Many folder names contain Chinese characters and numbers. How can I remove all Chinese characters in one click?

Facing dozens or hundreds of folders with "Chinese names + numeric numbers," manually deleting the Chinese characters is both slow and prone to breaking the numbering. This article uses directories such as 报告03, 备份1000, 会议808, and 项目001 as examples to explain how to enter the folder name feature in HeSoft Doc Batch Tool , add records in batches, and select "All Chinese Characters" as the deletion condition. After processing, names such as 03, 1000, 808, and 001 can be obtained, and it will also introduce methods for handling duplicate name conflicts, pure Chinese directories, sorting changes, and backup checks.

When a large number of folders need to be delivered by number, Chinese names often become an obstacle during the sorting stage. For example, a department may initially name directories as "报告03", "备份1000", "财务606", and "项目001" for easier identification, but later, during system import, data integration, or external delivery, the directories are required to contain only numbers. Deleting the Chinese characters one by one is not only time-consuming but may also accidentally remove leading zeros, enter incorrect numbers, or miss processing some folders.

For this kind of repetitive work, you can use HeSoft Doc Batch Tool to handle it uniformly. This office software provides a batch folder name processing feature that allows you to first add the target directories in one place, and then remove text from the names according to specified rules. This article will explain, based on the actual interface, how to delete all Chinese characters from folder names, as well as what should be checked before and after execution.

1. The specific problem this article solves

The original names in this example are not identical Chinese prefixes, but are composed of different Chinese descriptions and numbers. The conversions that need to be completed include:

• Convert 报告03 to 03;
• Convert 备份1000 to 1000;
• Convert 财务606 to 606;
• Convert 导出55 to 55;
• Convert 归档99 to 99;
• Convert 会议808 to 808;
• Convert 客户202 to 202;
• Convert 设计004 to 004;
• Convert 项目001 to 001;
• Convert 照片77 to 77.

The conversion rule can be summarized as: delete all Chinese characters from the folder names and keep the numeric identifiers in the names. Because the Chinese words vary, searching for and replacing each word one by one is not efficient; selecting "all Chinese characters" by character type is more suitable for completing this kind of cleanup in batches.

2. Applicable scenarios

1. Standardizing directory numbers before delivering materials

The client, archives department, or data platform may require that directories use only project numbers. In this case, before delivery, you can remove Chinese descriptions such as "项目", "设计", and "报告" to keep the folder naming consistent.

2. Batch organizing customer and meeting materials

Customer materials, meeting records, and contract attachments are often saved as business names plus serial numbers. When importing them into a management system later, you can delete the Chinese text and keep only the numbers used as primary keys or batch numbers.

3. Standardizing scanned, photo, and backup directories

Scanned files, photos, and backup files are usually stored by batch. If an automated program requires purely numeric directories, "照片77" and "备份1000" need to be reorganized as "77" and "1000" respectively.

4. Centralized cleanup of historical directories from multiple departments

Different departments may use different Chinese labels such as "财务", "导出", and "归档". Batch deleting all Chinese characters can avoid creating separate rules for each prefix and reduce repeated setup.

This method is not limited to folders containing Word, doc, or docx documents; it can also be used for directories containing Excel, xlsx, PowerPoint, PDF, images, or other materials, because the current processing target is the folder name rather than the specific file formats inside.

3. Preview of the results

Directory state before processing

In the screenshot, the folder names are composed of both Chinese characters and numbers. The red markings emphasize the Chinese parts that need to be removed, while the numeric parts are the valid identifiers that should be retained.

From the naming structure, it can be seen that the number lengths of different directories are not uniform: there are two-digit, three-digit, and four-digit numbers, as well as identifiers starting with zero such as "001" and "004". Therefore, manually entering new names risks damaging the number format. A safer approach is to directly delete the Chinese characters from the original names so that the original numbers remain unchanged.

Directory state after processing

After the task is completed, the folders are displayed with purely numeric names, including "03", "55", "77", "99", "202", "606", "808", and "1000", as well as "001" and "004" with leading zeros.

The processed folders may be re-sorted according to the new names, so "001" appears near the top of the list and "1000" appears near the bottom. A change in sorting is not the same as a change in numbering. During verification, you should check whether each number exists and compare the total number of folders before and after processing.

4. Steps: batch delete all Chinese characters from folder names

Step 1: Find the folder name feature

Open HeSoft Doc Batch Tool and click "Folder Name" in the left function navigation. The main area on the right will display feature cards related to directory renaming.

Select "Delete text from folder names". This feature is used to remove content that matches a rule from a batch of folder names. This article is not about replacing Chinese text with other text, nor about adding prefixes or suffixes, so there is no need to enter the find-and-replace, insert text, or add prefix/suffix features.

Purpose of this step: Enter the correct batch deletion task page.
Expected result: The page displays a staged operation process and allows you to add the folders to be processed.

Step 2: Add and verify the target directories

On the "Select records to process" page, click "Add Folder" in the upper right corner to add the folders whose Chinese names need to be deleted to the list. The screenshot example adds ten directories at once.

The list will show each record's sequence number, name, path, creation time, and modification time. Do not rush to the next step at this point; use the table to complete the most important verification before batch processing.

1. Check whether all names match the characteristic of being a mixture of Chinese text and numbers.
2. Check whether the paths point to the correct working directory to avoid selecting folders with the same name but in different locations.
3. Check whether the total number of records matches the planned number.
4. Confirm that no system directories, shared directories, or project directories currently in use that are not allowed to be renamed have been added.
5. If any records were added by mistake, use the delete marker in that row's operation position to remove them.

The page also provides "Clear", which is suitable for starting over when the entire selection range is wrong. After confirming that the ten sample records are all correct, click "Next".

Purpose of this step: Build an accurate batch processing list.
Expected result: All folders to be renamed appear in the list, with no extra selections, omissions, or path errors.

Step 3: Select deleting "all Chinese characters"

After entering "Set processing options", you can see multiple operation types. Click the radio button before "All Chinese characters" so that it is selected.

This setting is the key to the entire operation. "All Chinese characters" means the deletion target this time is the Chinese characters in the names, not numbers, English letters, or all content. For example, for "设计004", deleting the Chinese characters "设计" leaves "004"; for "备份1000", deleting "备份" leaves "1000".

The page also contains rules such as "All numbers", "All whitespace", "The leftmost few characters", "The rightmost few characters", "Everything between two texts", "All English letters", "All content", and "Position range". These options correspond to other needs but do not apply to this example. In particular, do not mistakenly select "All numbers", otherwise the identifiers that should be retained will be deleted.

After selecting "All Chinese characters", click "Next" to continue the subsequent process.

Purpose of this step: Specify the character type for batch deletion.
Expected result: The software processes each folder record in the direction of deleting Chinese characters and retaining numbers.

Step 4: Set the save location

From the step navigation at the top of the page, you can see that after processing options comes "Set save location". After entering this stage, confirm the save-related settings according to the actual page prompts. Since this is a batch name processing task, pay attention again to the target path when making settings to avoid mixing the processing results with other business directories.

The screenshot does not show the specific options at this stage, so during operation, follow the actual content provided by the current software interface and do not look for buttons or parameters that are not shown in the interface.

Purpose of this step: Complete the save settings before executing the task.
Expected result: The process can continue to the "Start processing" stage.

Step 5: Start processing and check the results

After entering the "Start processing" stage, execute the batch task according to the page prompts. After processing is completed, open the corresponding directory and check whether the Chinese characters have been removed from the folder names.

It is recommended to verify in the following order: first check "项目001" and "设计004" to confirm that the leading zeros are still present; then check "备份1000" to confirm that the four-digit number is complete; then check shorter numbers such as "报告03" and "导出55"; finally count the total number of folders and check whether there are any items that were not renamed successfully.

Purpose of this step: Execute the batch deletion and verify the task results.
Expected result: Chinese characters are deleted, numeric identifiers are retained, and the number of target directories is consistent with the number before processing.

5. Several risks that must be noted before operation

1. Duplicate folder names may appear after deleting Chinese characters

Suppose the same directory contains both "项目001" and "报告001". After processing, both would use "001" as the name. Since two completely identical folder names cannot normally be kept in the same location, such records may conflict. Before execution, prepare a list of retained identifiers and check whether the numbers are unique.

2. Purely Chinese names may have no remaining content

After deleting the Chinese characters from "报告03", "03" still remains, but after deleting all Chinese characters from "临时资料", there are no characters left to keep. When you find purely Chinese directories, you should first add identifiers to them, or temporarily leave them out of the task list.

3. The Chinese characters themselves may contain important classification information

After removing the Chinese text, the directories will contain only numbers. If team members do not know what the numbers represent, subsequent searching may become difficult. It is recommended to export or manually save an "original name - new number" mapping before processing, or record the projects, customers, and material types corresponding to the numbers in another management sheet.

4. Directories currently in use should not be processed directly

If the target folder is being used by other programs, synchronization tools, or collaborating members, renaming may affect existing path references. It is recommended to process during a period when no one is editing and no synchronization tasks are running, and to notify relevant personnel in advance.

5. Important materials should be backed up first

The advantage of batch processing is speed, but once the scope or rule is selected incorrectly, it will also affect many records at the same time. For financial, customer, project delivery, and archival materials, a backup should be created first. You can also copy three to five representative folders for a small-scale test, and expand the scope only after confirming the rules.

6. Frequently asked questions

Question 1: Is this batch deleting folders, or batch renaming?

This article enters "Delete text from folder names", whose goal is to remove specified text from the names and thereby complete batch renaming, not to delete the folder records themselves. However, the delete marker in the list is used to remove a record from the current task, so when operating, you still need to see clearly which page and object you are working with.

Question 2: Can I delete only the two characters "项目"?

If all folders contain the same fixed keyword, you can consider features related to find and replace. However, in this example, the Chinese words include various contents such as "报告", "财务", "客户", and "照片", so directly selecting "All Chinese characters" is more efficient and more consistent with the goal of cleaning up all Chinese text at once.

Question 3: Will the number 001 automatically become 1?

The example result still shows "001", indicating that the new folder name obtained by deleting Chinese characters retains the original leading zeros. However, for important directories with strict coding standards, you should still check them item by item or by sampling after processing and should not skip verification.

Question 4: Why are the results not displayed in the original order?

When the original names start with Chinese characters, File Explorer may sort them according to Chinese; after processing, they become numeric names, and the system will rearrange them according to the new naming rules. As long as the number content and quantity are correct, changes in display position usually do not affect the processing result.

Question 5: What if the names still contain spaces or English letters?

"All Chinese characters" targets Chinese characters. The separate options "All whitespace" and "All English letters" in the interface indicate that different character types have their own rules. If you also need to delete spaces or English letters, you should plan additional processing steps according to the final naming requirements and verify them on a copy first, to avoid a one-time setting that does not match the actual goal.

Question 6: How many folders are appropriate to add at one time?

The screenshot shows ten records, but the actual batch quantity should be determined based on the importance of the materials and your checking ability. For first-time use, it is recommended to start with a small sample; after becoming familiar with the rules, process a larger list. Regardless of the quantity, you should verify the total number of records, paths, and duplicate name risks.

7. Ways to make batch folder renaming more reliable

Efficiency does not mean skipping checks. It is recommended to establish a three-stage workflow of "test - verify - formally execute". First copy a small number of representative directories, including ordinary numbers, leading zeros, long identifiers, and names that may duplicate; then follow the steps in this article to select "All Chinese characters" and run the test; finally compare the results one by one with a conversion table written in advance.

If the test results meet the requirements, add the complete directories. After formal processing is finished, at least check the total number of records, typical identifiers, empty-name risks, and duplicate-name conflicts. For long-term and repeated material organization work, you can also write the naming standards into the team's operating instructions and require unique identifiers to be used when creating new directories, reducing subsequent cleanup costs from the source.

8. Summary

When facing a large number of "Chinese + number" folders, the most direct batch processing approach is not to enter new names one by one, but to uniformly delete all Chinese characters from the names. When using HeSoft Doc Batch Tool , enter "Folder Name" and then "Delete text from folder names" in sequence, add the target directories, select "All Chinese characters" in the processing options, and then complete the save location setting and start processing according to the workflow. This will organize names such as "会议808", "客户202", and "项目001" into "808", "202", and "001".

This method can reduce repeated clicking and manual input, and is especially suitable for archival filing, project delivery, customer data migration, and batch directory standardization. It is recommended to back up important data first, select several folders with different number formats for testing, and after confirming that the Chinese characters are correctly deleted and the numbers and leading zeros remain intact, execute the full batch task.