When arranging or unifying Word documents professionally, we often need to determine the direct relationship between section breaks and page breaks to standardize their use and make the documents clear and stable. Sometimes documents may contain a large number of section breaks for controlling direction, headers and footers due to collaborative editing or template integration. Such symbols will bring the risk of format disorder when the page is unified. We can quickly convert these logically complex section breaks into a single pagination symbol by finding replacements, thus simplifying the structure of the document and keeping the page format consistent. So when we deal with documents, enterprise templates or change the standard of papers before finalization, how should we replace the page breaks with section breaks in batches, which can effectively avoid typesetting problems caused by improper section break settings?
Here, I 'd like to introduce you to the five simplest tips to help us control the page structure of Word more freely, make document typesetting more professional and unified, and greatly improve work efficiency and document quality.
Preview of the effect of replacing section breaks with page breaks in Doc and Docx documents
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch replace section breaks in Word
recommended Index:★★★★★
Advantages:
- the operation interface is intuitive, simple and easy to understand, the processing effect is very stable, Xiaobai can also get started quickly, and can process hundreds of thousands of files in batches.
- All files are processed in the local computer, will not involve any upload nature, protect the user's privacy security.
Disadvantages:
- only the installation tool can be operated in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Find and Replace Keywords in Word]].
2. Select a method to add Word files that need to replace section breaks in [Add Files] or [Import Files from Folders]. It also supports dragging files directly into the addition, and then click Next.
3. Enter the setting option interface, select to find the text accurately, then click the variable (specifically in the next figure) in the keyword list to find the variable of the section break, click copy and paste to the bottom, also find the variable of the page break in the variable, click copy and paste to the bottom of the replaced keyword list. Finally, click Next, click Browse and select the location to save the new file.
4. After clicking the variable to enter, find the variable names of section breaks and page breaks, and click the red name to copy.
5. After waiting for the completion, click the open folder of the red path, and then open the Word file to see that all section breaks have been successfully replaced with page breaks.
Method 2: Use Word's built-in find and replace to replace section breaks with page breaks using wildcards
recommended Index:★★★☆ ☆
advantages:
- there is no need to install any plug-ins or software.
- The operation is relatively simple and intuitive, and the entire document can be processed at once.
Disadvantages:
- need to accurately grasp the special format code.
- You may have to readjust the format after the replacement.
Operation steps:
1. Open the Word document to be processed and press Ctrl H to open the find and replace window.
2. Position the cursor in the Find Content box and click More-Special Format-Section Breold in the lower left corner. The ^ B code appears in the Find box.
3. Position the cursor in the Replace with box, click Special Format again, and select page break. The ^ m code appears in the Replace box.
4. Finally, click Replace All.
Method 3: Replace Doc and Docx section breaks with Show/Hide Edit Marks
recommended Index:★★★☆ ☆
advantages:
- visual operation, security is relatively high.
- It can be checked item by item and selectively replaced, and can handle more complex documents.
Disadvantages:
- manual operation is required and is not suitable for long documents.
- The efficiency is relatively low.
Operation steps:
1. Open the Word file and click Start-Paragraph-Show Hidden Edit Marks to display all hidden formats.
2. Press Ctrl F to find the function and enter ^ B to locate the section break in the search box.
3. Then manually select and press Delete to delete.
4. Then press Ctrl Enter to insert a page break at the position where paging is required, and repeat the operation until it is finished.
Method Four: Batch convert Word section breaks to page breaks with VBA macro code
recommended Index:★★☆ ☆ ☆
advantages:
- it can realize one-key batch processing, and the processing speed is extremely fast.
- Code can be saved for reuse.
Disadvantages:
- the cost of learning is high and requires basic programming knowledge.
- To start the macro function to use, there is a file security risk.
Operation steps:
1. Open the Word file and press Alt F11 to open the VBA editor.
2. Click Insert-Module.
3. Then enter the following code in the code window:
4. Finally, press F5 to run the macro.
Method 5: Use the navigation window to assist in finding section breaks and replacing them with page breaks.
Recommended Index:★★☆ ☆ ☆
advantages:
- the operation can be controlled to avoid misoperation.
- Suitable for small white, beginners to use.
Disadvantages:
- the steps are complex and need to be processed sequentially.
- Efficiency is not as high as batch replacement.
Operation steps:
1. Press Ctrl F to open the navigation window, enter ^ B in the search box, and then all found section breaks will be displayed in the navigation window.
2. Find the section break that needs to be converted, delete it first, and then press Ctrl Enter at the corresponding position to insert the page break.
3. Close the navigation window after processing.