When dealing with complex Excel workbooks in enterprises, we often need to update keywords in tables. For example, when brand content needs to change product names in Xls and Xlsx files, or when old file content updates and modifies terms, it is not obvious to replace only text and numbers. We need to confirm each modification to ensure its accuracy. If it is a waste of time to manually highlight these changed keywords after replacing hundreds of cells, is there a way to batch replace the keywords that need to be changed in Excel cells and highlight which text has been replaced?
This article aims at this problem and introduces a practical technique for everyone. While updating Excel content in batches, it can also add eye-catching marks to the keywords at the modification, which is convenient for subsequent checking and review, so that we can maintain the accuracy of data and significantly improve the inspection efficiency.
When do I want to bulk replace Excel text before highlighting?
Avisual marker
when an enterprise or organization conducts data proofreading, in order to allow reviewers to quickly confirm the modification position after replacing the wrong content or old version words in batches, the staff will highlight the replaced cells to visually display the modification traces, avoid omissions, and improve the efficiency of repeated inspection.
Text Change Tracking
when the company handles Excel tables in different regions or departments, the naming is basically inconsistent. After batch replacement, if only the content is modified without obvious marks, it is very easy to cause team confusion. Therefore, by highlighting the modified cells, the reviewers can see the changes in the first place.
Document Revision Review
there are a large number of customers, product specifications or inventory Excel files in the marketing and sales departments. After updating and replacing the contents of these files, the name and customer status change. At this time, the changed cells are marked as highlighted to facilitate the second verification of the responsible personnel.
Batch replace Excel cell keywords after highlighting effect preview
before treatment:
after treatment:
Highlight Xls, Xlsx in the replaced text operation steps
1. Open 【 HeSoft Doc Batch Tool ], select [Find and Replace Keywords in Excel] in [Excel Tools]].
2. Select a method in [Add File] or [Import File from Folder] to add Excel that needs to replace text, or drag the file directly below, and then click Next.
3. Enter the option setting interface, check the cell text in the processing range, and then select the method and type below according to the requirements.
4. Select [Accurate Text Search] as the search method, enter the text or number to be modified below the keyword list, and enter the replaced keyword in the replaced keyword list. Then open the Highlight the replaced content button. Finally click Next again. Click Browse to select a location to save the new file.
5. After waiting for the processing to end, click the path to open the file to view the replacement keyword and highlight the successful Excel file.
