when there are a large number of Word documents in hand that need to be submitted, filed or sent to customers, it will be very time-consuming to open and save as PDF one by one. This article HeSoft Doc Batch Tool For example, demonstrate how to batch convert multiple Word files such as docx and doc to PDF, and explain the key steps before and after processing, adding files, confirming the list, setting the save location and starting processing, to help you reduce repeated operations.
In daily office work, we often encounter the situation of "many Word documents have to be converted into PDF", such as contract finalization, report submission, data archiving, external sending documents, etc. If you open Word documents one by one and export PDF, it is not only time-consuming, but also easy to leak files. Using the batch processing function in office software, you can convert multiple Word documents such as docx and doc into PDF at one time, significantly reducing duplication of work.
Applicable Scenarios
this article is suitable for users who need to convert Word files into PDF in batches, especially for scenes with a large number of files, file names that need to maintain correspondence, and hope to output PDF format in a unified way. For example, if a folder contains 1.docx, 2.docx, 3.docx, and 4.docx, you need to generate the corresponding 1.pdf, 2.pdf, 3.pdf, and 4.pdf at one time.
The software used in this tutorial is shown in the screenshot" HeSoft Doc Batch Tool ". Its positioning is a batch processing tool for office documents, suitable for processing common office document tasks such as Word, Excel, PDF, etc.
Effect Preview: Pre and Post
before processing, there are multiple Word documents in the folder, and the example contains 4 docx files:
after processing, each Word file will generate a corresponding PDF file, and the file name will remain corresponding, which is convenient for checking and filing:
Operation Steps
:Step 1: Enter Word tool and select "Word Convert to PDF"
open HeSoft Doc Batch Tool and select Word Tools in the left function bar ". Find "16. Convert Word to PDF" in the function list on the right. This function describes converting Word files into PDF format in batches. Click this function to enter the processing page.
the purpose of this step is to select the batch processing task first. After the correct selection, the software will enter the special process of Word to PDF.
Step 2: Add the need to convert the Word file
after entering the "Word to PDF" page, you can click "Add Files" at the top to select the Word documents to be converted one by one. If the files are concentrated in the same folder, you can also use "Import Files from Folder".
after the addition is complete, information such as the serial number, name, path, extension, creation time, and modification time is displayed in the list. In the example, four records have been added with a docx extension, indicating that the file to be processed has been successfully imported.
Step Three: Check the file list and go to the next step
before starting the conversion, we recommend that you check the file names and paths in the list to make sure that no wrong files have been added. If a file does not need to be processed, it can be removed using the delete operation on the right side of the list. The interface also provides "filter" "sort" and other entry, easy to quickly organize records when there are many files.
After confirming that it is correct, click "Next" at the bottom ". The expected result of this step is to enter the subsequent processing setup flow.
Step 4: According to the process set processing options and save location
the complete process is displayed at the top of the interface: select the records to be processed, set processing options, set the save location, and start processing. After entering the subsequent steps, follow the software prompts to complete the processing options and save location settings. It is recommended to choose an easy-to-find output folder to facilitate the unified inspection of PDF files after the conversion is completed.
Step 5: Start the batch conversion and check the results
after the setup is complete, proceed to the Start Processing phase to perform the conversion. After the processing is completed, the save directory is opened to check whether the corresponding PDF file has been generated. In the example, 1.docx, 2.docx, 3.docx, and 4.docx are converted to 1.pdf, 2.pdf, 3.pdf, and 4.pdf, respectively.
Frequently Asked Questions and Precautions
1. Can both doc and docx be processed as Word files? Judging from the function name, the tool is oriented to Word file conversion PDF. In actual use, the docx or doc files that need to be processed can be added to the list, and the software recognition result shall prevail.
2. Do you need to open Word documents one by one before conversion? No. The value of batch processing lies in the fact that multiple files are added to the task list and processed uniformly, avoiding opening and saving as one by one.
3. When there are many files, how to avoid missing? It is recommended to use "Import files from folders" first, check the number of records after importing, and check with the names and paths in the list.
4. after the conversion of the file name will not be confused? effect from the example, after the conversion of PDF and the original Word file name to maintain the corresponding, easy to find and archive.
Summary
the core of converting Word files into PDF in batches is to hand over the repeated "open, export and save" actions to the office software for unified completion. Use HeSoft Doc Batch Tool When, just enter the Word tool, select "Word to PDF", add files, check the list, and then follow the process settings and start processing. If you often deal with Word documents such as contracts, reports, notices, data packages, etc., it is recommended to collect the files into a folder and convert them in batches, which will be more efficient than manual operation.