When dealing with document format conversion, we sometimes need to convert XPS files to the more general PDF format. Here are a few useful tools to share with you: HeSoft Doc Batch Tool , 转转大师, the built-in Microsoft Print to PDF feature in Windows, 易转换, Onlineconvertfree, PDF 猫 and others. These tools are simple to operate and each has its own strengths. Let's go over the functional features and specific usage methods of these tools.
XPS, as a fixed-layout electronic document format, has certain limitations in file sharing and dissemination. For example, it requires a specific reader to open and may have compatibility issues across different devices. By using the XPS-to-PDF conversion feature, the complete content of an XPS document, including text, images, and layout, can be transformed into PDF format, allowing it to be opened and viewed smoothly on more devices and platforms. This conversion maintains the original layout effects of the document while improving its universality and convenience for distribution. This article will introduce six tools for converting XPS to PDF format and the key operational points involved.
Effect Preview
Before processing, XPS format:
After processing, PDF format:
I. HeSoft Doc Batch Tool
Advantages:
- Professional batch processing software; users can batch convert many XPS files to PDF documents at once with simple operations.
- Localized processing method eliminates the need for repeated uploading and downloading of files, avoiding excessive time spent on transmission and ensuring the security of file information content.
Disadvantages:
- Requires software installation on the computer.
Operation steps:
1. Open [ HeSoft Doc Batch Tool ], click [More Tools] in the left toolbar, a function menu will appear in the software interface, then click [XPS to PDF].
2. Click [Open File] to add the XPS files that need to be converted to PDF format. Uploading and processing multiple files at once is supported here, with no limit on the number or size of files.
3. Then, set the save location for the converted files and start the file conversion. Once the conversion is complete, the software interface will display as follows.
II. Zhuanzhuan Master
Advantages:
- Online processing tool; it can be used directly by opening the tool's webpage in a browser, without needing to install software that occupies computer memory.
Disadvantages:
- Regular users can only upload and process one XPS file at a time; processing multiple files requires a logged-in member account.
- When processing a large number of files, they need to be uploaded and downloaded, and the repeated transfer process can be time-consuming.
- Long conversion time and low conversion efficiency.
Operation steps:
1. Open the webpage for Zhuanzhuan Master in a browser, select the [XPS to PDF feature], and the webpage will display as follows.
2. Click the blue icon in the center to upload the XPS file that needs to be converted to PDF to the webpage.
3. After the upload is complete, scroll down the webpage to select the conversion pages, then click [Start Conversion].
4. After the tool finishes converting the file, you can click [Preview] to check the conversion effect, and then click [Download] to save the newly generated PDF file locally.
III. The "Microsoft Print to PDF" feature built into Windows
Advantages:
- A built-in feature of the Windows system; Windows users can use it directly without installing software or searching for online web processing tools.
Disadvantages:
- Before use, the Windows system needs to have the "Microsoft Print to PDF" feature installed and enabled.
- Only one file can be converted at a time, which is not suitable for situations requiring processing a large number of files.
Operation steps:
1. Open the XPS file that needs to be converted to PDF on the computer, click [File] to open the menu, and select [Print].
3. A print settings window will then pop up. Select [Microsoft Print to PDF] as the printer.
4. Click the [Print] button, choose a save location, and name the file.
5. Wait for the printing to complete, and you will get the converted PDF file.
IV. Yizhuanhuan
Advantages:
- Web-based online conversion tool that can be opened and used directly in a computer browser, saving more local space compared to installing local processing software.
Disadvantages:
- Only one XPS file can be uploaded and converted at a time; batch processing of a larger number of files is not supported.
- Registration and login are required to use this feature; it cannot be used directly in guest mode, making the operation somewhat cumbersome.
Operation steps:
1. Open the webpage for the [Yizhuanhuan] tool in a browser, select the [XPS to PDF] function, and the webpage will go to the page shown below.
2. Click [Add File], select the XPS file to convert in the pop-up window, click [Open], then follow the system prompts to register and log in to an account.
3. After logging in, the system will start converting the file to PDF format and package it into a zip archive. Click [Download] to save the newly generated PDF file locally.
V. Onlineconvertfree
Advantages:
- Web-based online processing tool; used directly in a browser without occupying local memory.
- Can process multiple files at once, with a maximum limit of 100 MB per file.
Disadvantages:
- To convert files, the original XPS files need to be uploaded to the webpage. After the conversion is complete, the generated PDF files need to be downloaded and saved locally. These operations may be somewhat cumbersome and time-consuming.
Operation steps:
1. Use a browser to go to the webpage for the [Onlineconvertfree] tool. The webpage displays as follows.
2. Click the white icon [Select File] in the center to upload the files to the webpage. Uploading and processing multiple files at once is supported here, with a maximum size of 100 MB per file.
3. After the upload is complete, click [Convert all to] → [Documents] → [PDF], then click [Convert] to start converting the files.
4. Once the file conversion is finished, click [Download] or [Download All in ZIP] to save the PDF files locally.
VI. PDF Cat
Advantages:
- Online processing tool; you can use the web version to convert files, saving the inconvenience of installing software locally.
Disadvantages:
- Only one XPS file can be converted at a time. If you need to process multiple files, installing the desktop software is required.
- Long conversion time and relatively low efficiency.
Operation steps:
1. Open the web page for [PDF Cat] in a browser and select the [XPS to PDF] feature.
2. Click the blue icon in the center [Click or drag files here] to upload the XPS file to this page. Only one file can be uploaded and converted at a time here. After the upload is complete, the webpage will display as follows.
3. Click [Start Conversion] in the lower right corner and wait for the system to convert the uploaded XPS file to a PDF file. You can click [Preview] to check. Once confirmed, click [Download] to save the PDF file locally.
Summary
This article introduced a total of six methods and tools for converting XPS files to PDF files. From the perspective of operational simplicity and efficiency, the first tool has very obvious advantages; besides its simple and basic operation steps, it can batch process a large number of files at once and has a fast conversion speed. The third method uses the built-in print-to-PDF function in the Windows system, which requires no software installation and is simple to operate, but can only process a single file.
Tools II, IV, V, and VI are all web-based tools that can convert XPS files to PDF online. They have the advantage of requiring no local installation and allowing direct online conversion of files, but they have some shortcomings regarding the number of files processed, transmission efficiency, and conversion efficiency, making them more suitable for situations where only a small number of files need to be processed.