Article ListArticle Category

After creating multiple files, the files should be summarized and classified according to the content, time and extension of the files, and moved to different folders. If a large number of files and folders created are related, but they need to be sorted and summarized according to the modification time, suffix, etc., and stored in multiple folders with the same number, symbol or keyword folder name, the name of the folder should be modified after the file contents in the subsequent folders are completed, which wastes time and lowers the efficiency of operation. The following describes how to use the keywords in the search folder name to modify multiple folder names in batches.

In dealing with various affairs of work or projects, most of the documents have been sorted and classified, and the classified documents have been put into the corresponding folders. When the names of folders have been classified by letters or keywords, how can you quickly find and replace the contents of the file names of folders when multiple folder names need to be updated and replaced in batches?

After the file is created, it is convenient to organize and store. Different files will be put into different folders for summary. The contents of the files will be updated and the folder names will be changed. When the number of files is too large, there are too many folders that need to be classified. If not managed properly, it is easy to cause confusion of folder names. A good file name will omit many things and help us to see the file contents in the folder intuitively. If there are some identical words, letters or symbols in the names of multiple folders, it is necessary to rename them one by one to remove them, which is very inefficient. The following describes how to delete the same contents in multiple folder names in batch.

When creating the file contents of each quarter of the company's project, these files will be put into folders with quarter and year in a unified way. Under the circumstances of updating iteration and increasing number of files, it is difficult to distinguish these folders. It is necessary to clear a large number of folder names with suffixes such as quarter and year in order to better manage the files from being mixed up. The following describes how to batch delete the suffix contents containing quarter and year in a large number of folder names.

In the process of office processing files, a lot of files are piled up in our computers every day. Under some special circumstances, we need to replace the key words in many parts of the file names. Compared with manually checking and modifying, there is a high probability of missing files or replacing errors. However, batch replacement directly inputs the keywords to be found and the keywords to be replaced, and the computer can complete them immediately, thus ensuring unity, at the same time, it improves the efficiency of action, avoids manual errors, and does not have to worry about mistakes. For example, when more than 100 company file names are "2024-12-XXX-Dfaft", we need to replace the year and month with the latest, and we also need to replace "Draft" with "Completed" to become the final version. We only need to enter "2024, 12, Draft" in search and "2025, 05, Completed" in replacement, and the file names can be all replaced with "2025-12-XXX-Completed" immediately ", the replacement can be completed immediately in 30 seconds, which can save a lot of working time. This function flexibly deals with various requirements, whether it is project name change, version update, or date modification, it can quickly find out the key words of the file name and rename them for replacement, making management more standardized and work more efficient. So how should we replace the file names of hundreds of keyword files that need to be replaced?

After processing the file, some files with time marked in the file name need to be changed, and the old date in the name needs to be replaced with the new date, so that the file is more manageable, and the file can be quickly distinguished by looking at the date on the file name while searching. The following describes how to find out the existing date, time, etc. in the file name and replace it at the same time.

When the file is used in different situations, the name of the file will be modified. When sorting out files needs to classify files according to types or when the names of files need to be updated, the names of files need to be modified. If only a few files need to be modified, just modify them directly in the location where the files are saved. However, when multiple files need to be modified in name, it is very complicated and inefficient to modify one file by one. The following describes how to find the same keyword on the file names in multiple folders for batch replacement. Files in different formats such as docx, pptx, xlsx, txt, pdf are supported.

A large number of file contents are stored in the folder every day. Over time, with the increase of the number of files, these file names will have various problems such as duplication and inconvenient retrieval, resulting in difficult file management. Removing the duplicate contents of multiple file names can enable us to browse and quickly find the required files intuitively through the file names, making the files more uniform and normative. If the number of files is large, renaming files one by one will reduce efficiency. Here is how to batch remove the same numbers, symbols or letters in the file names of multiple files.

Before a project is carried out, drafts are usually created to describe all kinds of details of all documents associated with the project. In order to distinguish these draft documents, prefixes similar to templates are usually entered in front of the document names. When the final version is determined, the names of these files with prefixes such as drafts are no longer needed, and each file is renamed in turn to remove the efficiency of the work. The following describes how to delete the leftmost prefix content in a large number of files in batches. You can also remove the suffix content.

When processing various files, we often encounter various dates mixed in file names, such as file names in 2024-01-01_XXX.docx, 2025-02-02_XXX.xlsx and other formats. As time goes by, the number of files stored by the computer will increase, so the files will be chaotic, and it will be especially difficult to find the required files. At this time, we can use regular expressions to quickly delete the complicated date content in batches, let the file name only have specific content. Using regular expressions to batch remove the year, month, and date in file names is applicable under multiple scenarios. For example, when sorting out old files, removing unnecessary dates can enable us to quickly match file types. When preparing a new round of files, removing the old date in the template file name can enable us to directly use the files again. When a team project needs unified file naming at a stage, the first step is to delete the date in front of the file name. In the above scenario, the reasonable use of regular expressions can quickly delete the date at the beginning of all file names in batch with one click, avoid manual deletion of files one by one, and help us significantly improve work efficiency. So how should we use regular expressions to delete the year, month, date and other contents in front of a large number of file names in batch?

In the case of formal reports, papers or contracts that require standardized typesetting, Word documents support font paragraph adjustment, mixed arrangement of pictures and texts, and multi-person collaborative annotation. When the content in TXT Notepad requires professional typesetting and insertion of charts, conversion to Docx format can solve the limitations of TXT plain text without format and does not support picture forms, and can meet the submission requirements for. docx format in some cases. The following describes how to convert a lot of TXT plain text files into Docx format files.

Although it is convenient for us to use notepad to write things at ordinary times, in formal work, converting into Word documents can adjust fonts, bold key points and insert pictures to make documents look more professional. For example, TXT format text has no paragraph spacing, and the words are densely piled together without even titles. After being converted into Word documents, typesetting can be clear and important contents can be marked with different colors, it is very easy to navigate. Important contracts and report documents in the office are also very insecure when saved in notepad. After being converted into Docx documents, password protection can be set to prevent others from modifying them. At the same time, template documents such as application forms and reimbursement forms can be unified. Although TXT plain text is simple and easy to use, in formal workplaces, converting to Docx documents can make documents more standardized and safer, team collaboration, formal archiving or printed documents. This method can save a lot of trouble and make work more efficient and professional.

When the content in TXT plain text contains official documents such as contracts and certificates that need to be encrypted and distributed, conversion to PDF format can perfectly retain the original state of the document and avoid format disorder caused by equipment differences. At the same time, the format supports high-precision print presets, which is ideal for printed materials such as manuals and reports, and can enhance security through passwords and watermarks. The following describes how to convert a large number of TXT plain text files into PDF format in a unified batch. TXT, JSON, HTML, XML, SRT, and CSV are supported.

When sending important documents in formal, easy to share or more secure scenarios, PDF format can ensure that the contents of the files are fixed and will not cause typesetting errors due to differences in equipment software. Moreover, PDF files support richer formatting options and can add titles, paragraphs and page numbers to plain text contents, making the contents of the documents more readable and professional. The following describes how to convert a large number of TXT Notepad files into PDF format in batch at one time, supporting TXT, Json, HTML, XML, SRT, CSV and other text formats.

Adding a prefix before a folder name is usually used in scenarios that require frequent retrieval or collaboration, which can effectively improve the readability and retrieval efficiency of the file system. If you manage multiple projects, you can quickly distinguish the content by adding project codes. In team collaboration, adding the beginning content can also indicate the department or team to which it belongs, avoiding confusion and improving efficiency. When you encounter a folder that needs to indicate the time, add the year or quarter to quickly identify the file. The following describes how to add custom prefixes such as letters, numbers, symbols, or characters to the top of the file names of hundreds or thousands of folders at the same time.

When the computer has too many folders due to storing a large number of files, it needs to be classified and managed according to the contents of the files. Or before the contents of the folder are backed up, adding prefixes such as the time and type of the folder contents to the folder name is a method that cannot be ignored, which can facilitate us to find the required folder faster. If the number of folders is too large, all folders should be renamed one by one to add folder name prefixes. The following describes how to avoid this situation. Prefixes can be added to the leftmost of all folder names in batches to save the operation time of entering names.