Tables in Word documents do not have functions such as sorting, calculation, and statistics. Therefore, if we need to perform various processing on the data in the table, we must convert it to Excel. There are three methods to batch convert Word tables to Excel without deformation: HeSoft Doc Batch Tool , online document conversion tools, and VBA macros for automatic copying and pasting. The specific steps for each method are detailed below.
In Which Cases Should Word Tables Be Converted to Excel
1. When colleagues or supervisors send files in .docx format and we need to filter, calculate, sum, etc., the data within the document. Word documents do not have this capability, so conversion to Excel is necessary.
2. Registration forms, information collection forms, and other tables we receive are all in Word document format. These tables contain information such as names, phone numbers, and departments. We need to sort, deduplicate, or summarize this information, and converting to Excel allows for quick processing.
3. Many company materials are in .docx Word document format and need to be converted to Excel for unified management.
In summary, whenever we need to perform various operations on the data within tables, since Word tables lack statistical calculation functions, conversion to Excel tables is necessary. Excel has powerful data calculation, analysis, and organization capabilities. When we have a large number of Word documents to convert to Excel, we need to learn how to perform batch conversion to rapidly improve work efficiency.
Preview of Word Table to Excel Table Conversion
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After processing:
Method 1: Using HeSoft Doc Batch Tool to Batch Convert Word to Excel
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Advantages: The operation steps are very simple; just select Word to Excel, add files, and it will automatically complete the conversion. The conversion speed is fast, results are good, tables are not easily deformed, and it supports one-click batch conversion of hundreds of files.
Disadvantages: Requires installation on a computer.
Operation steps:
1. Open ă HeSoft Doc Batch Tool ă, select ăWord Toolsă-ăWord to Excelă.
2. Add all the Word documents that need to be converted.
3. After conversion is complete, click the save location to view; all .docx documents have become .xlsx format.
Method 2: Using Online Converter Web Tool
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Advantages: No download or installation required; as long as you have internet access, you can open a browser, search for this tool, and use it directly. The operation is simple and direct: upload the file, select conversion to .xlsx format, and after completion, download it locally.
Disadvantages: Requires uploading files to a third-party server, which may pose security risks.
Operation steps:
Open the ăOnline converteră web tool, select ăDocument converteră-ăConvert to XLSXă. Upload the Word document, wait for the conversion to finish, and finally download the .xlsx file to your computer.
Method 3: Using VBA Macro to Automatically Copy Word Tables and Paste into Excel
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Advantages: No need for other tools; uses Office's built-in macro functionality, which can also be used offline. Moreover, the VBA macro automatically copies tables and pastes them into Excel, preserving the original appearance of the table to the greatest extent without damaging layout and formatting.
Disadvantages: The operation is relatively difficult, requires finding usable code, and is not very beginner-friendly.
Operation steps:
1. Place all the Word documents to be converted into the same folder, then create a new blank Excel file.
2. Open the new Excel file, press ăAlt+F11ă to open the VBA editor, click ăInsertă-ăModuleă, paste the code in, and change the file path to the path where the Word documents are stored.
3. Press F5 to run it; it will automatically copy the Word tables into Excel. Finally, save it as .xlsx.
