How disruptive is file naming confusion? The project documents are mixed with keywords such as 2024 version and old version. If you want to find the latest documents, you have to search through the entire folder. After the company changed its name, the old names in all contract templates were as stubborn as psoriasis, not to mention the wild nomenclature with mixed case and inconsistency of symbols. Every time you retrieve a file, it is like playing a guessing game... How can you replace some of the same keywords in the file names in batch? This is a problem.
Don't panic! The "black technology" of batch replacement file names is coming! This article immediately recommends 5 operation tools for batch replacement of file names, silly tools that can be used without registration, and enterprise-level files that can be quickly processed with large files and multiple documents. I will also analyze some usage scenarios and necessity of batch replacement of the same key words in file names from project iteration to brand upgrade, from error correction to multi-language adaptation, etc! Whether you are a computer or a technical expert, you can find the most suitable solution here.
Under what circumstances do I need to batch replace keywords in file names?
In daily work and study, file naming conventions directly affect the efficiency of information retrieval and team collaboration experience. A single keyword A to B in a batch replacement file name becomes a necessity when:
- project cycle iterations, such as the 2024 document named 2025.
- When an enterprise is renamed, all contract names need to be modified. Batch tools can avoid omissions and ensure the consistency of external documents.
- There is also the aim of standardizing naming conventions, unifying formats and improving readability.
- And when it is found that there are spelling errors or version number errors in file naming, batch operation can be corrected at one time!
Preview of the effect of batch replacement of years in word file names
for example, replace the file name of a Word document such as docx,
date of pre-treatment year is 2024:
after processing, all batches become 2025:
method 1: Use HeSoft Doc Batch Tool Batch Replace
recommended Index:★★★★★
Advantages:
- support multi-keyword synchronous replacement, can handle 1000 files.
- Provide preview function to avoid misoperation.
- Localization processing, data is not transmitted, fully ensure the privacy and security of individuals and organizations.
- There is no need to manually modify and replace, and the system operates automatically, which can greatly improve efficiency and reduce manpower while avoiding errors.
Disadvantages:
- it needs to be installed and downloaded before it can be used, which takes up storage space.
- The windows system is required to support downloading. Mobile devices such as mobile phones or tablets are not supported, and mobile office cannot be realized.
Operation steps:
1. After downloading the software, open the following figure 【 HeSoft Doc Batch Tool ], select [File Name]-click [Find and Replace Keywords in File Name]].
2. [Add File] Add files with key words such as date to be replaced in single or multiple file names.
[Import File from Folder] Import a large number of folders whose file names need to be replaced with key word files such as date.
Of course, you can also choose to drag all the files into one key directly below.
3. After adding the file, then in the next step, select [Find Method] and [Find File] below to accurately find the file. Enter the text content to be found and replaced in the file name.
[Replace with] Enter the replaced text below. If you need to delete it, just don't fill it in here.
4. Wait for a while, wait for the processing to be completed, click the save location to view the file name to replace the completed file.
Method 2: Use WebRename Online Batch File Rename Tool
recommended Index:★★★☆ ☆
advantages:
- no need to download and install, browser direct operation, support Chrome, Edge and other mainstream browsers.
- Privacy security, data is only processed locally, not uploaded to the server.
- Full-featured: it supports more than 10 modes such as replacement, insertion, interception, random naming, etc., and can be used in combination, such as replacement before interception.
- Large file support: can handle thousands of files at a time, unlimited file size, support folder upload.
- Real-time preview: preview the effect before modification to avoid misoperation.
Disadvantages:
- browser compatibility: Lower versions of browsers may not work properly and require the latest version of Chrome or Edge.
- Trial period limit: currently for free trial period, may be charged in the future.
Operation steps:
1. Add files, click on the page upload area, select files or folders, and drag and drop addition is also supported.
2. Select the mode to switch to the Replace tab, and enter the original keyword A and the new keyword B.
3. Click Preview and the modified name will be displayed in the file list.
4. After confirming that it is correct, click the application and download the file. You can choose to download it separately, package and download ZIP or download it one by one.
Method 3: Use iRenamer multilingual tools to replace
recommended Index:★★★☆ ☆
advantages:
- multi-language support: with Chinese interface, suitable for international users.
- Backup function: can automatically backup the original file.
Disadvantages:
- free version limit: only supports 10 files/times.
- Server speed: overseas servers, slow response.
Operation steps:
1. After entering the website link, switch the language first: you can select Chinese at the top of official website.
2. After clicking Select File to upload the file, set the replacement rule: enter the original keyword A and the new keyword B in the replacement column.
3. Check the backup original file and click Preview to check.
4. Perform replacement, click [Start Rename], and finally download the file. It is very simple.
Method 4: Use the text content batch replacement tool to process file names
recommended Index:★★★☆ ☆
advantages:
- multi-format compatibility: supports plain text, HTML, Markdown and other formats.
- Real-time preview: you can view the results before replacing.
Disadvantages:
- non-professional file tools: need to manually copy the file name to the text box processing.
- Functional limitations: only suitable for simple replacement.
Operation steps:
1. First open the URL and manually copy the file name to be modified to the text box.
2. Set replacement rules and enter the original keyword and the new keyword.
3. Click the [Replace] button to perform the replacement, copy the result, and paste the modified file name back to the file attribute.
Method 5: Replace word file name with ReNamer online simulation version
recommended Index:★★★☆ ☆
advantages:
- multi-rule combination, support add, delete, replace and other operations.
- There is a renamed log to facilitate retroactive modification of records.
- No need to download any third party software.
Disadvantages:
- the free version is limited, the cost is higher, and only supports 10 files/time.
- The server is slow to respond and also receives network restrictions or file size restrictions.
Operation steps:
1. First visit the official website and click Start Online, then click [Choose Files] to upload the file whose name needs to be replaced.
2. Next, add rules. Select Replace in the Rules column, enter the original keyword and the new keyword, and then click Preview Preview Check.
3. To perform the replacement, click [Rename] directly, wait for a while, download the file, and click Download.
Summary:
batch replacement of keywords in file names seems to be a small function, but it is actually an invisible lever to improve efficiency. I believe everyone has experienced the pain of manually modifying hundreds of file names when project cycle iteration, brand upgrade or naming convention adjustment. The 5 online tools recommended in this article are the sharp tools to solve this problem.
From newbie-friendly to advanced tools that support regular expressions, from lightweight applications that do not require registration, to enterprise-class solutions that provide backup capabilities... each tool is optimized for different scenarios. What's more, most of them support local processing, no need to upload sensitive files, both efficient and secure. The next time you encounter a situation where you need to modify file names in batches, try these tools. A few seconds or a few minutes of operation can save a lot of repetitive work and spend time on more valuable things ~ after all, efficiency is the core competitiveness of the workplace and learning! According to personal habits and specific needs, choose a way to follow the steps and say goodbye to the anxiety of finding file names!