg, 3.jpg, and 4.jpg. The file correspondence is clear and convenient for subsequent management.
Effect Preview: From OFD Files to JPG Long Pictures
below is the status of the file before processing. There are four OFD files in the folder, named 1.ofd, 2.ofd, 3.ofd, 4.ofd. At this point they are still in OFD format and require a dedicated reader or an environment that supports OFD to open for viewing.
after processing, the output file becomes a JPG image. The image name corresponds to the original file name, for example, 1.ofd corresponds to 1.jpg,2.ofd corresponds to 2.jpg. As can be seen in the renderings, 1.jpg is presented as a vertical long image, indicating that multiple pages have been spliced into one image.
this result is ideal for continuous reading. The user does not need to open multiple page images, but only needs to open a JPG to view the converted multiple page contents in the OFD. If used for mobile communication, long maps are also easier to pass than multiple scattered attachments.
operation steps: use HeSoft Doc Batch Tool Step 1: In the tool list, select OFD to JPG
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After opening the software, the upper left corner displays the product name" HeSoft Doc Batch Tool ". From the interface layout, it is a batch document processing software for office scenarios. On the left is the function classification, and "more tools" is selected in the current screenshot ".
In the main area, find "2. Convert OFD to JPG Picture". The description text of this function is "Batch convert OFD files to pictures in JPG format". Click this function card to enter the task page of OFD to picture.
the key to this step is to choose the right function. If you select "OFD to PDF", you will get PDF. However, this tutorial requires JPG pictures, and long picture splicing will be started later, so you should enter "OFD to JPG Picture".
Step 2: Batch Import OFD Files
after entering the task page, you can see "Add File" and "Import File from Folder" at the top ". If the number of files is small, you can click "Add File" to select a specific OFD; if all the files to be converted are placed in the same folder, it is recommended to use "Import Files from Folder", which is more in line with the idea of batch processing.
After the file is imported, the software displays the file information in the list, including the serial number, name, path, extension, creation time, and modification time. In the screenshot, four records have been imported, with the extension of ofd, and the number of summary records at the bottom is 4.
the expected result of this step is that all pending files appear in the list. It is recommended to check the name and path before proceeding to the next step to avoid adding files that do not need to be converted to the task. If you find that a record should not be processed, you can click the delete icon on the right side of the row to remove it.
Step 3: Click Next to set the processing scope
after the file list is confirmed to be correct, click "Next" at the bottom to enter the second step "Set Processing Options". On this page, you first need to set the processing range. The options shown in the screenshot include "All Pages" "" The first few pages "" The last few pages "" Odd Pages "" Even Pages "" Custom ".
The current screenshot selects "the first few pages" and fills in 2 in the range. This means that only the first 2 pages are converted per OFD file. If your goal is to synthesize the complete OFD into a long image, you should select "All Pages". If you only need the summary of the first few pages, you can keep the settings similar to screenshots.
the page range directly determines what the long chart contains. For example, an OFD has 5 pages. If you select "First Pages" and fill in 2, the final long image contains only the first 2 pages instead of all 5 pages. Therefore, before batch processing, you need to clarify the business requirements: full conversion or export only some pages.
Step 4: Set the picture pixel density and control the sharpness
below the processing range, you can see the Picture Pixel Density (PPI) input box. The value in the screenshot is 300. PPI can be understood as the fineness of the output picture, which will affect the performance of details such as text edges, seals, two-dimensional codes, table lines, etc.
For most office materials, 300 PPI is a relatively safe choice, which can not only ensure reading clarity, but also not make the picture volume too exaggerated. If there are a lot of small print, red stamp or QR code in the file, it is not recommended to set it too low, otherwise it may affect the recognition and viewing. If you only do a temporary preview, you can adjust it according to actual needs.
Step 5: Open multi-page stitching growth picture
continue to view the processing options page, with the setting "Splice multiple pages into a long picture" below. This switch is the key to realize OFD multi-page composite long graph. When enabled, multiple selected pages in the same OFD are sequentially spliced into a vertical JPG image.
If you want to output pictures separately for each page, you can leave this switch on. However, if the goal is to "output a long picture for one OFD", you need to turn it on. This option is highlighted in the red box in the screenshot, indicating that this is an important setting for this conversion.
After long graph splicing is enabled, the number of output files is usually easier to manage: one source OFD corresponds to one JPG result. For batch archiving, this correspondence is very clear and subsequent searches are more convenient.
Step 6: Set Save Location and Perform Conversion
after confirming the processing options, click "Next" to enter "Set Save Location". It is recommended to specify a separate output directory for the conversion results to avoid mixing with the original OFD. For example, you can create an "ofd to jpg long graph results" folder to centrally store the generated JPG.
After the save location is set, continue to "Start Processing". The software converts the files in the list one by one and applies the same set of page range, PPI, and long graph stitching settings. After the processing is completed, open the output folder to view the generated JPG picture.
If the output result is similar to that shown in the preview, it indicates that the batch OFD to JPG has been completed. If some of the files do not meet the expectations, you can return to the processing range or the long map switch setting to check the parameters.
Frequently Asked Questions and Precautions
:1. Will multiple OFD be combined into a total length chart?
according to the screenshots and function logic, this function converts OFD files into JPG images in batches. After "Splice Multiple Pages into One Long Picture" is turned on, multiple pages in the same OFD file are usually combined into one picture, instead of merging all OFD files into one general picture. After processing, 1.jpg, 2.jpg, 3.jpg, and 4.jpg are also displayed in the screenshot, indicating that the results are still output separately according to the source file.
2. How does the output file name correspond to the original file?
as can be seen in the effect diagram, 1.ofd corresponds to 1.jpg after conversion, and 2.ofd corresponds to 2.jpg. This naming is easy to check. However, in actual use, it is still recommended to check several documents after the output is completed to confirm that the contents and file names correspond correctly.
3. Long figure is too big to do?
the size of the long map is related to the number of pages, PPI settings, and page content complexity. If the generated picture is too large, you can consider reducing the processing page range, or appropriately reduce PPI. However, for official documents and materials that need to identify text, it is not recommended to excessively suppress clarity.
4. Do you want to back up the original OFD before batch processing?
it is recommended to keep the original OFD file. JPG is suitable for previewing, uploading and sharing, but OFD as a source file is more suitable for long-term storage. It is best to separate the output directory from the source file directory during batch conversion to avoid accidental deletion or confusion.
Summary
combining multiple OFD pages into a long JPG image can significantly improve the convenience of file viewing, sharing and uploading. Use HeSoft Doc Batch Tool When, you only need to enter "OFD to JPG Picture", import OFD files in batch, set the processing range and PPI, and then turn on "Splice Multiple Pages into a Long Picture" to complete batch conversion.
For users who often deal with electronic invoices, vouchers, government receipts and archival materials, this batch method is more stable and time-saving than manual screenshots and splicing. It is recommended to test the page range and clarity with a small number of files before formal processing, and then perform batch conversion on a large number of OFD files after confirming that the results meet the requirements.