When multiple xlsx spreadsheets need to be converted to txt text files, manually saving them one by one takes a significant amount of time. This article focuses on the practical office scenario of batch converting multiple Excel files to txt, introducing how to use HeSoft Doc Batch Tool to complete the conversion. The content includes before-and-after effect comparisons, selecting the Excel tool entry, adding files or importing from a folder, verifying the task list, setting the save location, and starting the process, helping users quickly master the batch conversion workflow.
Many people encounter a problem when processing data files: the original data is in Excel spreadsheets, but the recipient or target system requires TXT text files. For example, the sales department exports customer data as xlsx, while the inventory system needs txt; the HR department organizes employee attendance in Excel, but subsequent statistical scripts need to read text; finance or operations staff need to convert multiple reports into a uniform text format for archiving. If there are only one or two files, manual "Save As" can handle it; but once the number of files increases, repetitive operations become very inefficient.
This article introduces a method better suited for office scenarios: using HeSoft Doc Batch Tool to convert multiple Excel files into txt text format in one batch. This software is positioned as a batch document processing office tool, with the core function of helping users batch-process files, reducing repetitive labor and improving daily office efficiency.
Applicable Scenario: Batch Converting xlsx, xls, and other Excel Spreadsheets to Text
The need to convert Excel to TXT usually does not occur in isolation but accompanies batch data transfer. For instance, a folder might contain daily exported sales data, monthly summarized order records, progress sheets for different projects, and HR attendance sheets from multiple departments. Their content structures might be similar, but the files are independent. If they need to be delivered uniformly in txt format, manual conversion leads to several problems.
First, it is significantly time-consuming. Each Excel file must be opened, choose Save As, select the format, confirm the path, and close the file—steps that are repetitive and mechanical.
Second, it is error-prone. With many files, a spreadsheet might be missed, or the TXT might be saved to the wrong folder, or even overwrite existing results.
Third, it is detrimental to standardization. When multiple people collaborate, the manual saving method might vary from person to person, making the naming, location, and quantity of generated files difficult to uniformly verify.
Therefore, when you need to batch-convert a large number of xlsx spreadsheets, xls workbooks, or other Excel files to txt, using a specialized batch-processing tool is more appropriate.
Pre-Processing Result: Multiple Excel Workbooks Stored in a Folder
The screenshot before processing shows a set of Excel files, including Customer Info, Employee Attendance, Financial Report, Order History, Product List, Project Progress, Sales Data, Training Plan, etc. These file extensions are .xlsx, representing that the data is currently still saved in Excel workbooks.
These file names cover common office data types: customer information, employee attendance, financial reports, order history, product lists, project progress, sales data, and training plans. Such a file structure is very typical: each Excel file stores one type of data, but ultimately it might need to be uniformly converted to TXT for data import or text-based backup.
Post-Processing Result: TXT Files with the Same Name Generated, Easy to Verify
After the conversion is complete, the files in the screenshot have become TXT text files, such as Customer Info.txt, Employee Attendance.txt, Financial Report.txt, Order History.txt, Product List.txt, Project Progress.txt, Sales Data.txt, Training Plan.txt. The main body of the file name remains consistent with the original Excel, while the extension changes to .txt.
This result is very suitable for batch task verification. Users can directly compare the number of original files and output files, and also confirm through the file names whether each Excel generated a corresponding text file. For scenarios requiring submission to a system or colleague, output with the same name can also reduce communication costs.
Step One: Enter the Excel Tools in HeSoft Doc Batch Tool
After opening HeSoft Doc Batch Tool , first look at the left navigation bar. The left side in the screenshot contains categories like Home, Task Flow, All Tools, File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, etc. Since this task involves processing Excel files, you need to select "Excel Tools".
After entering Excel Tools, the main area displays multiple Excel-related function cards. In the screenshot, you can see format conversion functions such as "Excel to Csv", "Excel to Xls", "Excel to Xlsx", and also "Excel to Txt", which is needed for this task. Clicking this function card will take you to the dedicated processing page for Excel to TXT conversion.
The purpose of this step is to find the correct entry point among numerous document processing functions. The expected result is entering the page titled "Excel to Txt", ready to add files for conversion.
Step Two: Choose to Add Files or Import Files from a Folder
After entering the conversion page, the interface provides two main entry points at the top: "Add Files" and "Import Files from Folder". They suit different file organization methods.
If you only want to convert a few specific Excel files, you can click "Add Files" and select the target spreadsheets from your local disk. This method is flexible and suitable for situations where files are scattered or temporarily selected.
If all Excel files are already located in the same folder, it is recommended to click "Import Files from Folder". The sample files in the screenshot are located under the same Test folder 4 path; using folder import can add all files to the list at once, avoiding searching for them one by one.
After importing, the software displays the pending process records in a table. The screenshot shows 8 records, displaying file sequence number, name, path, extension, creation time, modification time, and actions. The extension column shows xlsx, indicating these files have been recognized as Excel spreadsheets.
Step Three: Verify Pending Records to Avoid Missed or Incorrect Conversions
The advantage of batch conversion is processing multiple files at once, but the prerequisite is that the task list must be correct. After importing files, do not rush to start processing; it is advisable to check the list contents first.
Focus on verifying four items: first, whether the number of records matches expectations (the bottom of the screenshot shows 8 records); second, whether the name column includes all Excel files that need conversion; third, whether the path column points to the correct folder; fourth, whether the extension column shows Excel file formats. This information allows you to promptly identify issues like importing the wrong folder, missing files, or mixing in unrelated files.
If you find files in the list that do not need conversion, you can use the actions column on the right to remove them; if the entire list needs to be re-selected, you can use the "Clear" button at the top to re-import. After confirming everything is correct, click the "Next" button at the bottom of the page.
The purpose of this step is to ensure the accuracy of the batch conversion task. The expected result is: the list of Excel files to be converted is complete and error-free, then proceed to set the save location.
Step Four: Set the TXT Output Location to Keep Results Clear
The progress bar in the screenshot shows the entire task is divided into three stages: "Select records to process", "Set save location", and "Start processing". After completing file selection, the next step is to set the save location.
It is not recommended to casually save the output results to the desktop or the original folder, especially when the number of files is large. A better practice is to create a new dedicated output directory, such as "TXT Conversion Results", "Excel Exported Text", or a folder named by date. This keeps the original Excel files separate from the converted TXT files, facilitating verification and avoiding accidental deletion or confusion.
When setting the save location, pay attention to whether the disk space is sufficient and whether the folder has write permission. For company computers or shared directories, it is recommended to choose a local path where you have permission or a confirmed writable directory.
Step Five: Start Processing and View Conversion Results
Once the save location is set, enter the "Start processing" stage. The software will batch-process the Excel files according to the task list, converting them into TXT text format. The value of this process is that users do not need to open spreadsheets individually or repeatedly perform Save As operations.
After processing is finished, go to the save location to view the generated results. Under normal circumstances, each Excel file will correspond to a generated txt file, with the main body of the file name consistent with the original file. Taking the files in the screenshot as an example, Customer Info.xlsx will generate Customer Info.txt, Order History.xlsx will generate Order History.txt, Sales Data.xlsx will generate Sales Data.txt.
If you are delivering the results for system import, it is recommended to first open one or two TXT files to spot-check whether the content meets expectations before submitting them in batch. This can help identify issues with data format, encoding, or content layout before formal use.
Common Questions and Precautions
1. Can a TXT file preserve Excel spreadsheet formatting?
TXT is a plain text file and is not suitable for preserving colors, borders, merged cells, charts, and complex layouts from Excel. If you need to retain visual styles, you should consider converting to PDF or images; if you only need text data, converting to TXT is more appropriate.
2. Can the converted TXT file be changed back to Excel?
TXT can be opened or imported by Excel, but it is not equivalent to the original workbook. Information such as formulas, multiple worksheets, and styles may not be fully restored. Therefore, it is recommended to always keep the original xlsx or xls files.
3. How to improve import efficiency when there are many files?
First, place the Excel files you want to convert into the same folder, then use "Import Files from Folder". This is faster than adding files one by one and makes it easier to check the file count.
4. Why check the record count first?
The record count helps you quickly determine if all files were imported. For example, if the original folder should have 8 Excel files and the software list also shows 8 records, it indicates the quantity is basically consistent, and you can then combine this with a name check for confirmation.
Summary: Batch Conversion Makes Excel to TXT More Efficient and Controllable
For converting multiple Excel files to txt text format, the key is not whether a single file can be converted, but how to complete the batch conversion efficiently, stably, and verifiably. HeSoft Doc Batch Tool 's "Excel to Txt" function integrates adding files, batch recognition, setting save location, and starting processing into a single workflow, suitable for report collation, data import, and text archiving in daily office work.
If you currently have a batch of xlsx or xls spreadsheets that need conversion, it is recommended to first organize them into the same folder, then follow the steps in this article to enter Excel Tools, select the Excel to Txt function, import the files in batch, and start processing. This can significantly reduce repetitive operations, leaving more time for actual data verification and business analysis.