Many office directories use the "Number-Name" format. If you need to add a project identifier, customer code, or version field after the number later, manually modifying a large number of folders is very inefficient. This article uses actual screenshots to demonstrate how to use HeSoft Doc Batch Tool to batch insert "ABC-" at a specified position in multiple folder names, suitable for batch organizing scenarios such as course directories, project materials, and customer folders.
In folder management, using “number-name” is a very common naming convention. For example, course material directories might be “001-CourseProjects”, “002-ExamPreparation”, while project archive directories could be “001-RequirementAnalysis”, “002-DesignDocuments”, and customer data directories might be “001-Contracts”, “002-Quotations”. This naming method is clear and easy to sort, but when you need to add a unified identifier later, you encounter the challenge of batch modification.
Suppose you now need to change all folders from “001-CourseProjects” to “001ABC-CourseProjects”, which means inserting “ABC-” uniformly after the number. If you modify each one manually, you need to repeatedly position the cursor, enter text, and confirm the name. Just a few dozen folders will take up quite a bit of time; if the number of folders reaches hundreds, the error rate will also increase significantly. More troublesome is that if the insertion position is wrong for one folder, subsequent searching and archiving will be affected.
This tutorial will focus on “Batch renaming folders by inserting text after the number” and demonstrate how to use the office software HeSoft Doc Batch Tool to complete the operation. This tool is positioned as batch processing software for office scenarios, with its core value being the reduction of repetitive labor, helping users quickly complete batch operations on files, folders, and various types of office documents.
Applicable Scenarios: Adding Identifiers, Codes, or Version Fields After Numbers
The method in this article is suitable for all scenarios where content needs to be inserted at a fixed position in the middle of a folder name. The most typical situation is when a folder name has a number at the front, a specific name at the back, and a hyphen or other symbol in the middle for separation. For unified archiving later, a new identifier field needs to be added after the number.
For example, the original folder name “001-CourseProjects” needs to be changed to “001ABC-CourseProjects”; the original folder name “002-ExamPreparation” needs to be changed to “002ABC-ExamPreparation”. The “ABC-” here can be replaced with the actual required content, such as “CustomerA-”, “V2-”, “2026-”, “OfficialVersion-”, “Archive-”, etc.
This type of requirement is particularly common in the following scenarios: after course materials are organized by chapter number, a class or semester identifier needs to be added; after enterprise project materials are organized by serial number, a customer abbreviation needs to be added; after design assets or R&D documents are organized by module, a version number needs to be added; existing directories on a shared drive need a departmental code added uniformly. Whether the folders contain Word documents, docx files, Excel spreadsheets, PDF materials, image assets, or video files, organizing the outer folder names first can improve subsequent retrieval and delivery efficiency.
Result Preview: Directory Structure Before Batch Processing
Before processing, folder names start with a three-digit number, followed by an English directory name. The screenshot shows 10 folders, ranging from “001-CourseProjects” to “010-WritingPractice”. The common pattern for these folders is: the first three characters are a numerical code, and a separator appears near the 4th position.
With this structure, if you want to insert unified text after the number, you just need to determine a fixed position, and all folders can be renamed following the same rule. Compared to manual operation, software batch processing is more suitable for this kind of clearly defined naming task.
Result Preview: Folder Names After Batch Processing
After processing, “ABC-” is inserted after the number in each folder name. For instance, “001-CourseProjects” becomes “001ABC-CourseProjects”, and “006-ReadingPractice” becomes “006ABC-ReadingPractice”. From the red boxes in the screenshot, you can clearly see that the insertion position remains consistent.
This result shows that batch renaming can not only add prefixes or suffixes but also insert characters in the middle of a folder name. For scenarios like supplementing project identifiers after numbers, adding version numbers after dates, or appending material types after department codes, this method is more flexible than simple prefix or suffix additions.
Step One: Access the Insert Text Function via Folder Name Category
After launching HeSoft Doc Batch Tool , find “Folder Name” in the left navigation bar. The software interface also shows categories like File Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, Image Tools, indicating it is a toolbox designed for batch processing office files. This article deals with folder names, so select the “Folder Name” category.
In the function cards on the right, click “Insert Text into Folder Name”. The description below this function card is “Batch insert text at a certain position in folder names”, which perfectly matches the requirement of “uniformly inserting a project identifier after the number”.
The key at this step is to choose the correct function. If you select “Add Prefix and Suffix to Folder Name”, the text will be placed at the beginning or end of the name; if you select “Find and Replace Keywords in Folder Name”, it is suitable for replacing existing content. The goal of this article is to add new characters in the middle of an existing name, so you should enter “Insert Text into Folder Name”.
Step Two: Add Folders to Process and Verify Names and Paths
After entering the function page, the current task title displays as “Insert Text into Folder Name”. The page uses a wizard-style process, and the first step is “Select records to process”. Click the “Add Folders” button in the upper right to add the folders that need to be batch-renamed to the list.
The list displays each folder's index, name, path, creation time, modification time, and an action column. The screenshot shows 10 records have been added, with a summary at the bottom showing “Record Count: 10”. The Name column shows the folder names to be processed, and the Path column shows the folder locations, for example, D:\test\001-CourseProjects\.
Before batch processing, it is recommended to carefully check the list. First, confirm if all target folders are included; second, confirm if any other directories have been mistakenly added; finally, confirm if the path is the test directory or production directory you intend to process currently. Once batch renaming is executed, it will affect multiple folders in the list simultaneously, so taking a few seconds to check at this step can avoid later rework.
After confirming everything is correct, click “Next” at the bottom of the page to proceed to the processing options settings. At this point, the software has finished collecting the objects to be processed; you just need to tell the software “where to insert” and “what to insert” next.
Step Three: Fill in Position 4 and Enter the Text to Insert
On the “Set Processing Options” page, you will see two required fields: “Position” and “Text to insert”. These two options determine the final result of the batch renaming.
In the example, “Position” is filled with 4, and “Text to insert” is filled with “ABC-”. Why position 4? Taking “001-CourseProjects” as an example, the first three characters of the folder name are 001. To insert content after the number, the insertion point must be set at the 4th position. This way, the software will insert “ABC-” after the number, while preserving the original “-CourseProjects” part.
The naming logic after setting can be understood as: the original name “001-CourseProjects” is split into “001” and “-CourseProjects”, and then “ABC-” is inserted in between, ultimately becoming “001ABC-CourseProjects”. Other folders will also be processed following the same rule, so “009-StudyNotes” will become “009ABC-StudyNotes”.
If your actual folders do not start with a three-digit number, you need to adjust the position according to the actual situation. For example, inserting content after a two-digit number might require a position other than 4; if the front is a four-digit year like “2026” and you want to insert content after the year, you need to re-evaluate based on the character sequence. Don't just memorize the example values; it's more important to understand the meaning of the position.
Step Four: Continue with the Wizard to Complete Save Location and Start Processing
The wizard flow in the screenshot shows that after setting the processing options, there are two more stages: “Set Save Location” and “Start Processing”. After completing the position and insert text settings, click “Next” and follow the interface prompts to complete the subsequent steps.
Since we are dealing with folder names here, it is recommended to reconfirm whether the insertion rule meets expectations before starting the processing. Especially check if the text to insert needs to include separators like hyphens, underscores, or spaces. If the desired result is “001ABC-CourseProjects”, you should enter “ABC-”; if the desired result is “001-ABC-CourseProjects”, the combination of insert text and position needs to be replanned.
After starting the processing, go back to the folder’s directory to check the results. In the example, “ABC-” was successfully inserted after the number in all folders, indicating that the batch rule was executed correctly.
Common Issues and Considerations
1. Can Chinese text be inserted? From the functional logic, “Text to insert” is the text content entered by the user and can usually be used to input project identifiers, department names, version descriptions, etc. It is recommended to test with a small number of folders first in actual use to confirm the display effect meets naming conventions.
2. Will different folder name lengths affect the result? As long as the structure before the insertion point is consistent, batch processing can proceed. For instance, if all start with a three-digit number, filling in position 4 is quite stable. If some folders are “01-Name” and others are “001-Name”, it is recommended to process them in batches.
3. Should the inserted text include a separator? This depends on the target naming format. In the example, inserting “ABC-” resulted in “001ABC-CourseProjects”. If you don't input the hyphen, you might get “001ABCCourseProjects” or a similar result, which would reduce readability.
4. Why verify the path first? Because batch renaming applies a unified rule to the folders in the list. If the path is wrong, you might rename directories that shouldn't be changed. Path verification is very important, especially when similar directories exist on D drives, shared drives, or project drives.
5. Any suggestions for processing a large number of folders? It is recommended to first copy a small sample to a test directory and verify the insertion position, insert text, and final format. After confirming it's correct, then proceed with batch processing on the official directory. This allows you to leverage office software to improve efficiency while reducing the risk of misoperation.
Summary: Quickly Adding Unified Identifiers to Numbered Directories
When folders have been organized by number, but you later need to add a project identifier, customer code, or version field after the number, renaming them one by one manually is not an efficient solution. Utilizing the “Insert Text into Folder Name” feature of HeSoft Doc Batch Tool , you can add multiple folders to a list at once, then set rules uniformly through “Position” and “Text to insert”, quickly completing the batch rename.
For users who frequently manage course materials, project files, customer directories, office archives, and deliverable materials, this type of batch processing capability can significantly reduce repetitive labor. It is recommended to confirm the naming rules before formal processing and test with a small sample; after confirming the effect, apply it to all folders in batch, making the directory structure more standardized and easier to search.