When we delete the extra spaces in the Word document, it is easy to delete all the spaces together, which will cause the spaces between English, pinyin and professional terms to be removed, affecting reading. Here's how to batch clear all consecutive extra spaces in a document and keep only one space. It can also process hundreds of Word files with one click, saving time and effort. If necessary, learn quickly!
Which cases must keep a space can't all delete
1. When there are English, pinyin and professional terms in the document, if all spaces are deleted, these words or phrases will be linked together. For example, data analysis will become dataanalysis, which will greatly affect reading. All English, Pinyin and professional terms must be separated by spaces.
2. In professional and standardized document typesetting, there must be spaces between English words and Chinese characters and Chinese punctuation. For example, we use Word documents to write reports. The correct typesetting should be that we use Word documents to write reports. Spaces should be kept before and after Word.
3. In international standards, a space must be added between the number and the unit of measurement, such as 10kg. A space must also be reserved after English punctuation, such as Hello, how are you? There should also be a space between the English month and the number in the date, such as January 5, 2025.
Word Remove Extra Spaces Only Keep One Space Effect Preview
before treatment:
after treatment:
Batch delete Word continuous spaces and keep a space operation steps
1, open. HeSoft Doc Batch Tool Select Word Tools → Remove Blanks in Word.
2. Add files or import files from folders to add all Word documents that need to remove spaces. You can also drag and drop individual files or folders directly here.
3. Choose to delete multiple spaces that appear in succession and keep only one. If you don't need to keep spaces, you can also choose to delete all spaces next to them. You can choose here according to your actual needs.
4. After the processing is completed, directly click the save location to view. All the extra spaces in the document are cleared, and there is a space between words to ensure that the document is beautifully typeset and easy to read.
