This article is aimed at office users who need to batch organize folder names, explaining how to uniformly add identifiers at the end of multiple folder names. In the example, enter the folder name module via HeSoft Doc Batch Tool , select to insert text into the folder names, import 10 folders to be processed, and fill in position -1 and text -ABC in the processing options, ultimately achieving the unified appending of identifiers at the end of all folder names. This method is suitable for data archiving, course catalog management, and project folder standardization.
Whether folder naming is uniform directly impacts the efficiency of data retrieval and team collaboration. When organizing folders, many people initially focus only on categorizing and storing the materials, only to realize later that they also need to add status or batch identifiers to each folder. For example, a set of learning material directories needs to be marked as belonging to the ABC batch, a group of project folders needs to be marked as delivered, and a batch of client folders needs to be marked with region or person-in-charge. If the number of folders is small, manual modification is acceptable; but with dozens or even more directories, renaming them one by one becomes an obvious repetitive task.
This article will demonstrate how to batch-add an identifier to the end of folder names. The example uses HeSoft Doc Batch Tool , a batch processing software designed for office scenarios, suitable for handling repetitive operations involving a large number of files and folders. This article's focus is not on modifying the content of Word, Excel, PDF, or other files, nor on processing file extensions like docx, doc, or xlsx. Instead, it targets batch renaming of the folder names themselves: inserting the same text at the end of each folder's original name.
Applicable Scenario: Situations Where a Uniform Identifier Needs to be Added to the End of Folder Names
Adding a uniform identifier to the end of a folder name is typically used to supplement information not reflected in the original name. For instance, in training materials, folders originally named by course module might later need a class or batch identifier added; in enterprise project directories, those originally named by project name might later need a phase identifier added; in client data directories, those originally named by client name might later need the region, person-in-charge, or processing status added.
The advantage of this naming method is that it does not destroy the original identifying information. Take 001-CourseProjects as an example: 001 represents a number, and CourseProjects represents the material type. If it were directly changed to ABC, the original information would be lost; changing it to 001-CourseProjects-ABC preserves both the number and the name while adding the batch identifier. The batch insert text feature is exactly suited for this need to append information to the original name.
For office users who frequently organize materials, batch renaming folders has another important value: it reduces human input errors. When manually adding suffixes to each folder, problems can arise, such as inconsistent capitalization, inconsistent delimiters, or missing a directory entirely. By using software to set rules uniformly, all selected folders can be processed according to the same logic, making the names more standardized.
Effect Preview: Before and After Comparison of Inserting Text at the End
Below is the list of folders before processing. As you can see, the names of this group of folders are already quite standardized, using a format of number plus English name, for example, 001-CourseProjects, 002-ExamPreparation, 003-KnowledgeBase, etc. At this point, there is no additional identifier at the end of each folder name.
After processing, -ABC has been newly added to the end of all folder names. The newly added text is located at the end of the original name and does not affect the preceding number and main name. As highlighted in red, -ABC has been uniformly appended to the end of every directory name.
From the comparison, it's clear that the goal of this operation is very specific: not to generate a completely different set of folder names, but to batch insert the same text at the end position of multiple folder names. This method is particularly suitable for situations where the original directory structure and naming conventions need to be preserved.
Operation Steps: Batch Inserting Text at a Specified Position in Folder Names
Step 1: Open the tool and enter the folder name processing area
After launching HeSoft Doc Batch Tool , the left side displays the function category navigation. Since this article deals with folder names, you should select the Folder Name category. In the main area, you can see multiple function cards related to folder names, including Insert text into folder name. The description for this function is "batch insert text at a certain position in folder names," which perfectly matches the requirement for adding an identifier at the end, as described in this article.
After selecting this function, the software enters the corresponding task workflow. It's important to emphasize here that batch functions in office software are typically differentiated by processing object; file names and folder names are not the same type of object. If you need to process directory names, you must enter the Folder Name section; if you want to process document file names, such as Word docx, doc, or PDF file names, you should choose the corresponding file processing entry.
Step 2: Import the folders for batch processing
After entering the Insert text into folder name interface, the first stage is to select the records that need to be processed. Click Add Folders to add the directories requiring identifiers to the list. In the screenshot, 10 folders have already been added, and the table displays each folder's name, path, creation time, modification time, and other information.
The purpose of this step is to establish the list of objects for batch processing. The software will only execute the subsequent rules for the records in the list, so the accuracy of the list is critical. In the example, the record count is 10, and the paths are concentrated under the D:\test directory, indicating that this batch of folders comes from the same test directory. In actual use, if your folders are distributed in different locations, you should also verify them one by one using the path column to avoid inadvertent selection.
If you find that a folder should not be included in the processing, you can use the delete entry in the operation column to remove that record; if the entire import is incorrect, you can clear it and re-add. After confirming there are no mistakes, click Next to enter the processing rule setup.
Step 3: Fill in the position and the text to be inserted
In the Set Processing Options interface, you can see two main input areas: Position and Text to Insert. In the example, Position is filled with -1, and Text to Insert is filled with -ABC. The final result shows that -ABC was appended to the end of each folder name, so this setting can be used to achieve insertion at the end.
If you want to replace -ABC with another identifier, you just need to modify the Text to Insert field. For example, to indicate materials have been archived, you can fill in -Archived; to indicate a version, you can fill in -V2; to indicate a department, you can fill in -FinanceDept. For folder naming, it is recommended to use short, clear, and searchable identifiers, and avoid making them too long, otherwise, the directory list will become difficult to browse.
The Position setting determines the text insertion point. The example in this article targets insertion at the end position, so -1 is filled in according to the screenshot. After completing the settings, continue by clicking Next. Before batch processing, it is recommended to review the input box content again to confirm there are no extra spaces, typos, or incorrect symbols.
Step 4: Continue to set the save location and execute processing
The progress bar at the top of the interface shows that this function has two subsequent stages: Set Save Location and Start Processing. After completing the processing options, follow the page prompts to continue to the next step, set the save location, and then start processing. Since the screenshots show the first three critical operation steps, you can simply follow the software's workflow to complete the rest.
After processing is complete, open the directory where the folders are located to check the names. If all folders have -ABC added to the end of their original names, it indicates that the batch text insertion was successful. This way, even with a large number of folders, there is no need to manually copy and paste the suffix one by one; the software will batch-process them according to the same rule.
Common Issues or Precautions: Making Batch Renaming More Reliable
1. Why use text insertion instead of a complete rename? If the original folder name already contains valid information like a number, project name, or course name, a complete rename could lose that content. Text insertion supplements the original name with additional information, making it more suitable for appending identifiers like batch, status, or version.
2. Should the text to be inserted include a delimiter? Including a delimiter, such as -ABC, is recommended. This makes the processed name clearer; 001-CourseProjects-ABC is easier to read than 001-CourseProjectsABC and also facilitates future searches by suffix.
3. Is a backup needed before batch processing? For important data directories, it is recommended to make a backup or first test with a small number of folders. Although this operation only modifies folder names and does not change the file content inside the folders, standard office procedures should try to avoid unpredictable batch misoperations.
4. What if the folder already has the same suffix? After adding to the list, you can first inspect the name column. If some folders already have -ABC, processing again might result in -ABC-ABC. Before formal execution, check if there are any already-processed folders and remove those records if necessary.
5. Can this be used to process file names? This article targets folder names. In the HeSoft Doc Batch Tool interface, there are also categories for File Names, Word Tools, Excel Tools, PDF Tools, etc. If your requirement is to batch modify file names, such as for doc, docx, xls, xlsx, pdf, or pptx files, you should select the corresponding function and not confuse the folder name function with the file name function.
Summary: Batch Inserting Text at the End to Make Folder Naming More Standardized
Batch adding an identifier to the end of folder names is a highly practical operation in data organization. With HeSoft Doc Batch Tool , users can select Insert text into folder name in the Folder Name module, add the folders to be processed, set the position to -1, fill in the text to be appended (e.g., -ABC), and then follow the workflow to complete the save location setting and start processing. Ultimately, all selected folders will have the specified identifier uniformly added to the end of their original names.
If you have a large number of project directories, course directories, client folders, or archive folders on your computer that require unified naming, it is recommended to no longer manually rename them one by one. First, confirm the naming convention, then use batch processing software to execute it. This can significantly reduce repetitive operations, improve organizational efficiency, and ensure folder names remain consistent, clear, and easy to search.