The safety of PPT slides in our work is often our biggest problem. For example, we send product introductions of multiple partners to different guests, which involve some information of internal data, or it may contain contents that are not disclosed. Before each transmission, we are worried about being opened for viewing or modification by irrelevant personnel. So how should we add the opening password to a large number of PowerPoint files, so that each PPT slide file has a safe environment, today we will study some practical document management skills, and I will operate it together!
Why do you want to give multiple PPT batch add a unified password?
when we have many slides to distribute or restrict access to them, bulk encryption ensures that every file is protected when it leaves our computer. For example, legal staff have to encrypt PPT attachments to more than a dozen contracts, and HR has to set permissions for training materials for hundreds of employees. If they are operated manually one by one, it will not only waste time but also cause some slides to be added, while some slides are not added, which may lead to omissions. In short, adding an opening password to PPT can ensure the confidentiality of sensitive information in transmission and storage.
PPT file add open password effect preview
before treatment:
after treatment:
method one: use HeSoft Doc Batch Tool PPT batch add open password
recommended Index:★★★★★
Advantages:
the interface is simple and intuitive, and the operation of small white can be started. It can add open passwords to hundreds of PPT files in batches at the same time. It supports adding open passwords or read-only passwords. The most important thing is that all files are processed locally, without the nature of uploading files, thus protecting the privacy and security of our files.
Disadvantages:
can only be installed in the computer operation use.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PowerPoint Tools]-[Add Password Protection PowerPoint]].
2. Select a method in [Add File] or [Import File from Folder] to add PPT to be encrypted, or import the file directly as shown below, and then click Next.
3. Enter the option setting interface, we open the [File Open Password] button, then enter the PPT password to be set uniformly below, and finally click Next. Then click Browse and select a location to save the new file.
4. After waiting for the processing to end, click the red path to open the folder to view the PPT file with the password added successfully.
Method 2: Use PowerPoint built-in set password function to PPT file add password
recommended Index:★★★☆ ☆
advantages:
the software or all steps are free, no additional software is required, the operation is simple and mobile, and Xiao Bai can easily get started. After adding a password, it is integrated with the file, is not easy to separate, and supports password settings of different strengths.
Disadvantages:
once the password is forgotten, it is difficult to recover, and the encrypted I strength is limited. Professional tools may crack it, unable to control the read-only inside the file and restrict editing rights. Compatibility problems may occur between different Office versions.
Operation steps:
1. Open the PPT file and click on the File menu-Information-Protect Presentation-Encrypt with Password.
2. Then enter the password to be encrypted, click OK twice, and then save the file to make it effective.
3. Opening the file again requires the password you just entered. If there are more files, you can repeat the above steps.
Method 3: Use manual save as method to PPT and PPTX files to set open passwords
recommended Index:★★★☆ ☆
advantages:
the operation is fully visual, there is no technical risk, you can set a unique password for each file, the flexibility is relatively high.
Disadvantages:
it requires repeated labor, which is prone to fatigue and errors. If there are dozens or hundreds of files, adding a password may cause many steps to go wrong.
Operation steps:
1. Open a PPT file with a PowerPoint and click File-Save As-Browse.
2. Select Tools in the Save window, and then select General Options.
3. Enter the password in the pop-up window, confirm the password again after confirmation, and finally save the file even if it is completed.
