When a large number of PDF documents need to extract text content, copy and paste one by one is not only inefficient, but also error-prone. This article describes how to use office software to quickly complete batch conversion operations around the common office requirement of "PDF batch conversion to TXT plain text files. Through the actual interface process, you can understand which scenarios are suitable for use, what results will be obtained before and after the conversion, how to add files and enter the processing flow, and what issues need to be paid attention to during use. For users who need to organize data, archive text, do content retrieval or subsequent secondary editing, this batch processing method can significantly reduce duplication of work and improve document processing efficiency.
Applicable Scenarios
PDF to TXT plain text, suitable for the following common office scenarios:
- extract the text content of contracts, reports and specifications in bulk for archiving and retrieval;
- after converting PDF content into txt text, it can be used for secondary editing, keyword analysis or import into other systems;
- when sorting out learning materials, e-books and document collections, quickly obtain the plain text version;
- when you need to deal with multiple PDF files, avoid the repeated work of opening, copying, and saving one by one.
If your requirement is not to process only one document, but to process dozens or hundreds of PDFs at the same time, then use office software. PDF batch conversion TXT it will save more time than manual operation.
Effect Preview
before treatment
before processing, the file is in standard PDF document format. As you can see in the screenshot, under the "PDF Tools" category, the software provides a number of PDF-related batch processing capabilities, including PDF to TXT function.
After entering the specific function page, the imported PDF records will be displayed in the file list, including name, path, extension, creation time, modification time and other information, which is convenient for users to check the pending files.
After treatment
once processing is complete, the original PDF will be converted to a TXT plain text file. The results obtained in this way are more suitable for text viewing, copying, searching, sorting and subsequent processing. For office users who need to archive content or do bulk text processing, the TXT format is usually lighter and easier to stream.
Operation steps
step 1: Enter the "PDF to TXT" function
as you can see from the first screenshot, in HeSoft Doc Batch Tool In the left navigation, the currently selected PDF Tools. The right-hand ribbon lists a variety of PDF processing capabilities, of which item 15 is PDF to TXT.
The purpose of this step is to find the correct batch conversion entry first and avoid entering other similar functions, such as PDF to Word, PDF to PowerPoint, PDF to Excel, etc.
Expected result: The processing page for PDF to TXT was successfully opened.
Step 2: Add PDF files that need to be converted
as can be seen from the second screenshot, after entering the function page, the page title is clearly displayed PDF to TXT. The current process is divided into 3 phases:
- select records to process
- set Save Location
- start processing
in step 1, the top right of the page can be seen add File and import files from a folder two buttons.
- If you only need to process a small number of PDFs, you can click add File, manually select multiple PDFs;
- if your PDFs are saved in the same directory, it is more suitable to click import files from a folder, one-time batch import.
The list in the screenshot has imported multiple PDF files, and the table shows information such as serial number, name, path, extension, etc., indicating that the software supports centralized management of multiple files to be processed and then unified conversion.
The purpose of this step is to add all PDF files that need to be converted to TXT to the task list at one time to prepare for subsequent batch processing.
Expected result: After the import is completed, all PDF records to be converted can be seen in the file list. If there are files added by mistake, they can also be removed by deleting them on the right side of the list. If you want to re-select, you can also use empty button.
Step 3: Check the file list and go to the next step
after the file is imported, it is recommended to check the following:
- whether the file name is correct;
- whether the file path is the target file;
- whether the extension is pdf;
- whether there are records that do not need to be processed.
If there are more files, you can also combine filtration and sort function to quickly view the current import record.
After confirming that it is correct, click at the bottom of the page. Next step button to enter the save location setting link.
The purpose of this step is to complete the task confirmation before the formal conversion, so as to avoid the error files entering the batch processing process.
Expected Result: The process goes from Select Records to Process to Set Save Location ".
Step 4: Set the save location and start processing
according to the page flow prompt, the next stage is set Save Location after entering again. Start processing. Although the screenshot does not expand the complete content of these two pages, it can be reasonably judged from the current interface process that the user needs to select the output location of the TXT file first, and then start the batch conversion task.
The purpose of this step is to determine where the converted TXT plain text file is saved for subsequent search and use.
Expected result: The software performs batch conversion according to the imported PDF list and outputs the corresponding TXT file.
Frequently Asked Questions or Precautions
1. What form will the content be after PDF to TXT?
TXT is a plain text format, which is suitable for saving text content, but does not retain the original complex typesetting, mixed picture and text effect and page style of PDF. Therefore, if your goal is to "extract text", TXT is suitable; if you are more concerned with layout reduction, you should consider other formats as needed.
2. Why is batch processing recommended instead of converting one by one?
For a small number of files, manual processing is acceptable. However, once the number of files increases, opening PDFs one by one and exporting them one by one will bring a lot of repetitive work. Using office software batch convert PDF to TXT, can be unified import, unified setting, unified processing, more suitable for real office environment.
3. When importing files, select "Add files" or "Import files from folders"?
If the source of the file is scattered, select add File more flexible; if multiple PDFs are in the same directory, select import files from a folder more efficient. For batch tasks, the latter is usually more time-saving.
4. What to check before starting processing?
It is recommended to focus on three items: whether the files to be processed are complete, whether irrelevant files are mixed, and whether the storage location is convenient for subsequent search. This can reduce repeated rework.
Summary
for office scenarios that require bulk extraction of PDF text content, convert PDF to TXT Plain Text File it is a very practical ability. By HeSoft Doc Batch Tool , you can quickly find the "PDF to TXT" function from the "PDF tool", import files in batch, check records, set the saving location, and complete the conversion in a unified way, obviously reducing repeated operations.
If you often have to deal with contracts, materials, reports, e-books or archived documents, it is recommended to use this batch process directly to standardize the original scattered and time-consuming PDF to TXT work. The value of office software in improving efficiency can usually be felt more quickly by first entering a batch of documents and then expanding the processing scope according to the actual number of documents.