This article describes how to use office software to batch insert specified text at the end of multiple folder names, suitable for scenarios requiring unified naming such as course materials, project directories, client folders, and archive folders. Through HeSoft Doc Batch Tool , multiple folders can be imported at once, and the insertion position and content to be appended can be set in the processing options, for example, uniformly adding -ABC at the end of folder names, thus avoiding repetitive work and input errors caused by right-click rename one by one.
When there are a large number of folders on a computer that need to be uniformly named, the most troublesome part is often not the rules themselves, but the repetitive operations. For example, course material folders, project data directories, and client archive folders may have already been organized by number and English name, but later on, an identical identifier needs to be added to the end of each folder name, such as uniformly adding -ABC, -Organized, -2026, -Archived, etc. Manually renaming them one by one is not only time-consuming but also prone to omissions and errors, especially when the number of folders reaches dozens or hundreds, where efficiency drops significantly.
The problem this article aims to solve is: How to batch insert text at the end of many folder names. Below, using HeSoft Doc Batch Tool office software as an example and combining screenshots, it will demonstrate how to batch change multiple folder names from formats like 001-CourseProjects, 002-ExamPreparation to effects like 001-CourseProjects-ABC, 002-ExamPreparation-ABC. The core of the process is to choose the "Insert text into folder name" feature, then set the insertion position to the end and fill in the content to be inserted.
Applicable Scenarios: When do you need to batch add suffixes to folder names?
Batch inserting text at the end of folder names is suitable for all directory organization tasks that require the uniform addition of identifiers. For example, when a school or training institution organizes course materials, it might need to append class, version, or batch identifiers to multiple course directories; when a company archives project data, it might need to add -Archived, -Pending Review, -Delivery Version to the end of each project folder; when personnel in operations, design, finance, and HR organize periodic files, they often need to uniformly add the month, status, responsible person, or client name to multiple folders.
The common characteristic of these operations is that the rules are very simple, but the quantities are large. Renaming a single folder takes only a few seconds, and ten folders might still be manageable manually, but when the number of folders increases, repeated clicking, typing, and confirming takes up a lot of time. More importantly, manually entering the same suffix is very prone to inconsistencies; for example, some might be written as -ABC, some as _ABC, and some might forget to add the connector. Using office software for batch processing allows you to set the rules once and let the software execute them uniformly, thus reducing repetitive labor.
It is important to note that this deals with folder names, not the file names of Word documents, Excel spreadsheets, PDF files, or image files. The interface of HeSoft Doc Batch Tool separates file names and folder names into different modules; this article uses folder name-related features, making it more suitable for batch modification of directory names, material folder names, project folder names, and similar scenarios.
Effect Preview: Changes in folder names before and after processing
First, look at the folder list before processing. In the screenshot, you can see folders arranged by numbers 001 to 010, with names including 001-CourseProjects, 002-ExamPreparation, 003-KnowledgeBase, 004-LanguageLearning, etc. At this point, the end of each folder name does not yet have a uniform suffix.
The effect after processing is as follows. The end of each folder name has been uniformly appended with -ABC, for example, 001-CourseProjects becomes 001-CourseProjects-ABC, and 010-WritingPractice becomes 010-WritingPractice-ABC. As can be seen, the original numbering and main names are preserved, with only the specified text added at the end.
This example reflects the value of the batch insert text feature: it does not change the folder name entirely to a new name but appends fixed content based on the original name. For folders that have already established a numbering or classification system, this method is safer and more aligned with daily office naming needs.
Operational Steps: Using office software to batch insert text at the end of folder names
Below explains the actual operational flow according to the screenshot sequence. For ease of understanding, the text to be appended in the example is -ABC, and the insertion position is set to -1. Judging by the processed screenshots, this setting is used to insert text at the end of the folder name, thereby achieving the effect of batch adding suffixes.
Step 1: Enter the folder name feature and choose "Insert text into folder name"
After opening HeSoft Doc Batch Tool , you can see the folder name category in the left-side function navigation. This category contains multiple features related to folder renaming, such as find and replace keywords in folder names, insert text into folder name, add prefix and suffix to folder names, convert folder name case, delete text from folder names, etc. This article requires inserting content at a specified position, so choose "Insert text into folder name".
The purpose of this step is to tell the software that the current objects to be processed are folder names, and the processing method is text insertion. Choosing the correct feature is important because different features correspond to different rules. If you only want to append text at the end of a folder, you can use the insert text function; if you are replacing a word in the original name, you should choose find and replace class functions.
Step 2: Add the folders to be processed and confirm the list is correct
After entering the "Insert text into folder name" feature, the current task name is displayed at the top of the interface, with operation entries like "Add Folder", "Clear", "More" in the upper right corner. After clicking "Add Folder", import the folders that need batch processing into the list. In the screenshot, 10 folders have been imported, and the table lists information such as serial number, name, path, creation time, modification time, and operations.
In this step, it is recommended to first check whether the names and paths meet expectations. For example, the paths in the example are all located in the D drive test directory, names range from 001-CourseProjects to 010-WritingPractice, and the record count is 10. After confirming the list is correct, proceed to the next step. The benefit of this is to avoid processing folders that should not be modified. For batch renaming operations, confirming the objects beforehand is more important than remediation afterward.
Step 3: Set the insertion position and the text to be inserted
After clicking "Next", enter the interface for setting processing options. In the screenshot, there are two key input items: "Position" and "Text to be inserted". In the example, "Position" is filled with -1, and "Text to be inserted" is filled with -ABC. According to the processing results, with this setting, the software will insert -ABC at the end of the folder name, forming a uniform suffix.
This step is the core of the entire batch folder name modification operation. "Position" determines where the text is inserted, and "Text to be inserted" determines what content is appended. If you wish to achieve the end-appending effect shown in the article's example, set it to -1 according to the screenshot and fill in the suffix you want to append. The "Text to be inserted" can be adjusted according to actual business needs, such as -Completed, -Archived, -Group A, -2026Q2, etc. It is recommended to keep a connector in the text, like -ABC, so the processed names are easier to read and prevent the main name and suffix from sticking together.
Step 4: Continue to the next step, set the save location according to the process, and start processing
From the interface flow, it can be seen that this feature is divided into four steps: select records to be processed, set processing options, set save location, and start processing. After completing the insertion position and text settings, click "Next", follow the software interface to continue setting the save location, and finally enter "Start Processing". Since batch renaming directly affects folder names, it is advisable to confirm again that the list, position, and inserted text are correct before formal execution.
After processing is complete, go back to the directory where the folders are located to view them. You will see that all selected folders have been uniformly appended with -ABC at the end. Comparing the screenshots before and after processing, the original numbers and English names are not damaged; only the end text is supplemented. This indicates that the batch insert text rule was executed successfully.
Common Questions and Precautions: Avoiding errors in batch renaming
1. Confirm the folder scope before inserting text. The advantage of batch processing is executing on multiple objects at once, but this also means that selecting the wrong objects will affect the results in batch. Therefore, after adding folders, focus on checking the names and paths to confirm that unrelated directories have not been added to the list.
2. It is recommended to unify the format of the text to be inserted in advance. If you are adding a suffix, it is recommended to use formats with separators like -ABC, -Archived, -Reviewed. This makes the processed name hierarchy clearer and more convenient for subsequent searching and sorting.
3. Do not confuse folder names and file names. Many office software support batch processing of Word, Excel, PDF, image, text, and other files, and may also support file name processing for formats like docx, doc, xlsx, xls, pptx, pdf. However, this article demonstrates folder name processing, so the operation entry should select the folder name module.
4. You can first test with a small number of folders before execution. If you are using the position parameter for the first time, it is recommended to select a few test folders first to verify the effect. After confirming that -1 indeed meets the end-insertion requirement, process more folders. This can reduce the risk of batch operations.
5. After processing, pay attention to check for duplicate name conflicts. Batch adding the same suffix usually does not cause problems, but if a folder with the same name already exists in the original directory, the system may not be able to complete the renaming. Therefore, before batch processing, it is best to confirm that there are no duplicate names in the target directory.
Summary: Reducing repetitive folder renaming work with batch processing
Batch inserting text at the end of folder names is essentially about delegating repetitive, mechanical renaming tasks to office software. Through HeSoft Doc Batch Tool , you can first select the "Insert text into folder name" feature, then add the folders to be processed, set the position to -1 and fill in the content to be appended, such as -ABC, and finally complete the save location settings and processing according to the process. The entire process has clear rules and is suitable for uniformly appending suffixes to a large number of folders.
If you often need to organize course directories, project materials, client folders, or archive directories, it is not recommended to manually rename them one by one. You can prepare the naming rules first, and then use batch processing tools to complete the task in one go, saving time and keeping folder names uniformly standardized.