Manage Word documents such as reports, work summaries or project documents submitted by various departments of the enterprise. These documents are basically edited and written by different personnel. The title styles are varied. Some people use large fonts, others use bold fonts, or use different colors. The style of this title does not uniformly affect the appearance. Secondly, it will affect the professionalism of the documents and the subsequent processing efficiency. How should we set the title style in these documents? Several files are OK. It can be done in a few minutes to open and modify the title style directly. However, if there are hundreds or thousands of files, the time and energy consumed by us to open the operation one by one is unimaginable.
In fact, we can use Word's own functions and simple small tools to help us easily realize the unified title style in batches, so that all Word files can meet the specification requirements. We don't need to change them one by one. Let's try it with me!
When do you want to batch set the header style of the first line in a large number of Word files?
Document titles are not uniform
for the whole number of Word files, the first line of each file is the title, but the font size, font and bolding methods are different, because the files come from different places. Some people are used to manually increasing the font size as the title, while others are not used to using styles when typing directly. As a result, the titles are all inconsistent, so the first line needs to be uniformly set as the title style in batches.
Facilitate typesetting and directory generation
if the first line of Word is not correctly set as the title, the subsequent generation of directories, automatic numbering and unified styles will be affected, especially when files need to be summarized, merged or processed in batches, the nonstandard title will make the directories messy, and the page numbers and levels are not clear. After unification, the structure of all files can be consistent, which is convenient for subsequent operations.
Reduce repetitive human operations
when the number of files is small, setting titles one by one manually can be easily handled. However, when the number of files reaches dozens or even hundreds, repeated modification of titles wastes time and is easy to miss problems such as wrong files and styles. We can set the title style of the first line in batch to complete the normalization process at one time, so that all documents conform to the unified standard.
Preview of the effect of changing the style of the first line of the header in a Word file
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch Set Word First Line Header Style
recommended Index:★★★★★
Advantages:
- the graphical interface is intuitive, easy to operate, and Xiaobai can also be easily used.
- There is no requirement to upload files in the whole process, and all files are processed locally, paying attention to the privacy and security of users.
Disadvantages:
- software can only be installed for use on a computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], [Word Tools]-[The first line of Word is set as the title style]].
2. Select a method in [Add File] or [Import File from Folder] to add Word that needs to be titled, or drag the file directly below to add, and then click Next. Then click Browse and select a location to save the new file.
3. Wait for the processing to end, click the red path to open the folder, and view the Word files with unified style settings.
Method 2: Apply Word template to batch set the style of Doc and Docx titles
recommended Index:★★★☆ ☆
advantages:
- completely free, use Word comes with the function, and will not destroy the structure of the document.
- The operation is simple, and the same small white can also follow the steps.
Disadvantages:
- need to manually process documents one by one, the efficiency is relatively low.
- Manually modified files may cause several files to be missed when changing the title.
Operation steps:
1. Create a new Word document, enter a title, set the format, select the title, and click Start-Style-Create Style.
2. Then open other documents to be processed, select the title text, and click Start-Style-to select the style just created.
3. After saving the document, repeat the operation of other documents.
Method 3: Use Word Style Library to set Word titles in batch
recommended Index:★★★☆ ☆
advantages:
- all Word' versions are universally supported and easy to learn.
- The style can be reused, or you can select another style.
Disadvantages:
- need to document one by one operation, no efficiency.
- It cannot be processed in batches at one time, and can only be operated manually.
Operation steps:
1. Open the first Word document and select the first line of title text.
2. Click Start-Style-Title 1, right-click Title 1 Style-Modify, set font size and color, etc.
3. Finally, open other documents and repeat the operation.