This article is aimed at office users who need to batch save a large number of Excel reports, checklists, or data tables as TXT text files, and introduces the method of converting Excel to txt using HeSoft Doc Batch Tool . The article uses screenshots to illustrate that there are multiple xlsx files before processing and generates txt files with the same names after processing. It explains step-by-step how to access the Excel tool, select Excel to Txt conversion, import files, check records, set the save location, and execute batch processing, making it suitable for users who want to reduce manual "Save As" operations.
In an office setting, Excel is one of the most common data carriers. Sales details, product lists, employee attendance, financial reports, project progress, order history, training plans, customer information, and similar content are often saved in xlsx or xls spreadsheet formats. However, in certain workflows, Excel is not the final format. For example, data may need to be submitted for system import, handed to technical colleagues for script processing, or archived in a lightweight manner — at which point TXT text files are easier to recognize and read.
Many users utilize Excel's built-in "Save As" feature to save tables as text files. However, this method is only suitable for a small number of files. When faced with an entire folder of Excel reports, manual saving becomes a mechanical, repetitive task. This article introduces how to use HeSoft Doc Batch Tool to batch-save multiple Excel tables into TXT text format, making office file conversion more efficient and standardized.
Applicable Scenarios: Uniformly Converting Reports, Lists, Attendance, and Order Data to TXT
Batch saving Excel files as TXT is suitable for many real-world office scenarios. For example, operations staff receive weekly sales data from multiple stores, each store as a separate Excel file, which needs to be uniformly converted to txt for upload to an internal system; HR personnel collect attendance sheets from different departments and need to export them as text for the attendance platform; financial staff organize multiple reports and only need to save the data content, without retaining complex formatting; project managers need to convert project progress sheets into text for easier archiving or email transmission.
These scenarios share a common trait: a large number of files, repetitive conversion actions, and the requirement for verifiable output results. Using batch processing office software can compress operations that originally required repeated clicks into a single task workflow. For roles that frequently handle files, this efficiency gain is very noticeable.
Before Processing: Multiple xlsx Files Stored Dispersed, Low Manual Conversion Efficiency
The "before" screenshot shows multiple Excel icon files, with names including Sales Data.xlsx, Product List.xlsx, Employee Attendance.xlsx, Financial Report.xlsx, Project Progress.xlsx, Order History.xlsx, Training Plan.xlsx, Customer Info.xlsx, etc. These files are all still in Excel workbook format.
If using the traditional manual method, you need to open these xlsx files one by one and then choose "Save As" TXT. For each file, you must repeatedly choose the save type and path; the more files, the easier it is to become fatigued and the more likely processing errors occur. Especially when files come from different business modules, incorrect or missed conversions can affect subsequent data importing.
After Processing: Obtain a Set of TXT Text Files with the Same Names
The "after" screenshot shows that the original Excel files have become TXT text files, with names including Customer Info.txt, Employee Attendance.txt, Financial Report.txt, Order History.txt, Product List.txt, Project Progress.txt, Sales Data.txt, Training Plan.txt, etc.
You can notice that the main part of the converted file names remains unchanged; only the extension changes to .txt. This output method is very suitable for batch verification: users can quickly find the corresponding TXT result based on the original Excel name and can also check if the number of output files matches the original file count.
Step One: Select the Excel Tool in the Software
After opening HeSoft Doc Batch Tool , the software name and version information can be seen in the top-left corner. This software is a batch processing tool for office documents, with the interface organized by file type and processing direction on the left side. For this task, first click "Excel Tools" on the left.
After clicking, the main area will display Excel-related batch processing functions. The screenshot shows many conversion cards, including Excel to JPG Image, Excel to Docx, Excel to PDF, Excel to Csv, Excel to Xls, Excel to Xlsx, etc. We need to find and click "Excel to Txt".
The purpose of this step is to enter the function module for converting Excel to text files. The expected result is that the software opens the "Excel to Txt" page, preparing for the subsequent batch file import.
Step Two: Enter the Excel to Txt Page and Import Files
After entering the "Excel to Txt" page, the current function name is displayed at the top of the interface, with buttons like "Add Files", "Import Files from Folder", "Clear", and "More" on the right. The most commonly used are the first two import entries.
If your Excel files are located in different places, you can use "Add Files" to select the tables for conversion. If these files are already gathered in one folder, it is recommended to use "Import Files from Folder". For batch tasks, placing files in the same folder in advance is a clearer file management approach.
In the screenshot, the software has already imported 8 xlsx files, listed in numerical order and showing Name, Path, Extension, Creation Time, Modification Time, and an Operations column. The Path column helps users confirm that the files come from the correct directory, and the Extension column confirms that the imported files are Excel files.
Step Three: Check the Task List to Confirm the Excel Files for Conversion
Checking before batch processing is important. Since the software executes the conversion based on the records in the list, if the list contains incorrect files, it will ultimately generate unwanted results; if files are missed, reprocessing will be required later.
It is recommended to check in the following order: first, look at the record count at the bottom, which shows 8 records in the screenshot; then, check the Name column to confirm that files like Sales Data, Product List, Employee Attendance are all in the list; next, check the Path column to confirm they come from the target folder; finally, check the Extension column to confirm they are in Excel formats like xlsx.
If you need to delete a record, use the delete entry in the Operations column; if you want to restart the import, click "Clear". After confirming the list is correct, click "Next" at the bottom.
The purpose of this step is to finalize the file scope confirmation before batch conversion. The expected result is: only the Excel files that need to be converted to TXT remain in the list.
Step Four: Set the Save Location and Plan the Output Folder
The interface workflow shows that batch conversion is divided into three stages: select the records to process, set the save location, and start processing. Clicking "Next" leads to the save location setting stage.
When setting the save location, it is recommended to choose a clear output folder. For example, you can create a folder named "TXT Output" or "Excel to Text Results" on the desktop or in a project directory. There are two advantages to this: first, the original Excel files and the converted TXT files won't get mixed up; second, for subsequent delivery or upload, you can directly select the entire output folder.
If the files involve customer data, financial data, or employee information, you should also pay attention to the permissions and security of the save directory. It is not recommended to casually save to a public shared directory. For important data, original Excel files should also be properly backed up after conversion.
Step Five: Start Batch Processing to Generate TXT Text Files
After setting the save location, you enter the "Start Processing" stage. The software will batch-execute Excel to TXT conversion based on the previously imported records. Compared to manual saving, this step does not require the user to repeatedly select the format for each file, nor open each table individually to wait for loading.
After processing is complete, open the output directory to check the results. Ideally, txt files corresponding one-to-one with the original files will appear in the output directory. For example, Financial Report.xlsx corresponds to Financial Report.txt, Training Plan.xlsx corresponds to Training Plan.txt, Customer Info.xlsx corresponds to Customer Info.txt. Users can sort by filename for verification.
If you intend to import these TXT files into a business system, it is recommended to spot-check the content of a few files to confirm whether the text content meets system requirements. TXT is a universal text format, but different systems may have different requirements for delimiters, encoding, or content structure. Checking before official import can reduce rework.
Frequently Asked Questions and Precautions
1. Will batch converting Excel to TXT change the original files?
Typically, the goal of batch conversion is to generate new TXT files, with the original Excel files retained as source files. For safety, it is recommended not to delete the original xlsx or xls files, especially workbooks containing formulas, multiple worksheets, or complex formatting.
2. What kind of content is the TXT format suitable for saving?
TXT is suitable for saving text and basic data content, but not for preserving styles, charts, cell colors, complex layouts, etc. from Excel. If your need is for easy machine reading or lightweight viewing, TXT is very suitable; if you need to preserve the presentation effect, you should choose another format.
3. Why should the quantity be checked after conversion?
The biggest fear in batch tasks is missing files. Checking the number of original Excel files against the number of output TXT files can quickly determine if the conversion is complete. The example in the screenshot shows 8 Excel files converted to 8 TXT files, and matching counts make confirmation easier.
4. What are the advantages of importing from a folder?
When Excel files are all in the same directory, "Import Files from Folder" is faster than adding them one by one and less likely to miss a file. It is recommended to organize the folder before processing, then execute the batch conversion.
5. Should file names be organized in advance?
It is recommended to keep file names clear, for example, using identifiable names like Customer Info, Order History, Sales Data. TXT files usually retain the original file name after conversion, and standardized naming helps with subsequent searching and delivery.
Summary: Replace One-by-One Saving with Batch Conversion to Improve Office Efficiency
Batch saving Excel tables as TXT text is most suitable for office scenarios with a large number of files, unified format requirements, and the need for fast delivery. HeSoft Doc Batch Tool provides a clear Excel-to-Txt workflow: enter Excel Tools, select Excel to Txt, add files or import from folder, confirm records, set the save location, and finally start processing. The entire process is designed around batch processing, which can significantly reduce repetitive clicking and manual waiting.
If you are handling a batch of report, list, attendance, or order Excel files, you no longer need to open and save each one individually. First, organize the source folder, then follow the steps in this article to use the batch conversion function, and you can quickly obtain a set of same-name TXT text files, making data import, archiving, and transmission more efficient.