When dealing with multiple xlsx spreadsheet files, if you need to uniformly generate txt text, manually saving as is not only slow but also prone to missing files. This article focuses on the office scenario of batch converting Excel to TXT, combined with interface screenshots of HeSoft Doc Batch Tool , explaining the complete process from selecting an Excel tool, entering "Excel to TXT", batch adding files, verifying records, setting the save location, to starting processing, helping users efficiently complete the text-based organization of spreadsheets.
Many people encounter a similar issue when organizing office documents: a folder contains a large number of Excel spreadsheets, which may hold customer data, order records, project progress, training plans, financial data, or attendance information. Now, they need to convert all of them into txt text format for system import, archiving, data reading, or submission to other departments. If you open xlsx files one by one and then generate txt via "Save As," the entire process is very mechanical, and the more files there are, the more prone you are to errors.
This article introduces a processing method more suitable for batch office work: using HeSoft Doc Batch Tool to convert multiple Excel files into TXT text files at once. The core value of this software lies in batch processing files, helping users reduce repetitive work, rather than having them constantly switch between numerous files. After reading this article, you will clearly understand: what problem this method solves, what the before-and-after effects of processing are, which entries to click in the software, how to check files after importing them, and what precautions to take when batch converting Excel to TXT.
Applicable Scenario: Multiple Excel Spreadsheets Need to Be Unified into txt Text
Excel is one of the most commonly used spreadsheet formats in office work. Files like xlsx and xls can preserve table structures, formulas, styles, and multi-sheet content. However, not all scenarios are suitable for using Excel directly. Often, we only need to extract the data content from the spreadsheet into a more universal text format, at which point a txt file is more convenient.
For example, in data integration scenarios, some business systems do not support direct Excel reading, or the system interface requires uploading txt text. In data cleaning scenarios, technical staff may need to use scripts or programs to read file contents in batches, and txt is easier for automated tools to process than Excel. In archiving scenarios, certain historical data no longer needs to retain editable formulas and formatting, only the text content needs to be kept; converting it to txt makes it easier for long-term preservation and quick retrieval.
If you have a large number of files, the value of batch processing becomes very evident. Converting 8 Excel files to txt might be manageable manually; however, for 80 or 800 files, manual "Save As" becomes an inefficient and unreliable task. Using the batch conversion feature in office software can compress repetitive steps into a single task configuration, thus improving overall efficiency.
Result Preview: Conversion Outcome from an Excel Folder to a TXT Folder
Before Conversion: Multiple Excel Files Awaiting Processing
The pre-processing screenshot showcases a typical set of office spreadsheet files, with names including Sales Data.xlsx, Product List.xlsx, Employee Attendance.xlsx, Financial Report.xlsx, Project Progress.xlsx, Order History.xlsx, Training Plan.xlsx, Customer Info.xlsx, etc. These files all have Excel icons and the .xlsx extension, indicating they are Excel spreadsheet files.
These types of files usually come from different business modules: Sales Data might be sales figures, Product List could be a product catalog, Employee Attendance is potentially staff attendance records, and Financial Report might be a financial statement. Although the content varies, the processing goal is the same: to uniformly convert them into txt text format.
After Conversion: Multiple txt Files with the Same Names Generated
In the post-processing screenshot, the file icons have changed to the text type, and the extensions have become .txt. You can see files like Customer Info.txt, Employee Attendance.txt, Financial Report.txt, Order History.txt, Product List.txt, Project Progress.txt, Sales Data.txt, Training Plan.txt, etc. The file names generally correspond to the original Excel files, with only the extension changing from xlsx to txt.
The benefit of this output method is its clarity and intuitiveness. Users do not need to create a new mapping table or manually rename files. Seeing Sales Data.txt tells you it originated from Sales Data.xlsx; seeing Financial Report.txt tells you it came from Financial Report.xlsx. This is more convenient for subsequent delivery, compression and packaging, system uploads, or archive management.
Operation Steps: Complete Workflow for Batch Converting Excel to TXT
Step 1: Open the Software and Select "Excel Tools"
After starting HeSoft Doc Batch Tool , the left side of the interface is a function navigation bar. The screenshot shows categories like "Home," "Task Flow," "All Tools," "File Name," "Folder Name," "File Organization," "Word Tools," "Excel Tools," "PowerPoint Tools," "PDF Tools," "Text Tools," and "Image Tools." The processing target this time is Excel files, so you should click "Excel Tools."
After clicking, the main area on the right will list batch functions related to Excel. The screenshot shows multiple conversion entries, such as "Convert Excel to JPG Image," "Convert Excel to Docx," "Convert Excel to PDF," "Convert Excel to Csv," "Convert Excel to Xls," "Convert Excel to Xlsx," etc. After scrolling down, you can see "16. Convert Excel to Txt," indicating this function is for batch converting Excel files to Txt format.
The key to this step is selecting the correct tool category and target function. If you mistakenly choose Excel to PDF, Excel to Csv, or another format, the output result will not be txt. Therefore, seeing "Convert Excel to Txt" before proceeding is the basis for ensuring the correct conversion target.
Step 2: Enter the "Convert Excel to Txt" Task Page
After clicking the "Convert Excel to Txt" function, you will enter its dedicated task page. The page title shows "Convert Excel to Txt," and the top left has a "Return to Main Panel" button, indicating that you have entered the specific processing flow. If you find you have entered the wrong function, you can click back to re-select.
From the task page's process bar, you can see that the entire processing is divided into three stages: Step 1 is "Select records to process," Step 2 is "Set save location," and Step 3 is "Start processing." This process design is suitable for batch file conversion because it prompts the user to first confirm the input files, then the output location, and finally execute uniformly, reducing errors caused by blind processing.
Step 3: Import Excel via "Add Files" or "Import Files from Folder"
At the top of the task page, you can see two buttons: "Add Files" and "Import Files from Folder." Both are entry points for importing the Excel files to be processed, but their application methods slightly differ.
If you only want to convert a few scattered xlsx files, you can choose "Add Files" to manually select the spreadsheets you need to convert from a local path. If all Excel files are already in the same folder, it's more suitable to click "Import Files from Folder." The latter is especially suited for batch conversion because it can add all spreadsheets from the folder into the task list at once, reducing omissions and repeated selections.
The red box and arrows in the screenshot emphasize these two import buttons. After importing, the table at the bottom of the page lists file information, including sequence number, name, path, extension, creation time, modification time, and actions. In the example, 8 records have been imported, and the bottom also shows the record count is 8.
Step 4: Check the Imported List, Confirm File Count and Type
Before batch processing, checking the list is very important. The name column in the screenshot shows Customer Info.xlsx, Employee Attendance.xlsx, Financial Report.xlsx, Order History.xlsx, Product List.xlsx, Project Progress.xlsx, Sales Data.xlsx, Training Plan.xlsx; the extension column shows xlsx. This indicates the files in the current list meet the processing goal for Excel to TXT conversion.
If you find a file should not be converted, you can use the delete icon in the "Actions" column on the right to remove the corresponding record. If you find the overall imported content is incorrect, you can use the "Clear" button at the top, and then re-add files or re-import from a folder. This stage is essentially the final confirmation for the batch task, effectively preventing incorrect files from being converted along with the correct ones.
Users are advised to focus on three pieces of information here: first, check if the record count matches expectations; second, verify if all file names represent the Excel files needing processing; third, check if the extensions meet expectations, for instance, xlsx in this example. Pre-processing checks are especially necessary for directories containing files with the same names or temporary files.
Step 5: Click "Next" and Set the Save Location
After confirming the file list is correct, click the "Next" button at the bottom of the page. The interface flow will proceed to "Set save location." Although the screenshot does not expand the details of the save location page, the process bar clearly shows this is the second stage of the batch conversion.
When setting the save location, it's recommended to choose a folder specifically for storing the txt results. For example, you could create a directory named "TXT Results," "Excel to TXT Output," or one named by date next to the original folder. Doing this has two advantages: it won't mix with the original xlsx files, and it facilitates quick quantity checks, packaging for sending, or system uploads after the conversion is complete.
For official business files, it is advised not to directly overwrite or mix them into complex directories. The larger the number of batch-converted files, the more important a clear output path is. Good directory management can reduce the time spent searching for files later.
Step 6: Start Processing and Wait for txt File Generation
After setting the save location, follow the page flow to enter "Start processing." The software will execute the conversion in batches based on the previously imported records, outputting each Excel file as a corresponding txt text file. Once processing is complete, navigate to the save directory to view the results, where you will see files with the .txt extension.
After conversion, it's recommended not to delete the original Excel files immediately. You can open a few txt files for spot-checking to confirm the text content displays normally and the file count matches the number of imported records. For example, importing 8 xlsx files in this case should generate 8 txt files after processing. After confirming there are no errors, proceed with subsequent archiving, uploading, or sharing.
Common Questions and Precautions: What to Look at Before and After Batch Excel to TXT Conversion
What content is suitable to be kept in txt?
txt is a text format suitable for preserving text and data content, but it is not suitable for preserving the complex formatting of Excel. Font styles, colors, borders, and some layout effects in the spreadsheet will generally not appear in the txt as they do in Excel. Therefore, if your focus is on preserving visual layout, consider formats like PDF or images; if your focus is on text content and data readability, txt is a more lightweight choice.
Do Excel files need to be organized before conversion?
It is recommended to organize the source files before batch conversion. For example, put the xlsx files that need conversion into the same folder, move away temporary files that are not to be converted, and check if the file names are clear. This way, when using "Import Files from Folder," the task list will be cleaner and easier to verify.
Why is it necessary to check the record count?
The biggest fear in batch processing is missing files. After importing, looking at the record count at the bottom allows you to quickly judge how many files the software has recognized. If you expected 20 Excel files but the list only shows 18 records, you should go back to the folder to check if some files were not placed inside, have different extensions, or if the path selection was wrong. Checking the record count is a simple but very effective quality control action.
Will the file names change?
From the post-processing screenshot, it can be seen that the generated txt file names maintain a corresponding relationship with the original Excel file names, with the main change being the extension turning into txt. This naming convention helps users identify the source file. However, before formal processing, it is still recommended to test with a small number of files first to confirm that the output naming and content meet your business requirements.
Can an entire folder be processed directly?
The screenshot provides the "Import Files from Folder" button, which indicates that users can import files to be processed via a folder. For a large number of Excel files, this is a more efficient method than adding files one by one. After importing, you still need to check the name, path, and extension in the list to ensure the task is accurate.
Summary: Entrust Repetitive Excel "Save As" Operations to Batch Processing Software
The core value of batch converting multiple Excel spreadsheets to txt text format is not just "changing an extension," but entrusting the originally manually repetitive operations to office software for unified completion. HeSoft Doc Batch Tool , through the "Convert Excel to Txt" function under "Excel Tools," strings together selecting files, checking records, setting save locations, and starting processing into a clear workflow, suitable for handling a large number of xlsx spreadsheet files.
If you are currently facing a batch of Excel files that need to be converted to txt for system import, data archiving, text reading, or cross-platform sharing, you can follow the steps in this article: first enter Excel Tools, select "Convert Excel to Txt," then use "Add Files" or "Import Files from Folder" to import the spreadsheets, confirm the record count and extensions, set the save location, and then start processing. This can significantly reduce repetitive work, making file conversion more stable, more efficient, and better aligned with the actual needs of batch office work.