When there are many project documents, course catalogs, customer files, or archive folders, adding uniform text to the end of each folder name one by one is very time-consuming and prone to omissions and errors. This article takes batch inserting "-ABC" at the end of multiple folder names as an example to demonstrate how to use office software HeSoft Doc Batch Tool to complete batch renaming operations. By selecting functions, importing folders, setting insertion positions and text, executing processing, and other steps, you can quickly add suffix identifiers to multiple folders uniformly, which is suitable for office scenarios that require standardized directory naming, batch archiving, and batch folder organization.
In daily office work and material organization, we often encounter this problem: there are already many folders on the computer, such as course projects, exam preparation materials, knowledge bases, practice exercises, reading materials, research materials, and other directories. Later, due to archiving rules, version differentiation, client requirements, or internal management needs, it becomes necessary to uniformly add a fixed text string to the end of all these folder names. Manually renaming a few folders is acceptable, but if there are dozens, hundreds, or even more, right-clicking to rename each one is not only inefficient but also prone to errors like adding text in the wrong place, missing a folder, or inconsistent naming formats due to copy-paste mistakes.
This article addresses the specific problem of "batch inserting text at the end of many folder names." In the example, the original folder names are "001-CourseProjects," "002-ExamPreparation," etc., and after processing, they uniformly become "001-CourseProjects-ABC," "002-ExamPreparation-ABC." This means we are not replacing the original name or deleting content, but batch appending the same text string "-ABC" to the end of each folder name.
Below, with accompanying screenshots, we will demonstrate how to use the office software " HeSoft Doc Batch Tool " to accomplish this batch processing task. This tool is positioned for batch processing of office files and directories, suitable for reducing repetitive operations and improving file organization efficiency. This article will explain the purpose and expected results of each step according to the actual interface flow, making it easy for you to follow along and complete your own batch folder renaming task.
Applicable Scenarios: When is it suitable to batch insert text at the end of folder names?
Batch adding text to the end of folder names seems like a simple renaming action, but it is very common in office material management. Especially when the number of directories is large and naming conventions need to be unified, using a batch processing tool is more reliable than manual operation.
Common applicable scenarios include:
- Adding version numbers uniformly to project folders: For example, appending "-V2," "-Final," "-2026," etc., to the end of project directories to distinguish project materials at different stages.
- Categorizing course or study materials: For example, uniformly adding identifiers like "-ABC," "-Organized," "-ToReview" to a batch of course directories for easier subsequent filtering.
- Standardizing client file directories: For example, adding region, department, or status identifiers to the end of client folders to reduce the time spent on manual individual renaming.
- Batch marking of archive directories: For example, uniformly adding "-Archived," "-Backup," "-OldVersion" to the end of historical material folder names to make the directory status clearer.
- Batch organizing folders with mixed English and numeric names: For example, directories like "001-CourseProjects" in the screenshot need to keep the original number and English name but only append text at the end.
If you are searching for methods like "adding text to the end of folder names," "batch adding suffixes to folders," or "batch modifying folder names," the workflow in this article is suitable for reference. Its focus is: keeping the original folder name unchanged and only uniformly inserting the specified content at the end.
Result Preview: Folder Name Changes Before and After Processing
Before Processing: Multiple folders with their original names
As seen in the 'before' screenshot, there are 10 folders in the current directory. The naming format is relatively uniform, all structured as "Number + English Name," for example, "001-CourseProjects," "002-ExamPreparation," "003-KnowledgeBase," etc. At this point, the uniform "-ABC" has not yet been appended to the end of these folder names.
If handled manually, you would need to select each folder in turn, enter rename mode, and type "-ABC" at the end of the name. This is already quite repetitive for 10 folders; if expanded to dozens or hundreds, the time cost and error probability of manual operation would increase significantly.
After Processing: "-ABC" uniformly added to the end of each folder
The 'after' screenshot shows that all folders have "-ABC" appended to the end of their original names. For example, "001-CourseProjects" becomes "001-CourseProjects-ABC," and "010-WritingPractice" becomes "010-WritingPractice-ABC." The original numbers, English names, and order have all been preserved; only the specified text has been batch inserted at the end.
This is the typical result of batch inserting text at the end of folder names: uniform, fast, and controllable. For office scenarios that require organizing directories by rules, this method can effectively avoid repetitive work.
Operation Steps: Using Office Software to Batch Insert Text at the End of Folder Names
Step 1: Enter the "Folder Name" tool category and select "Insert Text into Folder Name"
After opening HeSoft Doc Batch Tool , you can see multiple tool categories on the left, including "File Name," "Folder Name," "File Organization," "Word Tools," "Excel Tools," "PowerPoint Tools," "PDF Tools," etc. Since the processing target this time is folder names, not individual files like Word, docx, doc, Excel, or PDF, you should select the "Folder Name" category on the left.
In the "Folder Name" function area, find and click "Insert Text into Folder Name." As seen in the screenshot, the function card's description is "Batch insert text at a certain position in folder names," which completely matches the requirement of this article. The "certain position" here can be understood as inserting text into the specified location of the folder name based on the settings; this example aims to insert at the end.
The purpose of this step is to enter the correct batch renaming function. If you mistakenly select "Find and Replace Keywords in Folder Names" or "Delete Text from Folder Names," the processing logic will be different. Therefore, when the goal is to "append a suffix" or "insert text at the end," you should select "Insert Text into Folder Name."
Step 2: Add the folders to be processed and confirm the pending records
After entering the function page, the top of the interface displays the current function name "Insert Text into Folder Name" and shows four stages in a process flow: Select records to process, Set processing options, Set save location, and Start processing. First, you need to add the folders to be renamed to the list.
As seen in the screenshot, there is an "Add Folders" button in the upper right corner, along with operation buttons like "Clear" and "More." After clicking "Add Folders," import the folders you need to process into the list. Once the import is complete, the table will display information such as serial number, name, path, creation time, modification time, and operations.
In the example, a total of 10 records were imported into the list, with names including "001-CourseProjects," "002-ExamPreparation," "003-KnowledgeBase," etc., located in the test directory on the D drive. The summary area at the bottom shows "Record count: 10," indicating that these 10 folders have all entered the pending processing scope.
In this step, it is advisable to carefully check two points: first, confirm that all folders in the list are the ones you need to batch rename; second, confirm that no directories that should not be processed have been added by mistake. If you find an erroneous addition, you can remove a single record using the delete icon in the operation column, or use "Clear" to re-add. After confirming everything is correct, click "Next" at the bottom.
Step 3: Set the insertion position to the end and enter the text to append
After entering the second step, "Set processing options," two key input fields appear on the interface: "Position" and "Text to insert." These two parameters determine where the text is inserted into the folder name and what content is inserted.
As seen in the operation screenshot, the "Position" input box is filled with "-1," and the "Text to insert" input box is filled with "-ABC." Combined with the final result, it is clear that this setting will insert "-ABC" at the end of each folder name, resulting in the "original folder name + -ABC" format.
Pay special attention to the completeness of the "Text to insert" here. If you want the processed name to include a connector, you must type it in together, for example, "-ABC"; if you only type "ABC," the result will be "001-CourseProjectsABC" with no separator. Many naming conventions use hyphens, underscores, or spaces as separators, such as "-Archived," "_2026," " Backup," etc. You should enter the text exactly as needed for your actual requirements.
After completing the settings, click "Next." The software will then proceed to the subsequent flow for setting the save location and starting the process.
Step 4: Set the save location according to the process flow and prepare for batch processing
The third step in the interface flow is "Set save location." Since renaming folders directly affects their directory names, it's recommended to double-check that the pending directories are correct before continuing. This is especially crucial for important project materials, client data, or long-term archived data, for which a backup should be made as a priority.
At this stage, complete the save location settings according to the prompts in the software interface. The requirements for saving methods may vary for different batch processing tasks, but regardless of the chosen method, you should ensure you know where the processed folders will be saved or reflected, to avoid difficulty in locating them later.
After completing the save location settings, continue to the "Start processing" step. The advantage of this process design is that it breaks the batch task into multiple confirmation stages, preventing users from executing it directly without checking the list and parameters.
Step 5: Start processing and check the final result
After entering the final step, execute the processing. Once finished, go back to the folder's location and check the results. In the example, the names of all 10 folders successfully have "-ABC" appended to the end, consistent with the 'after' screenshot.
It is recommended to check in the following order after processing is complete:
- Whether the number of folders is consistent with before processing, to avoid accidental deletion or omission.
- Whether the specified text has been added to the end of every folder.
- Whether the original numbers, English names, and directory order remain unchanged.
- Whether the appended text includes the expected separator, such as the hyphen in "-ABC".
If the check results match expectations, then this task of batch inserting text at the end of folder names is complete.
Common Questions and Notes
1. Why should "-ABC" be entered as a complete text string?
Because the software inserts exactly the content you type. If you want the folder name's end to display a hyphen plus ABC, you need to type "-ABC". If you only type "ABC", the processed result will not automatically include a separator. In batch renaming, separators often determine whether a name is clear, so confirm the format before typing.
2. What are the effects of entering the wrong position?
The position parameter determines the insertion point. In this example, "-1" was entered for the position, and the processing result shows insertion at the end. If you want to reuse such operations, set the position according to the interface instructions and your actual needs, and confirm the expected effect before formal batch processing, perhaps by testing with a small number of folders first. Testing is especially recommended for important directories.
3. Can this be used for file names?
This article demonstrates the "Folder Name" function, which targets folders. If you want to process the file names of Word documents, docx, doc, Excel spreadsheets, PDF files, or other files, you should choose a function related to "File Name," not the folder name function. Although both files and folders can be renamed, they are usually treated as different processing objects in software.
4. Is a backup necessary before batch processing?
A backup is recommended. Folder names are often associated with project paths, material references, or links in other software. Although batch renaming dramatically improves efficiency, you should also confirm before operating that it won't affect ongoing path relationships. For important data, it's safer to make a copy first or test on a small number of directories first.
5. What if there's a folder in the list I don't want to process?
In the pending records list, you can check the name and path first. If you find a record that should not be processed, you can use the delete icon in the operation column to remove it; if you need to reselect, you can also use "Clear" and then re-add the folders. Do not proceed to the next step directly without verifying the list.
Summary: Reduce Repetitive Work in Folder Renaming with Batch Processing
Batch inserting text at the end of folder names is essentially a high-frequency office organization task that is easy to get wrong during manual repetition. Using the "Insert Text into Folder Name" function in HeSoft Doc Batch Tool , the work which originally required manual renaming one by one can be transformed into a process of one-time import, unified settings, and batch execution.
In the example for this article, 10 folders were changed from their original names like "001-CourseProjects" to standardized names with suffixes like "001-CourseProjects-ABC." The key to the entire process is: selecting the correct folder name tool, adding the folders to be processed, setting the position to "-1" in the processing options, and filling the text to append as "-ABC."
If you are organizing a large number of project directories, course directories, client material folders, or archive folders, it is recommended not to rename them manually one by one anymore. First, prepare the naming rules, then use a batch processing tool for unified execution. This can significantly reduce repetitive labor, improve file management efficiency, and make directory naming more standardized and consistent.