Many office documents are saved in docx or doc format, but when importing into business systems, performing full-text searches, or extracting text content, TXT plain text is more convenient. This article focuses on the need to convert multiple Word files into txt Notepad files in one click, introducing the operation process of "Word to TXT Conversion" in HeSoft Doc Batch Tool , including selecting the function, batch importing files, confirming the task list, setting the save location, and viewing the output results.
During the process of organizing office materials, you often encounter this problem: a folder contains a large number of Word documents, which might be daily records, meeting minutes, project materials, checklists, or logs. However, subsequent use scenarios do not require Word's formatting, only the text inside. For example, if you need to import the content into an internal system, hand it over to a search tool for indexing, perform text analysis, or send it to a platform that only accepts .txt files, you'll need to convert Word files like .docx and .doc into plain text format (.txt) for Notepad.
If there's only one file, you can use Word's built-in "Save As" function. But when batch converting multiple .docx files to .txt, manual processing becomes extremely inefficient: you have to open, save as, choose format, and confirm path for every single file, while also ensuring no documents are missed. This article introduces a more suitable method for batch office processing: using HeSoft Doc Batch Tool to add multiple Word files to a task list at once and convert them uniformly into .txt files.
HeSoft Doc Batch Tool is software designed for batch processing of office files. As seen from the interface, it centrally organizes tools like Word Tools, Excel Tools, PDF Tools, and Image Tools, making it suitable for handling repetitive tasks such as mass file conversion, organization, and naming. Below, we will focus on its "Word to TXT" feature.
Applicable Scenarios: What office tasks are suitable for converting multiple Word files to text?
The most common purpose for converting Word to TXT is not to beautify documents, but to extract content. TXT files have a simple structure and are readable by almost all systems, editors, and scripting tools, making them suitable for scenarios like data importing, text retrieval, material backup, knowledge base migration, and batch content review.
For instance, the administrative department needs to organize numerous meeting records into searchable text; the customer service team needs to convert script documents into plain text for platform import; content operations need to copy the main text from Word materials into a publishing system; technical staff need the text content from .docx files for subsequent script processing. As long as your focus is on "text content" rather than the styles and formatting in Word, batch conversion to .txt is very practical.
For scenarios with a large number of files, the advantages of using batch processing software become more apparent. It avoids repeatedly opening documents and allows you to centrally verify the processing scope through the file list, thereby improving accuracy and efficiency.
Effect Preview: What changes occur to the file format before and after conversion?
Before Conversion: File extension is .docx
In the pre-processing folder, you can see multiple Word documents with filenames like To-Do List.docx, Meeting Notes.docx, Daily Journal.docx, Error Log.docx, Shopping List.docx, Project Ideas.docx, Contact Information.docx, Workout Plan.docx, Reading List.docx, Expense Tracker.docx, etc. The file type for these is shown as Microsoft Word Document.
These .docx files are suitable for editing and formatting, but if you only want plain text, format conversion is necessary. Especially when the number of files reaches dozens or more, processing them one by one is not only slow but also prone to errors like incorrect filenames for saved files or missed processing.
After Conversion: Corresponding .txt plain text files are generated
In the output folder after conversion, the file extensions have changed to .txt, such as Contact Information.txt, Daily Journal.txt, Error Log.txt, Expense Tracker.txt, Meeting Notes.txt, etc. The file list also displays modification time and size, indicating that the converted files have been centrally generated in the target directory.
From the results, batch conversion transforms Word documents into plain text files that can be opened by Notepad. Filenames maintain a corresponding relationship, allowing users to quickly locate the converted text content based on the original document.
Steps: Batch converting .docx or .doc to .txt
Step 1: Select Word Tools category on the left
After opening HeSoft Doc Batch Tool , first pay attention to the left navigation bar. The screenshot shows the left side includes categories like Home, Task Flow, File Name, Folder Name, File Organize, Word Tools, Excel Tools, PDF Tools, Image Tools, etc. Since the objects for this task are Word documents, you should select "Word Tools".
After entering Word Tools, the right side displays various Word format conversion capabilities. Do not choose Word to PDF, Word to Docx, or Word to Markdown here; instead, select "Word to TXT". The description below this feature reads "Batch convert Word files to txt Notepad plain text format," which perfectly matches the current requirement.
The expected result of this step is to enter the dedicated Word to TXT task page, preparing for the subsequent batch file import.
Step 2: Choose an adding method based on the number of files
After entering the "Word to TXT" page, there are buttons at the top for "Add File" and "Import Files from Folder". These two methods suit different situations: if you are only processing a few scattered files, you can use "Add File"; if the Word documents are already placed together in one folder, using "Import Files from Folder" is more efficient.
In the screenshot example, multiple .docx files are located in the same folder named Test folder 1, making import from a folder more suitable. Once the import is complete, the software will list the recognized Word files in a table, allowing the user to view all records to be converted at a glance.
Step 3: Check the task list to ensure no files are missed or wrongly selected
After importing the files, the task table will display multiple fields, including sequence number, name, path, extension, creation time, modification time, and actions. The screenshot shows 10 records imported, and the summary at the bottom also displays "Record Count: 10". This step is very important because the prerequisite for batch processing is an accurate processing scope.
It is recommended to check three pieces of information item by item: first, whether all names are Word documents that need conversion; second, whether the path is from the correct folder; third, whether the extension is .docx or another recognizable Word format. If any file does not need conversion, you can click the delete icon in the actions column to remove it from the list; if the entire import is wrong, click "Clear" and add again.
Step 4: Click Next, set the save directory for txt files
After confirming the list is correct, click the "Next" button at the bottom of the page. As shown in the page flow bar, the software breaks down batch processing into three stages: selecting the records to process, setting the save location, and starting processing. Therefore, the next step is mainly to determine where the converted .txt files will be saved.
It is recommended to choose a new output folder, such as "Word to TXT Results" or a separate archive directory. The advantage of this is that pre-processing and post-processing files won't be mixed together, making result checking more intuitive. For text files that need to be delivered to colleagues or uploaded to a system, a separate output directory also reduces organization effort.
Step 5: Start processing and verify the output files
After setting the save location, follow the interface prompts to enter the start processing stage. The software will batch convert the multiple Word files in the task list and generate corresponding .txt files. Once processing is complete, open the save directory to view the results.
When verifying, focus on two main points: one is whether the number of files matches the imported record count, and the second is whether the filenames correspond to the original Word files. The results in the screenshot show that the original multiple .docx documents have generated .txt files with the same names, indicating that the batch conversion process is complete.
Common Issues and Precautions
1. Can I continue editing after converting to TXT?
Yes, you can. TXT files can be opened and edited using Windows Notepad or other text editors. However, it only saves plain text content and is not suitable for continuing complex formatting. If you need to retain heading styles, table borders, or images later, it is recommended to also save the original Word document.
2. Will the filename change?
Judging from the processing result screenshots, the converted .txt files maintain a corresponding name relationship with the original Word files, only changing the extension from .docx to .txt. This makes it easy for users to correlate the original documents and conversion results.
3. What preparations should be made before batch import?
It is recommended to first place the Word documents to be converted into the same folder and confirm that the files can be opened normally. For files that do not need conversion, you can move them out of the folder in advance or delete them from the task list after import. This makes the batch processing process clearer.
4. Is TXT suitable for saving tables and images?
No, it is not. The advantage of TXT is simplicity, compatibility, and light weight, but it will not retain complex objects and layouts like Word. If the document contains numerous tables, images, or special formatting, you should clarify before conversion whether only the text content is needed.
Summary: The key to converting multiple Word files to Notepad format is using a batch workflow to reduce repetitive operations
The core idea behind converting multiple .docx files to .txt in one click is to change "open and save as individually" into "unified import, unified conversion, unified output." The "Word to TXT" feature in HeSoft Doc Batch Tool is designed precisely for this office batch processing scenario. Users simply need to select the corresponding function in Word Tools, add files or import files from a folder, check the list, set the save location, and start processing to obtain a batch of .txt plain text files.
If you frequently need to organize Word documents, extract text content, or batch generate Notepad files, it is advisable to standardize this workflow: first, gather the original files, then import them in batch, and finally output them to a separate directory. This not only saves a significant amount of mechanical operation time but also makes the file conversion results more standardized, easier to verify, and simpler to deliver.