When project directories, course material folders, or client folders need unified suffixes such as status, batch, or version, manual renaming is highly inefficient. This article uses HeSoft Doc Batch Tool as an example to explain how to use the Insert Text in Folder Name feature within the Folder Name module to uniformly append specified text to the end of multiple directory names. By adding folders, checking the list, setting the position and inserting text, and then starting the process in sequence, you can quickly complete batch folder renaming.
In daily office work, folder names are often not finalized in one go. For instance, a batch of learning materials might initially be named using simple numbering like 001, 002, 003, but later need version labels; a set of project directories already archived by project name might need a uniform client code added upon delivery; or a group of department files might require appending -Organized or -Archived at the end. Facing these needs, manually right-clicking each folder to rename it makes the operation highly repetitive and prone to issues like omissions, missing connectors, or inconsistent capitalization.
This article introduces a processing method more suitable for office scenarios: using HeSoft Doc Batch Tool to batch-append the same text to the end of multiple folder names. Its core value lies not in simply changing a name, but in applying a uniform rule to a batch of folders, reducing repetitive labor and improving directory organization efficiency. Using the example of adding -ABC uniformly to the end of 10 folder names, the following explains the applicable scenarios, the effects before and after processing, and the specific operational steps.
Applicable Scenarios: What Office Problems Can Batch Appending Folder Suffixes Solve
The most common scenario for uniformly adding a suffix to folders is document archiving and status identification. For example, a directory contains dozens of course folders originally named CourseProjects, ExamPreparation, KnowledgeBase, etc. To mark them as belonging to the same batch, you can uniformly append -ABC. Similarly, project folders needing distinction between initial draft, final draft, and delivery version can have -Final or -Delivery appended at the end. This preserves the original name while adding information needed for subsequent management.
Such needs also frequently arise in cross-departmental collaboration. Roles in administration, HR, finance, operations, design, and training often need to organize large quantities of document folders. Although the content of each folder differs, naming conventions usually need to be uniform. A unified suffix helps users quickly identify folder status in File Explorer and facilitates later searching. For example, searching for -ABC can filter out directories processed in the same batch.
Compared to renaming individual folders, the advantage of batch processing is that the rule is set only once. Especially when folder names already contain numbering, English names, or business names, manual modification increases the risk of accidentally deleting parts of the original name. Using the method of inserting text into folder names allows appending content based on the original name without needing to re-enter the full name, making it safer and more efficient.
Effect Preview: From Original Directories to Unified Suffix Directories
Before processing, folder names remain in their original state. The screenshot shows a set of directories arranged by number: 001-CourseProjects, 002-ExamPreparation, 003-KnowledgeBase, 004-LanguageLearning, up to 010-WritingPractice. Their structure is quite organized, but they lack a unified ending identifier.
After processing, -ABC is appended to the end of each folder name. For example, 001-CourseProjects becomes 001-CourseProjects-ABC, 002-ExamPreparation becomes 002-ExamPreparation-ABC, and 010-WritingPractice becomes 010-WritingPractice-ABC. As can be seen, the original numbering and primary name are fully preserved, with only the identical text added at the end.
This effect is highly suitable for batch-adding suffixes to folder names. If the suffix were replaced with -Reviewed, -Pending Release, -2026, or -Client A, the same method could be used. The key is setting the insertion position to the end of the folder name and filling in the desired text to append.
Operational Steps: Batch Adding Text to the End of Folder Names
Step 1: Find the Insert Text Function in the Folder Name Category
After opening HeSoft Doc Batch Tool , first look at the left navigation bar. The interface features categories like File Name, Folder Name, File Organization, Word Tools, Excel Tools, PowerPoint Tools, PDF Tools, Text Tools, and Image Tools. Since the subject of this article is folders, not files like docx, doc, xlsx, pdf, you should enter the Folder Name category.
In the Folder Name function list, select Insert Text into Folder Name. In the screenshot, this function is the second item and is described as batch inserting text at a specific position within folder names. This aligns with our goal of appending -ABC to the end of the folders.
The expected result of this step is entering the correct task interface. When selecting the function, be careful not to mistakenly choose Add Prefix and Suffix to Folder Name or Delete Text from Folder Name. Although some function names appear similar, the example in this article corresponds to Insert Text at a Specified Position.
Step 2: Add Folders and Check the Pending Processing Records
After entering the function, the top of the interface displays Insert Text into Folder Name, and the Add Folder button can be seen in the upper right corner. Click it to add the folders that need unified suffix appending into the processing list. Once import is complete, the table will display each folder's sequence number, name, path, creation time, modification time, and other information.
The record count in the screenshot is 10, with names ranging from 001-CourseProjects to 010-WritingPractice, all located under the D:\test directory. This list serves as a confirmation checklist before batch processing. It is recommended to check two things carefully before clicking Next: first, whether all folders needing processing have been added; second, whether any folders not requiring modification have been mixed in. If the list is incorrect, you can delete single records using the operations column in the interface, or use Clear All and re-add.
Step 3: Set Position to -1 and Enter the Suffix Text to Append
After clicking Next, you enter the setting processing options screen. The interface contains two mandatory fields: Position and Text to Insert. In the example, Position is filled with -1, and Text to Insert is filled with -ABC. Combining this with the final folder names reveals that this setting results in -ABC being inserted at the end of each folder name.
If your actual need is not -ABC, you can replace the Text to Insert with your own content. For example, to mark as completed, enter -Completed; to mark the year, enter -2026; to mark the department, enter -Marketing. It is recommended to keep connectors or underscores to clearly separate the new content from the original name.
The Position parameter is key to achieving end-of-name appending. This article's example uses -1 and achieves the suffix appending effect. Therefore, when you want to batch insert text at the end of folder names, you can refer to this setting. After completing the settings, click Next to continue.
Step 4: Set the Save Location According to the Workflow and Start Processing
From the workflow bar at the top of the interface, you can see that the entire task includes four stages: Select Records to Process, Set Processing Options, Set Save Location, and Start Processing. After completing the processing options setting in stage two, continue to Set Save Location, and then proceed to Start Processing. Before executing, it is recommended to reconfirm that the inserted text is correct, especially details like connectors, capitalization, and spaces.
After processing is complete, go to the original folder location to check the results. If each folder name has become the original name plus -ABC, it means the batch appending of folder suffixes is complete. Compared to manual renaming, this method requires setting the rule only once to process multiple records simultaneously, making it suitable for organizing large numbers of folders.
Common Issues or Precautions: Confirm These Details Before Batch Modifying Directory Names
1. When there are many folders, confirm the path first. If folders with the same name are scattered in different locations, the Path column can help you determine if the correct directories are selected. Checking the path before batch operations can effectively prevent misprocessing.
2. The suffix text should be uniform. If there are naming conventions within the team, it is recommended to determine in advance whether to use hyphens, underscores, or spaces. For example, -ABC and _ABC are both visually distinct, but long-term mixing can affect searching and sorting.
3. It is not recommended to add extra spaces at the end of the text. Spaces in folder names can sometimes be hard to spot visually, potentially causing future search inconveniences. When entering the text to insert, it's best to check for unintentional leading or trailing spaces.
4. Backup important directories before batch processing. Although the example in this article only appends suffixes and does not modify the internal content of folders, folder names are important information for data management. For important project directories, it is suggested to back them up first or process a small sample initially.
5. Distinguish between batch renaming folders and batch renaming files. If you need to process file names of Word documents (like doc, docx) or Excel files (like xls, xlsx), you should enter the corresponding File Name or related tool module. What is demonstrated in this article is directory names, i.e., folder names.
Summary: Quickly Append Suffixes to Folder Names Using Unified Rules
Batch appending text to the end of directory names is a classic office efficiency need. Using HeSoft Doc Batch Tool , you can select Insert Text into Folder Name within the Folder Name category, add the folders needing processing, check the list records, set Position to -1 and enter the content to append, and finally complete the processing following the workflow. This allows you to uniformly change multiple folders to standardized names with suffixes.
If you are organizing course materials, project archives, client directories, or team shared folders, it is recommended to first determine the suffix to append, then use the batch processing function to execute it. Compared to renaming them one by one manually, batch operations are more stable, time-saving, and make it easier to maintain consistency in folder naming.