When sharing PDF documents, in scenarios where document security needs to be protected, it is necessary to set read-only permissions, allowing others only to copy text or print the content, but prohibiting any form of modification to the original text. Although PDFs do not inherently have the ability to restrict modifications, we can ensure efficient file distribution while effectively preventing the document from being altered by setting up encryption.
This article shares a tip for batch-setting PDF editing permissions in the shortest time possible, adding a read-only password to multiple PDFs so that those without the password can only copy and print but cannot modify or edit. This helps us efficiently protect document security and improve work efficiency. Let's try it together!
Preview of the Effect of Adding a Read-Only Password to PDFs
After processing:
Steps to Batch-Make PDFs View-Only, Copyable, and Printable
1. Open [ HeSoft Document Batch Copy Tool], and select [PDF Add Password Protection] under [PDF Tools].
2. In [Add Files] or [Import Files from Folder], choose one method to add the PDF documents that need batch read-only password setting. You can also drag and drop them directly into the area below to import. Then click Next.
3. Enter the settings options interface. Turn on the [File Content Read-Only Password] button, then enter the desired password below. Next, enable the [Allow Printing PDF Files] and [Allow Copying Text from PDF] buttons below. This way, when the document is opened, the content can be viewed, and it can be copied and printed freely, but the content of the document cannot be changed. Then click Browse to select the save location for the new file.
4. After processing is complete, click the red path to open the folder and view the PDF documents that have been successfully restricted to read-only.
The Differences Between PDFs that Prohibit Modification but Allow Copying and Printing, and Those that Allow Free Modification
PDFs That Cannot Be Modified but Can Be Copied and Printed
Users can view the document content and are allowed to copy text and print the file, but cannot make any edits or modifications to the document. This restriction is commonly used in scenarios where information needs to be shared but the document also needs protection. We prevent file tampering by restricting modification permissions, thereby increasing the flexibility of information dissemination while the original content within the document is protected, ensuring the security and credibility of the shared document.
PDFs That Support Free Modification and Editing
This type of PDF setup is completely open; anyone who opens it can view, copy, and modify any text. In scenes involving collaborative creative files, drafts, and similar documents between team members, this allows team members to make changes as needed. However, this openness also comes with risks; for instance, a file sent to someone else might be maliciously tampered with, losing the document's authenticity. Therefore, for important or formal documents, it is best to add a layer of permission settings to avoid the multiple risks associated with being completely open.