Batch replacement of text content in Word documents is a high-frequency demand in the office. In the face of dozens of Word documents that need batch replacement of text, there is no need to open one by one to find and replace. This article teaches you a practical skill, a key batch to replace dozens of Word documents in the text, simple operation, only 3 steps can be completed. Easily solve the problem of low efficiency and easy omission in batch modification, and greatly improve work efficiency.
Dozens of Word batch replacement text content usage scenarios
1. Modify the information in the template document uniformly
the company's notice, contract, plan and other document templates need to replace the information inside. For example, if the company name changes, or the company's address migrates, or if the contact's phone number or email address changes, the information in the document should be replaced with the latest one in batches to avoid modification one by one.
2. Batch modification of information in notification documents
for documents such as meeting notices and invitations to be sent to customers, if the meeting address or meeting time changes, the key information such as address and time in all documents must be modified.
3. Batch modification of typos or terms
in the same series of documents, if there is the same typo or a professional term is wrong, all documents must be modified at one time by batch replacement. If you check one by one manually, it is not only inefficient, but also prone to errors and omissions.
In short, the above scenarios all involve the same pain point, that is, when we have dozens or hundreds of Word documents to replace the text in them, manual processing is time-consuming and laborious, and it is easy to miss one or two files. The method described below can easily solve this problem, replacing the text content in all documents at one time to meet the needs of daily office batch modification of text.
Word document keyword replacement effect preview
before treatment:
after treatment:
Batch replace Word text operation steps
1, open 「 HeSoft Doc Batch Tool "Word tool"-"find and replace keywords in Word 」.
2. Add all the Word documents to be processed. There is no limit on the number of files here. It is no problem to add hundreds or even thousands of files at one time.
3. Select "Find Text Precisely", fill in "Corporate Data Security Policy" under the left search, and fill in "Data Security Guidelines" under the right replacement, indicating that the words on the left are replaced with the words on the right.
If there are multiple keywords to replace in the same document, you can press "Enter" and fill in the words to be replaced in the next line.
4. All documents are processed at one time. Click "Save Location" directly to view them. All of them have been replaced.
