electronic invoices, vouchers, and receipts are often saved in OFD format, many reimbursement, archiving, or uploading scenarios require JPG images. This article describes how to use HeSoft Doc Batch Tool , convert multiple OFD files into JPG at one time, and output the content of multiple pages into a continuous long picture through the function of "splicing multiple pages into a long picture. The article contains applicable scenes, effects before and after processing, detailed steps and precautions to help users efficiently complete OFD batch transfer tasks.
Electronic invoices, electronic vouchers and various types of official receipts are increasingly in OFD format. OFD has the advantage of stable format and suitable for saving official documents. However, in actual office, many people need JPG pictures more: the financial reimbursement system may require uploading pictures, internal approval hopes to preview directly, and mobile phone forwarding is more suitable for picture format. If an OFD has multiple pages of content, exporting multiple images page by page will also cause management inconvenience.
The problem to be solved in this paper is: how to batch convert multiple OFD files into JPG, and splice multiple pages of each OFD into a long picture. This can not only keep the page order, but also reduce the number of attachments, which is very suitable for electronic invoices, reimbursement vouchers, government affairs materials and file picture processing.
The office software used in this tutorial is" HeSoft Doc Batch Tool ". As can be seen from the screenshot, it is a tool for batch processing of documents, providing a variety of file conversion and office processing functions. This time, we will focus on "Convert OFD to JPG Image" in "More Tools".
Applicable Scenario: Why Electronic Invoice and OFD Voucher Are Suitable for JPG Long Chart
First, solve the format compatibility problem. Not all computers and mobile phones can open OFD files directly. After converting to JPG, almost all devices can be previewed, and the receiver does not need to install additional readers.
Second, it is convenient to upload the system. Many reimbursement, review, file and business platforms support JPG image upload, but do not necessarily support OFD. After OFD is converted to JPG, you can reduce the return caused by the format is not supported.
Third, keep multiple pages of continuous reading. If the electronic certificate or receipt has multiple pages, multiple pictures will be generated by exporting them separately. After splicing multiple pages into a long picture, you only need to open one file and read it from top to bottom.
Fourth, suitable for batch processing. Finance, administration and archivists often deal with not one document, but one batch at a time. The use of batch tools can be unified import, unified settings, unified output, to avoid duplication of labor.
Effect preview: conversion before and after the file has changed
before processing, there are multiple OFD files in the folder. As you can see from the screenshot, the pending files include 1.ofd, 2.ofd, 3.ofd, 4.ofd. They are the source files for this batch conversion.
after processing, the corresponding JPG images appear in the folder, such as 1.jpg, 2.jpg, 3.jpg, and 4.jpg. In the screenshot, 1.jpg is shown as a higher vertical picture, which is the effect of splicing multiple pages into a long picture. Other files are also output as images based on their page content.
the advantage of this processing method is that the source file and the result file correspond to each other one by one. Content that used to need to be opened to view OFD can now be viewed, sent or uploaded directly in the form of pictures. For multi-page documents, long pictures can reduce the number of pictures and make the data cleaner.
Operation Steps: Electronic Invoice OFD Batch to JPG Long Chart
Step1: Open Software and Select OFD to JPG Function
start HeSoft Doc Batch Tool select "More Tools" in the left function bar ". The main area displays multiple conversion function cards. According to the screenshot, this time you need to click "2. Convert OFD to JPG Picture".
the description of this function is "convert OFD files into JPG format pictures in batches", which exactly corresponds to the requirement of converting electronic invoice OFD to JPG. After selecting this function, the software will enter a step-by-step processing flow, so that the user can complete the import, setting and output in sequence.
Step 2: Import the OFD file
after entering the "OFD to JPG Picture" page, the top of the interface provides "Add File", "Import File from Folder", "Empty" and other operations. For batch conversion of electronic invoices or vouchers, it is usually recommended to put the OFD to be processed into the same folder first, and then use "import file from folder". If only a small number of specified files are to be processed, you can click Add Files ".
When the import is complete, the file appears in the list. In the screenshot, you can see four records: 1.ofd, 2.ofd, 3.ofd, and 4.ofd. The path is D:\test\, and the extension is ofd. The bottom summary shows that the number of records is 4, indicating that this batch task already contains 4 files.
the purpose of this step is to add all the OFDs to be converted to the same task queue. The expected result is a complete list of files, correct paths, and ofd extensions. If the list contains files that do not need to be processed, you can remove them by clicking the Delete button in the Actions column on the right.
Step 3: Go to Settings Processing Options
after confirming the list of files, click "Next" at the bottom ". The software will proceed to the second step "Set Processing Options". Here, it is decided which pages to convert, the clarity of the output picture, and whether to stitch the long picture.
The "Processing Range" area in the screenshot provides multiple options: all pages, the first few pages, the last few pages, odd pages, even pages, and custom pages. In the current example, the first few pages are selected, and the range is 2.
if only the first two pages of your electronic invoice OFD need to be submitted, you can set the first two pages like screenshots. If you need to keep the entire OFD, you should select "All Pages". If you only process odd pages, even pages, or specified pages, you can select them according to the interface options. The page range must be confirmed clearly first, otherwise the final long map may lack pages or contain unnecessary content.
Step 4: Set the picture pixel density PPI
below the processing range, there is a "picture pixel density (PPI)" setting, and the value in the screenshot is 300. For electronic invoices, bills and vouchers, clarity is very important, because the document may contain information such as invoice code, number, amount, seal, QR code, etc.
300 PPI typically meets most office viewing and uploading needs. If the setting is too low, although the picture is smaller, it may affect text recognition; if the setting is too high, the picture will be clearer, but the file size will also increase. It is recommended to test the output effect with one or two files before batch processing to confirm that the platform can upload normally and the content is clear.
Step 5: Open page stitching to generate a long picture
at the bottom of the processing options page, you can see the "Splice multiple pages into a long picture" switch. To realize OFD multi-page to a JPG long map, this option must be turned on.
After opening, the software will splice the pages in the same OFD file that meet the processing scope into the same picture in sequence. For example, if an OFD selects and processes the first two pages, the output JPG splices the two pages into a long image. In this way, when reimbursement or filing, a material corresponds to only one picture, which is more convenient to view.
If this switch is not turned on, the conversion result may be split into multiple images by page, which does not meet the goal of "long image. Therefore, before clicking Next, you should focus on checking the status of this switch.
Step 6: Set up the save directory and start the batch conversion
after completing the processing options, click "Next" to enter "Set Save Location". It is recommended to select a separate folder for the output results, such as "electronic invoice JPG long chart" or "ofd conversion results". This prevents the original OFD from being mixed with the generated image, and facilitates subsequent uploading and archiving.
After the save position is confirmed, enter the "start processing" step. The software processes the OFD files one by one according to the import list and applies uniform page range, PPI, and long map stitching settings. After the processing is completed, open the save directory to see the generated JPG image.
As can be seen from the screenshot after processing, the conversion result is output according to the file name. Users can check whether 1.jpg contains the expected page before checking other images. If the spot check results are correct, it means that the batch conversion settings meet the requirements.
frequently asked questions and matters needing attention
in1. electronic invoice ofd to jpg also can maintain the original typesetting?
OFD itself is a layout file, which usually presents the visual effect of the page in the form of pictures after being converted into JPG. In order to make the text, seal and two-dimensional code clearer, it is recommended to set the PPI reasonably, such as the 300 in the screenshot.
2. Why do I only get the first few pages?
please check the Processing Scope ". The screenshot example selects the "first few pages" and fills in 2, so only the first 2 pages of each OFD will be processed. If you want all pages, select All Pages ".
3. Is the long chart suitable for all OFD files?
long charts are suitable for scenarios that require continuous reading and reduced number of attachments. However, if the number of OFD pages is very large, the generated long image may be larger, and the opening and uploading will be slower. At this time, you can select some pages according to business needs, or evaluate whether you need to output separately.
4. How to reduce errors in batch processing?
it is recommended to organize the source folder first and only put in the OFD that needs to be converted. Check the number of list records after import; Confirm whether all pages are required when setting the page range; Finally, confirm that the long map splicing switch is turned on. After the batch conversion is completed, spot check a few output JPG.
5. Do the original OFD files still need to be retained?
reservation is recommended. JPG is suitable for submission, preview and sharing, but the original OFD is still the official source file. The results of the conversion can be used as a convenient copy, and the original file is used for long-term storage and subsequent review.
Summary
electronic invoice OFD batch to JPG long map, can effectively solve the format is not compatible, upload is not convenient, multi-page view trouble and so on. Use HeSoft Doc Batch Tool At this time, the operation process is very clear: select "convert OFD to JPG picture", import multiple OFD, set the page range and PPI, turn on "splice multiple pages into a long picture", finally set the save location and start processing.
For office workers who often process invoices, vouchers, receipts and archival materials, this batch processing method can significantly reduce repeated operations and improve document sorting efficiency. It is recommended that you test the effect with a small number of samples before formal batch conversion, confirm the clarity, page range and long map results are correct, and then process all OFD files at one time.