In daily document processing, we often add suffixes to the names of a large number of files to make the file content information more intuitive. Although this operation is simple and convenient, it can bring high efficiency and management effectiveness. For example, a company’s new project has entered the final stage. To make it easier to manage file versions, adding the suffix "Final Version" at the end of each file name can save a lot of time compared to manual operations. Without this addition, files may become difficult to find, overall retrieval efficiency decreases, and files can be easily confused. At the same time, you can also batch add suffixes such as dates and names, allowing for multi-faceted and multi-level file management. Adding year and month text to the end of some department report file names makes searching by date more convenient and accurate, and adding the operator’s name also makes subsequent file retrieval more specific and traceable. Reasonably batch adding text to the end of file names is not only a good way to improve work efficiency, but it also reduces manual operation errors and makes file searching easier. So when we need to batch add text content to the end of dozens or even hundreds of file names, how can we add these text suffixes with the shortest time and zero error rate?
1. Use Cases
When processing hundreds of files in an enterprise, it is often necessary to append dates and names to the end of file names for a clear view of processing times and handlers. We can directly batch-insert text at the end of these file names to improve work efficiency and reduce the error rate of manual operations.
2. Preview
Before processing:
After processing:
3. Operation Steps
Open【 HeSoft Doc Batch Tool 】, select【File Name】-【Insert Text into File Name】.
【Add Files】Manually add files that need text suffixes.
【Import Files from Folder】Import all files from the selected folder.
Imported files can be viewed below.
【Position】Enter -1 to insert at the beginning; for other requirements, refer to the help instructions below.
【Text to Insert】Enter or paste the text to be used as a suffix here.
【0】indicates adding text at the beginning of the file name.
【1】indicates adding text to the right of the first letter, Chinese character, number, or symbol.
【2】means the second, and so on.
【2:5】means adding text to the right of the 2nd, 3rd, 4th, and 5th characters.
【3,9】indicates inserting text to the right of the 3rd and 9th characters.
【-1,-2】inserts text to the right of the last character and the second-to-last character, respectively.
After processing is complete, click the red path behind the save location to view the processed files.
