How to quickly a large number of files according to the format type into the same folder?

Ordinary migrant workers often face problems such as confusion of cross-departmental collaboration documents and time-consuming filing of project data, while student parties need to deal with challenges such as scattered academic research data and unclear classification of course assignments. Think about it in the current work environment, document classification management has become a key link to improve efficiency. The traditional manual classification method is not only inefficient, but also more likely to result in missing documents or naming errors due to human negligence. The batch file classification technology can not only improve the operation speed, but also ensure high accuracy.

The following will provide you with some simple and feasible how-to guides, covering full spectrum solutions from free basic to enterprise professional. Whether you are a small and micro enterprise, a graduate student, or a large enterprise that needs to deal with a large area of documents, I believe several methods in this article can provide you with accurate matching tool choices.

Why do you need to move different files to the same folder according to the extension?

1. Cross-departmental collaborative document management, such as PDF contracts, XLSX reports, JPG design drawings, a variety of documents, traditional manual classification takes 4 hours, batch tools can be completed in a few minutes.
2. Special industry needs. Architectural design drawings, construction logs and MP4 surveillance videos shall be stored in categories for construction projects.
3. Community activity materials are archived, for example, students need to organize activity photos (JPG), videos (MP4), budget tables (XLSX), etc.

Preview the effect after classifying hundreds of different types of files

before treatment:

after treatment:

method 1: Use HeSoft Doc Batch Tool Batch sort files

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Advantages:

1. the operation method is simple, suitable for novice use, do not spend time learning, can quickly solve the problem.
2. Support file batch classification, a large number of different types of files can be put into the corresponding folder at the same time according to the extension.
3. Efficient automatic finishing, no manual operation, saving time and effort.

Disadvantages:

1. need to download and install, occupy memory.
2. It can only be operated on the windows, and the mobile phone tablet does not support downloading.

Operation steps:

1. Open 【 HeSoft Doc Batch Tool ], select [File Arrangement] on the page-and then find [Classify Files by Extension]].

2. Then you can add files from three places: [Add Files] You can choose to add files in various formats that need to be classified. [Import Files from Folder] Import all files in the selected folder; Or support one-click batch drag and drop upload of all files.

3. After waiting for a few seconds, the processing is complete! Click Save Location to view, all files have been classified into corresponding folders according to extensions, which is very convenient.

Method 2: Use CloudConvert an online conversion tool to classify files.

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advantages:

1. support 200 format conversion, including XLSX to CSV, PDF to JPG.
2. Provide API interface, suitable for developers to integrate.
3. Complies with GDPR data protection regulations.

Disadvantages:

1. the free version is limited to 25 conversions per day.
2. Batch processing costs $10 per month.

Operation steps:

1. First, we open the web address, then select the batch conversion function to upload files.
2. Set the output format, such as PDF to JPG, then select the classification rule, and click Save by Extension.
3. Click the Start Conversion function button, and the system will automatically download the classification file and save it ~

method 3: Use Aconvert to batch classify a large number of files

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advantages:

1. completely free, no file limit, very low cost.
2. Support offline download, Windows/macOS can!
3. Provides the function of batch renaming, which can name files by serial number.
4. Also do not need to install software, save space ~

disadvantages:

1. the interface is old and the operation process is complicated, which is not suitable for the small white machine.
2. There may be compression loss when exporting pictures

operation steps:

1, select the "document classification" function, the first batch of documents are added.
2. Then set the classification rules by extension grouping, then select the output directory, and then click the "Start Classification" button!
3. Finally, download the classified file package.

Method 4: Use Windows batch script to classify files.

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advantages:

1. suitable for a large number of file sorting classification, efficient operation, save time.
2. High flexibility, according to their own needs to customize the classification of documents.

Disadvantages:

1. the operation is difficult, and it takes some time to learn to have basic script knowledge.
2. Beginners have a slow start time and are more suitable for people who are proficient in operating the command line.

Operation steps:

1. Create a new txt text document, enter the batch script code in it, and save it as a. bat file.

2, double-click to run the script, you can automatically classify.

Method 5: Use the system search function to move in batches and select multiple classified files.

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advantages:

1. no need to install other software, search files directly on the operating system and move, simple and easy to use, suitable for beginners.
2. Can quickly find specific types of files.

Disadvantages:

1. only one type of file can be collated at a time.
2. Does not support automation, low efficiency.

Operation steps:

1. Open the folder and enter it in the search box in the upper right corner. An extension, such as. pdf, will search for all files of that type.

2. After selecting all files, right-click Copy or Cut and paste them into the corresponding folder. In this way, all files of the same type are sorted into the same folder.

3. If there are other types of documents to be sorted together, repeat the above operations.

Summary

batch file classification technology has become a standard tool for modern digital management. Through the comparison of the above methods, it can be seen that different user groups can choose adaptation schemes according to their specific needs: ordinary workers should give priority to processing efficiency and legal compliance, and recommend HeSoft Document processing tools are not only fast and good, but also can ensure that your personal privacy will not be disclosed. In the future, batch classification tools will realize more intelligent automatic parameter adjustment and risk warning functions, and further promote the development of document management to automation and safety. Mastering this skill will not only help you save a lot of time, but also show professionalism in the workplace competition. In general, the above methods can be tried, according to their own habits and needs, choose the one that suits them ~