In the daily work scene, it is often necessary to merge multiple Word documents. How can we quickly merge Word documents in batches? It may usually be a report written in chapters or sections, a multi-person collaborative document, or information collected from different sources, such as a summary of work submitted by various departments of the enterprise, or several versions of the draft, which need to be combined into a complete report or information for final review. It takes too much time and energy to manually open Word files, copy and paste them. The number of files is small and can be completed manually. When the number is large or the typesetting is very complicated, mistakes may be made if you do not pay attention to the paste.
This article teaches you the simplest five ways to merge Doc and Docx files, from Word's own functions to practical small tools, to ensure that you can easily learn in a few minutes, and can operate after reading, thus greatly improving the work efficiency. Come and try it with me!
When do you want to combine a large number of Word files into one document?
Scattered information is difficult to view
During work and study, many Word files are often kept separately, with daily records, one document for each chapter, and some contents written by different people. It is very troublesome to open and view more files. It is necessary to open files one by one and switch windows back and forth. There is also the risk of missing them. In order to view and read them completely at one time, we merge a large number of Word into one document, and it will be more convenient to read them together.
Convenient and unified typesetting
When submitting reports, materials and other documents, if the contents are scattered in many documents, most of the time should be to merge multiple scattered documents into one document, otherwise direct submission cannot be achieved; The same is true when printing. The separate printing of multiple files is cumbersome, and the sequence is prone to errors. Merging a large number of Word into one document can ensure the correct sequence of contents and reduce repeated operations.
Print whole file
The fonts and title styles of multiple Word files are different, and the files need to be opened and adjusted one by one when modified, which is also prone to inconsistency. However, after merging into one document, all the contents can be applied only by adjusting the style once, which can not only save time, but also make the document look more neat and professional.
Preview of the effect of batch merging of Word files into a single Word file
Before treatment:
After treatment:
Method 1: Use HeSoft Doc Batch Tool Word-speak folders merged into a single file
Recommended Index:★★★★★
Advantages:
- It supports hundreds or thousands of Word to merge at the same time, and can also merge all Word in multiple folders into a single file, which can better deal with format compatibility, page settings, style conflicts and other issues, and also comes with batch conversion, encryption and other functions.
- All files are processed locally and do not require any form of uploading files to protect the privacy of users.
Disadvantages:
- Only software can be installed to operate in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word tool]-[merge multiple Word folders into multiple files]].
2. Click [Add Folder] to import the folder with scattered Word that needs to be merged. You can also drag the file directly below to add it, and then click Next.
3. Enter the setting options interface. [Sorting Method] You can choose to sort from top to bottom or from bottom to top. [Processing Method of Style with the Same Name after Merging] You can choose to keep the style before merging each file, or you can merge Word with multiple styles and only keep the style in the first file. Finally, click Next again, then click Browse to select the location to save the new file.
4. After waiting for the processing to end, click the red path to open the folder to view the merged Word file.
Method 2: Use Word to insert files to merge multiple documents into one file
Recommended Index:★★★★☆
Advantages:
- Microsoft official functions of Word, do not need to install any additional software and plug-ins can be used, as long as there is Word on the computer can be processed immediately, 0 cost to solve the problem.
- When inserting files, you can manually select the insertion order of documents, and you can also preview and adjust them during the merging process, which is very suitable for scenes that need to be listed in the order of time and chapters.
Disadvantages:
- Although it supports inserting files multiple times, only dozens of files can be selected at one time. If there are hundreds of Word files, it needs to be operated multiple times, which is complicated and inefficient.
- The page settings, styles, fonts, and other formats of different documents may be inconsistent. After merging, format confusion is likely to occur, and a lot of time is required to manually adjust the format.
Operation steps:
1. Open Office Word and press Ctrl N to create a new blank document.
2. Click the text in Insert-Object-File, and hold down Ctrl to select all files to be merged.
3. Finally, click Insert to wait for automatic merging, and finally save.
Method 3: Use copy and paste to merge Word files
Recommended Index:★★★☆ ☆
Advantages:
- The ability to precisely control the insertion position and sequence of each chapter, complete manual control.
- Changes can be seen when pasting, and adjustments can be made immediately if there are problems.
Disadvantages:
- When there are many files, you need to switch windows frequently, which is cumbersome and time-consuming, and prone to fatigue and errors.
- The format of different documents is not uniform and needs to be manually adjusted repeatedly.
Operation steps:
1. Open each Word file in the order of merging. After entering, press Ctrl A to select all files and Ctrl C to copy.
2. Create a new main document, Ctrl V paste all the contents, and press Ctrl Enter to insert page breaks between each document.
3. Finally, repeat this operation process and adjust the format to save.
Method 4: Use online tools to batch merge Doc and Docx
Recommended Index:★★★★☆
Advantages:
- Only requires a network connection and a modern browser, which can be used immediately on any computer, especially suitable for operation on public computers, temporary computers or devices that cannot install software.
- Usually there are only three steps: uploading files, adjusting the order, and merging. The interface design is simple and intuitive, without any technical threshold, and the problem can still be solved quickly in emergency situations.
Disadvantages:
- Word files should be uploaded to the server. If the files contain sensitive information or personal privacy, they may be saved by the server and have the risk of sensitive information leakage.
- Free online tools can only handle simple document merging. If the format is more complex, the font is special or there are more pictures, the processing effect may be very poor, and the file size and quantity have strict restrictions.
Operation steps:
1. Open the ASPOSE Online Merge Word function and upload the merged Word.
2. Drag and drop to adjust the order and click Merge.
3, the final preservation is completed.
Method 5: Batch merge Doc\Docx files using the Windows .bat batch command
Recommended Index:★★★☆ ☆
Advantages:
- Command line merge can be done almost instantaneously, processing speed is very fast, suitable for a large number of files.
- The Windows system comes with its own functions, which can be used all the time after being set once.
Disadvantages:
- Need to understand the basic command line knowledge, not very friendly to the novice.
- Binary merge only preserves content, all formatting is lost.
Operation steps:
1. Put all Word files into the same folder, create a new text file, and enter: copy *.docx and merge them into one .docx file
2. Save it as a bat file, select ANSI for encoding, and double-click to run the batch file.
3. Finally, open the generated merged file with Word.