When many file names contain extra characters or redundant prefixes and suffixes, we need to batch delete these unnecessary characters to make the file names more concise and clearer. Renaming hundreds of file names one by one is too time-consuming. Here are 3 methods for batch modifying file names: HeSoft Doc Batch Tool , RenameFilesOnline, Nomio. You can batch delete the same text from all file names with one click, getting it done in seconds and greatly improving work efficiency.
Scenarios for Uniformly Deleting Identical Text in File Names
1. Files downloaded from the internet often carry website identifiers, such as "2024 Exam Questions_From XXX Website.docx" or "2025 Exam Questions_From XXX Website". The identifiers at the end of the file names are redundant and have no practical significance, so these suffixes need to be uniformly deleted.
2. When taking batch screenshots, the system adds a default prefix, like "Screenshot_20251001_001.png". We only need to keep the screenshot's time and number; the preceding "Screenshot_" is superfluous and should be entirely deleted.
3. After batch-copying dozens of files, all file names have a "- Copy" suffix appended. When organizing and archiving these files, the "- Copy" suffix in all file names needs to be uniformly deleted to ensure the file names are standardized and tidy.
4. When categorizing materials, each file is prefixed with a holiday identifier, such as "Christmas_Ad Copy" or "Christmas_Promotional Poster". Once these materials are all classified into the "Christmas" folder, the "Christmas_" prefix in the file names should be deleted to avoid redundancy.
Preview of Uniformly Deleting the Keyword "Report" from File Names
Before processing:
After processing:
Method 1: Using " HeSoft Doc Batch Tool " to Batch Rename Files
Recommendation Index: ★★★★★
Advantages:
- Simple to operate, suitable for beginners. Users only need to add all files, fill in the characters to delete, and wait for the process to complete—no complicated or redundant steps.
- Feature-rich: supports batch deletion of text from file names, insertion of text, and batch addition of prefixes and suffixes. It also supports regular expressions, meeting more complex naming needs.
- No file size or quantity limits; the upload and download process is also bypassed. Processing speed is very fast, handling dozens of file names in seconds, significantly saving time and improving work efficiency.
Disadvantages:
- Requires installation on a computer.
Operation Steps:
1. Open " HeSoft Doc Batch Tool ", select "File Name" - "Find and Replace Keyword in File Name".
2. Add all the files you want to rename; click "Add Files" or simply drag and drop them in. There are no limits on file size, quantity, or type; any file format can be added.
3. Choose "Exact Text Search". In the "Keyword List to Find", enter the text to delete. For example, if we want to delete "Report" from all file names, enter "Report" here. Leave the "Replacement Keyword List" empty; leaving it blank indicates deletion.
4. After processing is complete, click directly to view at the save location; all file names have been modified.
Method 2: Using the "RenameFilesOnline" Online Renaming Tool
Recommendation Index: ★★★☆☆
Advantages:
- No installation required; supports direct use in a browser, making operation more convenient and saving time on downloading and installation.
- Operation is very simple; all function entries are on a single interface, without needing to click 'Next' repeatedly. After adding files, fill in the characters to delete in the find-and-replace window below to quickly finish.
- Provides real-time preview of renaming results, helping avoid modification errors and offering a high fault tolerance rate.
Disadvantages:
- Files need to be uploaded and downloaded; processing speed slows down with a large number of files.
- Basic functions are limited, and advanced function settings are complex.
Operation Steps:
1. Open "RenameFilesOnline" and drag the files you want to rename into the pending processing area.
2. Locate the "Find and Replace Text" section. In the left text box, enter the text to delete, leave the right text box empty, and click "Replace".
3. The result of the file renaming can be seen above. After confirming it's correct, download the renamed files to your computer.
Method 3: Using "Nomio" to Easily Rename Files Online
Recommendation Index: ★★★☆☆
Advantages:
- Can be used directly by searching in a browser, no installation on a computer required.
- Offers many functions: can batch add numbering to file names and supports complex regular expression replacements.
- Renames files based on local copies, no need to download, fast processing speed.
Disadvantages:
- File upload speed is slow, and modifications are made to the original files; it's best to back them up beforehand.
Operation Steps:
1. Open "Nomio", put all the files you want to rename into the same folder, and then upload the folder.
2. Click "Replace", select "Find and Replace (Delete)" on the right, and enter the text to delete under "Find", for example, "Report". Leave the "Replace" field empty.
3. The effect can be previewed in real-time on the left. After confirming no issues, click "Apply", and all file names will be successfully modified.
