How to batch classify and organize files with a large number of different extension formats

When searching through a large number of files with many different types—including those with various extensions like docx, ppt, excel, jpg, png, mp4, and others—without proper classification and organization, it's easy to get disorganized and fail to find what you need. For more convenient management and retrieval of different files, we can categorize them in detail based on their respective extensions, enabling clearer, more structured organization and consolidation. By grouping files of the same type into one folder, you can easily distinguish between different types of materials, which not only improves operational efficiency but also makes the file management process smoother and more efficient.

1. Use Cases

Batch organize a large number of files such as documents, images, videos, and audio into newly created folders based on their file extensions.

For example: multiple docx, jpg, pptx, excel, pdf files

After classifying by extension, separate folders for docx, jpg, pptx, excel, pdf, etc. will be generated, and the files will be placed into their respective folders according to their extensions.

2. Preview

Before processing:

After processing:

3. Steps

Open 【 HeSoft Doc Batch Tool 】, select 【File Organization】-【Classify Files by Extension】.

【Add Files】Add single or multiple files with different extensions that need to be classified and organized.

【Import Files from Folder】Import folders containing a large number of files that need to be summarized by their extensions.

You can also directly drag files in below.

Wait for the process to complete, then check the organized folders in the save location.