How to delete Chinese characters from a large number of folders with one click? Tutorial on batch renaming to numeric-only names

When you need to change a large number of directories from "Chinese description + number" to purely numeric names, renaming them one by one is both slow and error-prone. This article uses examples such as "Report 03, Design 004, Project 001" to introduce a method for using HeSoft Doc Batch Tool to delete all Chinese characters from folder names: open the folder name tool, import and verify the directories, select "All Chinese characters", continue with the settings, and execute the task. The article also highlights issues such as numbering order, name conflicts, empty names, and references to old paths.

In the process of organizing corporate materials, folder names often serve two purposes at once: Chinese characters are used to describe the content, while numbers are used to identify unique codes. For example, "报告03", "设计004", and "项目001" are convenient for employees to recognize and also reflect business codes. However, when these directories need to be uploaded to a numbering-based platform, handed over to automation scripts, used as dataset directories, or archived according to unified standards, it is often necessary to remove all Chinese characters and keep only the numbers.

For a few folders, manually renaming them is not difficult; but when the number reaches dozens or hundreds, processing them one by one becomes obvious repetitive labor. Users not only have to repeatedly enter the rename state, but must also carefully preserve the zeros in "03, 004, 001". Any accidental deletion, missed deletion, or input error may break the correspondence between the numbers and the business materials.

This article uses the office software " HeSoft Doc Batch Tool " to demonstrate how to batch-delete Chinese characters from a large number of folders. The software adds directories centrally in the form of a task list and then modifies names according to unified rules, which can reduce mechanical operations. The following steps are explained according to the interface order, while also explaining the risk points that need to be checked before batch renaming.

Applicable scenarios

Batch-changing directory names to pure numbers is not a required step in all material organization work, but it is more practical in the following scenarios:

• Number-based archives: The archive system uses only project numbers, customer numbers, or voucher numbers to identify directories, so Chinese descriptions need to be removed before import.
• Cross-platform migration: Materials will be migrated to servers, storage devices, or third-party systems, and it is desirable for directory names to be as concise and unified as possible.
• Programmatic batch reading: Scripts need to traverse directories according to numbers such as "001, 002, 003", and Chinese text does not participate in matching.
• Organizing assets and datasets: Images, videos, PDF, Word, docx, Excel, xlsx, and other materials are stored in groups by number, and the parent folder names need to be unified.
• Standardizing historical directories: Different personnel have created various Chinese prefixes such as "报告, 会议, 客户, 设计", and now they need to be removed all at once.

If the Chinese characters in the folder names still play an important classification role, a name correspondence table should be saved first to avoid being unable to determine the business meaning represented by the numbers after deletion. Batch processing is suitable for tasks with clear rules, rather than being attempted directly when the naming logic has not been confirmed.

Result preview: from mixed names to pure-number directories

Before processing: Chinese descriptions mixed with numbers

There are ten folders in the example directory: "报告03, 备份1000, 财务606, 导出55, 归档99, 会议808, 客户202, 设计004, 项目001, 照片77". As can be seen, the length of the Chinese parts is not consistent, and the numeric codes also come in different forms such as two-digit, three-digit, and four-digit.

Precisely because the Chinese content and length are different, the approach of "deleting a fixed number of characters from the left" is not appropriate. For example, "报告" and "备份" are both two Chinese characters, but in actual materials there may also be prefixes with three or more Chinese characters. Deleting uniformly by Chinese character type can avoid dependence on a fixed length.

After processing: only the original numbers remain

After completing the batch task, the directories are displayed as "001, 03, 004, 55, 77, 99, 202, 606, 808, 1000". All Chinese characters have been removed from the names, while the numeric codes remain.

The arrangement order changes after processing, which is caused by re-sorting after the names are updated. For example, "001" and "004" may be arranged before "55", while "1000" may appear after other numbers under certain sorting methods. The sorting change does not change the actual materials in the folders, but if the business strictly depends on a fixed order, it is recommended to unify the number of digits, for example by using four-digit numbers when establishing a new naming standard.

Operation steps: batch-deleting Chinese characters from directory names

Step 1: Open the corresponding folder name tool

After entering HeSoft Doc Batch Tool , click "文件夹名称" in the function categories on the left. What is provided here is a function for processing directory names, which is different from the entry for modifying file names. Then select "删除文件夹名称中的文本" in the main interface.

This step is very critical. If the goal is to modify directories, you should enter the "文件夹名称" category; if you mistakenly enter "文件名称", the processing object may not meet the current requirement. The target function in the screenshot is described as batch-deleting text from folder names, which exactly corresponds to this task of removing Chinese characters.

Step 2: Add multiple folders and check the paths

After entering the task, the first stage is "选择需要处理的记录". Click "添加文件夹" to add the directories to be renamed to the list. The software displays the sequence number, name, path, creation time, modification time, and operation area in table form.

The example list contains 10 records and shows the path where each directory is located. Before batch processing, the paths should be carefully checked, because the same name may exist in different disks or different projects. If you only look at "报告03" and ignore the path, you may select a directory from the wrong project.

If a record that does not need to be processed is mixed into the list, it can be removed through the delete icon on the right side of that row; if all records need to be reselected, you can click "清空". The page also displays "过滤" and "排序" entries, but when there is no clear requirement, no additional adjustment is necessary. After confirming that the records are complete, click "下一步".

Step 3: Select deleting "所有汉字"

After entering the "设置处理选项" stage, the interface provides multiple operation types. In order for different Chinese content to be recognized by the same rule, "所有汉字" should be selected.

After selection, this task will delete Chinese characters from the names. For example:

• "报告03" deletes "报告" and keeps "03";
• "备份1000" deletes "备份" and keeps "1000";
• "客户202" deletes "客户" and keeps "202";
• "设计004" deletes "设计" and keeps "004";
• "项目001" deletes "项目" and keeps "001".

The operation types also include options such as "所有数字", "所有英文字母", "所有空白", and "所有内容", and the choice should be based on the actual goal. If you want to keep numbers, you must not select "所有数字"; if you want to delete only Chinese characters, you should not select "所有内容". After confirming that "所有汉字" is selected, click "下一步".

Step 4: Complete the subsequent settings and start the task

The top process display of the software shows that after the processing options there are still "设置保存位置" and "开始处理". Because the location requirements may differ between tasks, continue the settings according to the actual prompts on the page, and do not execute directly before confirming the processing scope.

Before starting the processing, you can do another quick check: whether the target directories have backups, whether there are duplicate numbers, whether the folders are occupied by other programs, and whether the current account has modification permissions. After confirming that everything is correct, enter the "开始处理" stage and wait for the task to finish executing.

Step 5: Verify by quantity, number, and content

After batch renaming is completed, it is recommended not to look at only one or two directories, but to verify at three levels:

1. Check the quantity: The total number of folders before and after processing should remain consistent.
2. Check the names: Confirm that Chinese characters have been deleted, numeric codes have not been lost, and leading zeros still exist.
3. Check the content: Randomly open several directories to check whether internal documents, spreadsheets, images, PDFs, or other files still correspond to the numbers.

If there were programs, shortcuts, or document hyperlinks that directly referenced old paths such as "D:\test\报告03\", the reference relationships may need to be updated synchronously after the directory is renamed. This is not a loss of folder content, but a change in the path text.

Four types of risks that must be checked before batch renaming

1. The name becomes empty after deletion

If a directory name contains only Chinese characters, such as "财务资料" or "会议记录", after selecting "所有汉字" there may be no other characters that can serve as the name. Before formal processing, these pure-Chinese directories should be filtered out, and numbers should be added first or they should be excluded from the task.

2. Duplicate names appear after deletion

"报告001" and "项目001" have different original names, but after deleting Chinese characters both will become "001". Folder names within the same parent directory must be unique, so duplicate numbers may affect batch renaming. It is recommended to first check the numbers through a list to ensure that each target result is unique.

3. Business meaning cannot be traced

Chinese prefixes often contain classification information. If only numbers remain after deleting text such as "客户, 财务, 设计", and the team does not have a number ledger, later personnel may not be able to determine the purpose of the directories. It is recommended to save the correspondence between old names and new numbers before execution, or first confirm that the business system already contains queryable number information.

4. Old path references become invalid

Folder names are part of paths. Excel external links, Word hyperlinks, script parameters, shortcuts, synchronization tasks, and some software projects may all record the original paths. Before renaming, it is necessary to determine whether such references exist, and update the configurations after the processing is completed.

Frequently asked questions

Can I process only some folders under one parent directory?

You can control the task list by adding target folders. The records displayed in the list are the objects to be processed this time, so you should carefully check them in the first stage and remove directories that do not need to be renamed.

What happens if there are English letters in the name?

This tutorial selects "所有汉字", and the goal is to delete Chinese characters. If the name is "客户A001", after processing according to this rule, the non-Chinese part will usually be retained. Because actual naming with mixed characters may be more complex, it is recommended to first test with a copy whether "A001" meets expectations before processing the full directory.

Can numbers also be deleted together?

The interface contains other operation types such as "所有数字", but those are different processing goals. The task in this article is to keep the numbers, so only "所有汉字" is selected. It is best to execute each batch operation around only one clear rule to avoid choosing incorrectly and producing a result opposite to the expectation.

Why does the order seem to change after processing?

File Explorer re-sorts according to the new names. The display order used for Chinese names and pure-number names may be different, and when number lengths are inconsistent, the arrangement may also appear unusual. As long as the quantity, names, and content are verified correctly, the order change itself usually does not indicate an abnormality in processing.

Can I directly process important materials?

It is not recommended to perform large-scale operations directly on the only copy of important materials when using the feature for the first time. A more reliable approach is to copy a small number of representative directories for testing, including two-digit numbers, numbers with leading zeros, longer numbers, and mixed-character names. After confirming the results, then process the formal directories.

Suggestions for improving batch organization efficiency

In order to make subsequent file management more stable, a unified directory naming rule can be established after this processing. For example, clarify the number length, whether letters are allowed, whether hyphens should be used, and whether Chinese descriptions should be placed in the directory name or in a separate list. The clearer the rules, the less remedial work will be needed during the next round of organization.

For project folders generated periodically, you can first complete centralized organization through HeSoft Doc Batch Tool , and then hand them over to archiving, compression, uploading, or migration processes. In this way, manual checking can be concentrated before the task starts, rather than repeatedly modifying names in every subsequent link.

Summary

When changing a large number of folders from "Chinese description + numeric code" to pure-number names, the most important thing is to use unified rules while protecting the original numbers. Through HeSoft Doc Batch Tool , enter "文件夹名称", select "删除文件夹名称中的文本", add the target directories, and set it to "所有汉字", and you can process multiple names at once, reducing repetitive renaming operations.

Before starting, focus on checking for pure-Chinese directories, duplicate numbers, old path references, and permission occupancy issues. It is recommended to back up first and test with a small number of copies to confirm that numbers such as "001, 004, 03" are retained as expected, and then start the complete batch processing task, thereby taking both efficiency and data safety into account.