When managing a large number of files with mixed naming conventions (e.g., 1B_Employee_Records, 2A_Budget_Overview, 10C_Product_Roadmap), manual sorting is both tedious and error-prone. You can simply automatically create A–Z folders based on the first English letter that appears in the file name and sort the files accordingly, achieving efficient organization effortlessly. This method intelligently skips numbers and symbols, accurately identifying the first English letter, and is ideal for organizing financial reports, client materials, photo collections, and other scenarios requiring quick retrieval. Whether for administrative office work, financial management, or personal file organization, this automated sorting approach can save significant time. Below is an introduction to how you can batch move hundreds or thousands of files into folders based on the first English letter appearing in their file names.
1. Use Cases
When you have many mixed-name files containing prefixes like numbers, symbols, etc., but need to classify them by the first letter that appears in the filename, you can automatically create folders named after the first English letter found in each filename and batch-move the files accordingly.
2. Preview of Results
Before processing:
After processing:
3. Steps
Open【 HeSoft Doc Batch Tool 】, select【File Organization】-【Classify Files by File Name】.
【Add Files】Select files to be classified manually.
【Import Files from Folder】Import all files from a folder.
View imported files below.
【Classification Method】Select classify by first English letter.
After processing is complete, click the path behind the save location to view the classified files.
