If you need to uniformly add department identifiers, project codes, date prefixes, or classification tags to a large number of folders, manually renaming them one by one is not only time-consuming but also prone to errors. This article, combined with the actual interface of the office software " HeSoft Doc Batch Tool ", demonstrates how to batch insert custom text at the very beginning of folder names. You will see the effects before and after processing, and the meaning of the "Position" parameter will also be explained. Following the steps in the article to select the function, import folders, and set the insertion position and text in sequence will allow you to quickly complete batch renaming. It is particularly suitable for office scenarios such as administration, human resources, finance, and operations that require frequent organization of document files.
In daily office work, many people encounter a situation: a single project, department, or month can correspond to dozens or even hundreds of folders. You want to uniformly add the same identifier to the beginning of all folder names, such as "[Technical Department]", "2026-03-", "Project A-", etc. If you rely on the system file explorer to manually rename them one by one, it's not only inefficient but also prone to omissions and errors.
The problem this article aims to solve is very clear: how to use office software to batch insert custom text at the very beginning of folder names. With HeSoft Doc Batch Tool , you can select multiple folder records at once and uniformly add specified text before their names, thereby reducing repetitive work and improving file organization efficiency.
Applicable Scenarios
Batch inserting text at the beginning of folder names is suitable for the following office scenarios:
- Uniformly adding prefixes to departmental material folders, such as "[Technical Department]", "[HR Department]", "[Finance Department]".
- Uniformly adding project codes to project folders, such as "P01-", "Project A-".
- Adding date identifiers to archive folders, such as "2026-03-", "2026Q1-".
- Organizing client, contract, and process documents into categories for easier future retrieval and sorting.
- Establishing unified naming conventions when managing a large volume of document directories over the long term.
For positions in administration, operations, HR, finance, and legal, this type of batch modification requirement for folder names is very common. Using specialized office software for processing is more stable and efficient than manual renaming.
Preview of Results
Before Processing
The interface shows that the example folder names to be processed include: Ava, Benjamin, Emma, Isabella, James, Liam, Noah, Olivia, Sophia, William.
After Processing
When the insertion position is set to 0 and the insertion text to [Technical Department], the resulting folder names can be understood as:
- Ava → [Technical Department]Ava
- Benjamin → [Technical Department]Benjamin
- Emma → [Technical Department]Emma
In other words, the same text will be added uniformly to the very beginning of all selected folder names. This is the core effect of "inserting custom text at the beginning of folder names".
Operating Steps
Step 1: Enter the "Insert Text into Folder Names" Feature
On the left side of the software, you can see that the current section relates to folder name tools. From the feature list, select "Insert Text into Folder Names".
Purpose of the operation: Enter the correct batch renaming feature page.
Expected result: After opening the corresponding feature, the page enters the processing flow, ready for you to select the folder records that need processing.
Step 2: Add the Folders to Be Processed
After entering the feature page, you first arrive at the "Select records to process" step. There is an "Add Folder" button in the upper right corner of the page; click it to import the folders needing batch processing into the list.
After importing, the interface will display information such as folder name, path, creation time, and modification time for verification. In this example, 10 records were imported.
Purpose of the operation: Add all folders that need unified renaming into the task at once.
Expected result: The folder list is displayed successfully. After confirming it is correct, click "Next" at the bottom of the page.
Step 3: Set Insertion Position and Insertion Text
Upon entering "Set processing options", there are two core input fields in the interface:
- Position
- Text to insert
According to the example in the screenshot:
- Position is filled as: 0
- Text to insert is filled as: [Technical Department]
The key here is understanding the meaning of "Position". The help instructions clearly state: 【0】indicates the very beginning position. Therefore, if your goal is to insert custom text at the very start of the folder name, set the position to 0.
Purpose of the operation: Tell the software where in the folder name to insert the text and what content to insert.
Expected result: Your input text will be added to the very front of all pending folder names.
Step 4: Check "Help" Instructions When Needed to Confirm Position Rules
If you are unsure how to fill in "Position", you can click the "Help" button next to the field to view the format specifications. The screenshot provides several typical rules:
- 【0】indicates the very beginning position
- 【1】indicates the position to the right of the 1st character
- 【2】indicates the position to the right of the 2nd character
- 【-1】indicates the position to the right of the last character
- 【-2】indicates the position to the right of the second-to-last character
If your goal is very specific—to uniformly add a unified identifier before folder names—then directly using 0 is sufficient.
Purpose of the operation: Avoid incorrect position entry to ensure the insertion results meet expectations.
Expected result: More accurate completion of batch renaming tasks, especially suitable for scenarios with complex naming rules.
Step 5: Proceed to Next Step and Start Processing
After setting the position and insertion text, click "Next" to enter the subsequent save location and start processing workflow. According to the step bar at the top of the page, the following steps are:
- Set save location
- Start processing
Once completed, the software will execute this batch modification of folder names uniformly according to the rules you have set.
Purpose of the operation: Officially submit the batch task.
Expected result: The folder names in the imported list are uniformly inserted with the specified text at the beginning, achieving the goal of quickly organizing directories.
Common Problems or Notes
1. What should I fill in for the position if I want to add text to the very front of a folder name?
Fill in 0. This is the most critical setting in this article and the direct method for "inserting text before folder names".
2. What kind of content can be written for the inserted text?
It can be any text you need, such as department names, project names, dates, numbers, classification tags, etc. For example:
- [Technical Department]
- [Archive]
- 2026-03-
- Project A-
It is recommended to unify the naming rules in advance to avoid needing another batch adjustment later.
3. Why should I check the imported list first?
Because the premise of batch processing is accurate records. Checking names and paths after importing can prevent folders that shouldn't be modified from being processed together.
4. Does the position parameter only support 0?
No. The help instructions show this feature supports inserting text based on character position. If you don't want to add it at the very beginning but want to insert it in the middle or at the end of the folder name, you can set the corresponding position according to the rules.
5. Which office organization tasks is this feature suitable for?
Any task involving the standardized naming of a large number of document directories is suitable. Compared to manually renaming files one by one, the batch processing method of office software is more suitable for high-frequency, repetitive, and large-scale file organization tasks.
Summary
If your requirement is to batch insert custom text at the very beginning of folder names, using the "Insert Text into Folder Names" feature of HeSoft Doc Batch Tool can accomplish this efficiently. The overall workflow is very clear: first select the feature, then add folders, set the position to 0, enter the text to insert, and finally proceed to execute the processing.
For office personnel who need to organize project materials, client materials, and archive directories over the long term, this method of batch renaming folders can significantly reduce repetitive labor, lower the probability of manual errors, and make file management more standardized.
If you currently have a batch of folders that need uniform prefixes, it is recommended to directly follow the steps in this article. Test the effect with a few folders first, and after confirming it's correct, batch process the actual data; the efficiency will be much higher than manual modification.