, when we are sorting out Word documents, in order to quickly identify the contents of the documents and facilitate unified filing management, we often need to set the title of the first line in the document as the file name. If you copy and paste one by one manually, the efficiency is too low. Here are three ways to rename Word documents in batches: 「 HeSoft Doc Batch Tool WebRename, VBA script macro 」. You can automatically extract the first line of text in a Word document and rename the file in batches.
Why should I set the first line of text in Word to the file name
some documents generated in daily work, such as weekly and monthly reports, project plans, meeting minutes, etc., have various file names, some are named by dates, some are named by departments, and the number of documents is large. Not only is it easy to name and repeat, but it is also difficult to distinguish the specific contents of the documents, which is very inconvenient to find.
The first line of the Word document is mostly the core title of the document content, such as "XX Project Seminar", "XX Department 25th Week Work Report", "XX Company Attendance System Revision Notice" and so on. By extracting the contents of the first line as the file name, the contents of the file can be recognized at a glance, and there is no case where the file name is duplicated.
If there are a large number of Word documents to be renamed in batches, open the files one by one, copy the first line of text, and then paste it into the file name, which is too inefficient. Therefore, we need to find a more efficient and quick way to automatically extract the first line of a Word document and rename the file in batches. Here are three useful methods.
Word Extract First Line of Content to File Name Effect Preview
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch rename Word
recommended Index:★★★★★
Advantages:
- the operation is simple, no programming code foundation is required, the user only needs to open this tool, find the corresponding function entry, import all Word documents, choose to rename the file with the first line of text, and then the name can be changed automatically.
- In addition to Word documents, it also supports extracting the first line of PDF and TXT text and renaming the file automatically.
- Real batch processing, you can add hundreds of files at a time to rename in batch, no manual operation is required, and it is quickly completed in 1 minute.
- The files are all on your computer and are not transferred to other platforms. You can use them without worrying about sensitive data leakage.
Disadvantages:
- it needs to be installed on the computer first and only supports Windows systems.
Operation steps:
1, open 「 HeSoft Doc Batch Tool "document name"-"use document content to rename Word document 」.
2. Add all Word files that need to be renamed. Document formats such as doc\docx\docm\dot\dotx are supported.
3, select the "first line of text", intercept the number of characters default "60" on it, you can also customize the number, as long as the number of characters than the first line of text words on it. Location according to their own needs to choose one.
4, wait for a while to complete the processing, directly click to save the location to view. All Word documents have been renamed.
Method 2: Batch rename Word with WebRename online tool
recommended Index:★★★☆ ☆
advantages:
- no need to download and install, online tools can be used as long as you open the browser, which is very convenient.
- Windows, MacOS and Linux systems can be used without restrictions to meet the renaming needs of Apple users.
- Support batch renaming, you can add multiple files at one time, one-click batch renaming, saving time and effort.
Disadvantages:
- there is no function to automatically extract the text of the document. You need to manually fill in the new name to complete the renaming.
Operation steps:
1. Open the "WebRename" online document batch renaming tool, click the button to upload the document, or drag the Word document directly to the page.
2. Select "List", fill the first line of content in each document into the name list, and select any one of the insertion positions according to your needs. You can preview the new file name below, and click "download" after confirming it is correct.
Method 3: Batch Rename with VBA Script Macro Extract Document Content
recommended Index:★★★☆ ☆
advantages:
- without the help of other tools, it can be run directly in Word, does not rely on third-party tools, and does not require networking.
- Support batch processing, high degree of automation. The script can automatically extract the first line in the document and rename Word in batches.
- You can customize the processing rules according to your own needs, extract the first line or extract fixed text, you can do it.
Disadvantages:
- the threshold for use is relatively high and requires a script foundation, otherwise it is easy to make mistakes and cause file damage.
Operation steps:
1. Put the Word documents to be renamed into a folder, ensure that all documents are in docx format, and close all documents to avoid the occupation of files.
2, a new blank Word document, click "Alt F11" to open the VBA editor, click "insert"-"module", paste the code.
3. Press F5 to run the script, select the folder where Word is stored, and wait for the macro to be renamed automatically.
