Batch convert a large number of Microsoft XPS format files to PDF documents

XPS is a document format supported and developed by Microsoft, but many common issues may arise during actual use. Compared to PDF, the advantages of XPS are not as prominent. The first issue is archive management; for long-term storage, PDF is more stable than XPS, and files opened many years later will not experience formatting errors. PDF also supports instant keyword search. Next is printing output; when printing precise design drafts or promotional brochures using XPS, layout misalignment and unclear images often occur, whereas converting to PDF ensures that the print results and layout format match exactly what was seen in the preview, with little discrepancy. Additionally, when sending XPS files to others, recipients without a Windows computer may encounter display errors on mobile devices, while PDF offers strong compatibility, supporting opening on any device without worry about incorrect display. Finally, XPS does not support encryption or editing restrictions, whereas converting to PDF allows setting passwords and performing appropriate edits, offering higher security and usability. So, how can we batch convert XPS files from a Windows system to PDF format to improve our document processing efficiency?

1. Use Cases

When you need to share many XPS files with customers or others externally, although XPS is natively supported by Microsoft, its compatibility is not as strong as PDF, and it cannot share files across different systems and devices. In this case, we can quickly convert XPS documents to PDF format to enhance the professionalism of our files and enable people on different devices to open and view them normally.

2. Effect Preview

Before processing:

After processing:

3. Steps

Open 【 HeSoft Doc Batch Tool 】, select 【More Features】-【XPS to PDF】.

【Add files】 to independently add XPS documents that need to be converted to PDF.

【Import files from folder】 to import all XPS documents in the selected folder.

The imported files can be viewed below.

After processing is complete, click the red path after the save location to view the converted files.