This article describes how to use the Word batch find and replace function in office software to process keywords in multiple docx documents at one time through regular expression wildcard formulas. In the example, there are six Word files, which contain different forms of text such as BOT, ELA, and 60 before processing. After processing, target content such as A and B can be replaced according to rules. The article will explain the complete process from selecting tools, importing files, setting formulas to fuzzy text search to starting processing in combination with screenshots of the interface, which is suitable for batch revision scenarios such as contracts, reports, course materials, English documents, etc.
When only one or two words need to be replaced in a document, the manual operation will be very inefficient if dozens or hundreds of docx or doc documents are processed at the same time, and the content to be replaced is not fixed words. The problem to be solved in this paper is: how to use regular expression wildcard formula, batch replace many keywords in Word documents, and reduce the repeated work of opening, finding, replacing and saving.
below HeSoft Doc Batch Tool Take for example. The software is located in the office document batch processing, suitable for processing Word, Excel, PDF and other documents in the repeated tasks. and.
Application scenario: Which Word batch replacement tasks are suitable for regular expressions
and. For example, there are many trilogy abbreviations in documents, such as BOT and ELA, which may also appear in titles, text, lists and parentheses. Another example is that there are a large number of numbers in documents, such as 60, 2, 5, etc., which need to be replaced, hidden or converted into designated characters. If you enter keywords one by one, it is not only easy to miss, but also difficult to cover all variants.
Common application scenarios: The number, amount, and page code in the batch processing docx report include the number, amount, and page code in the batch processing docx report; Replace the item code according to the contract, notice, and description. Pass the regular expression ".
Effect Preview: There are different keywords in multiple docx files before processing
the example to be processed is six Word documents named 1.docx through 6.docx. In actual work, the number can be more.
open one of the documents and you can see that the text contains many things that need to be replaced. For example, BOT in the title, ELA in the main text, and number 60, etc. These contents are distributed in different sections. If each document is replaced by hand, the time consumption will increase rapidly with the number of documents.
Effect Preview: After processing, complete batch replacement according to formula rules
after the treatment is completed,. In the example, the content conforming to the digital rule is replaced by B. It can be seen that the matching contents in the title, text, parenthesis and list description have all changed, indicating that batch replacement is not only dealing with a certain position, but also scanning the contents of Word documents according to rules.
Operation steps: use formula fuzziness to search for text batch replacement Word content
step bystep: enter Word tool and select search replacement function
open HeSoft Doc Batch Tool After that, select "Word Tools" on the left side ". Add watermarks, convert formats, delete pictures, etc. I'm happy, I'm happy.
the purpose of this step is to enter the process of dealing with key word substitutions in Word. After entering, the software will guide the user through the file selection, processing options, storage location and start processing step by step.
Step 2: Add Word Files to Be Processed
after entering the function page, the first is "select the record to be processed". and. If the number of files is small, you can use "add files"; If the files are all concentrated in the same folder, it is more convenient to use "import files from the folder.
6 docx files have been introduced into the intercept, and the list will display the serial number, name, path, extension, creation time and modification time. After confirming that the files in the list are correct, click "Next Step" at the bottom ". If a file is added by mistake, it can be removed by deleting the icon in the operation column to avoid processing the document that does not need to be modified.
Step 3: Set regular expression search rules and replacement content
.On the "Set Processing Options" page, look up the formula to select "Use formula fuzziness to look up text". This step is very critical, because the general precision to find a suitable replacement word, Lin.
i'm going. In the example, the rule for the first line search is [A-Z]{3}, replaced by A, which indicates matching 3 consecutive large English letters. The rule for the second line search is \d, replaced by B, which indicates matching continuous numbers. The two-side list corresponds by row, the first row rule corresponds to the first row replacement value, and the second row rule corresponds to the second row replacement value.
The important region is divided into upper and lower case, if. In the example, the main treatment is the capital letter, so the matching range can be clearly expressed by using [A-Z]{3}. After the setting is completed, click "Next Step" and continue to set the save position and start processing.
Common problems and concerns
1. Regular expression should be tested first. Regular rules have a strong ability to match, and if the formula is written too broadly, it may be able to replace what should not be replaced. For example, \d matches all consecutive numbers, and the main number, page number, year, and school time numbers may all be hit. For this reason, it is suggested to test the effect with a small number of copies first.
2. Deal with the original document. Batch replacement will affect multiple Word documents at once. Although the efficiency is high, it also means that the error setting will be amplified quickly. It is suggested to copy the original docx and doc files to the backup folder, and then batch the copies.
3.. If the replacement list is empty or the number of rows is inconsistent, it may result in a result that is not as expected. Check line by line when filling in.
4. Don't confuse regular expressions with ordinary text. After selecting "Use formula fuzziness to find text", the input content will be understood according to the formula rules. If it is only a replacement for common words, you can use precise search text; if you need to match a class of content, then use formula fuzzy search.
Summary
use HeSoft Doc Batch Tool Word key word search for replacement function, Lin. For docx, docand other office documents, only the content should be regular. It is suggested that the documents should be arranged and the original documents should be prepared before actual use, and then the process of "selecting tools-importing documents-setting formula rules-setting storage location-starting processing" should be followed. This can not only improve the efficiency, but also reduce the risk of misreplacement.