In many office scenarios, file names often contain numbers, years, version numbers, or random numbers, such as EnglishVocabulary2468.docx and StudyPlan2024.docx. If you manually modify one by one, not only time-consuming, but also prone to error. This article combines office software" HeSoft Doc Batch Tool "The actual operation interface demonstrates how to use fuzzy wildcard formulas to find numbers in file names in batches and replace them with specified contents, such as replacing any four digits with -2026. After reading, you can quickly master the processing methods of renaming Word documents, docx files and even similar regular files in batches, greatly reducing duplication of work and improving file finishing efficiency.
In daily office, many file names will carry numbers, such as year, batch number, version number, course number, etc. When the number of files is large, manually modifying the numbers in the file names one by one is not only inefficient, but also easy to miss and correct errors. For people who often organize Word documents, docx files and doc files,Batch modify numbers in file namesis a very common demand.
The question this article addresses is clear:How to use office software to find numbers in file names at one time with fuzzy wildcard formulas and replace them with unified content in batches. Below to" HeSoft Doc Batch Tool "As an example, the actual interface demonstrates the complete operation process of replacing the four digits in the file name with -2026.
Applicable Scenarios
This method is very useful if you have the following situations:
- The file name contains the year, and you want to change it to a new year, for example, the 2024 is changed to 2026;
- There are four numbers in the file name, but these numbers need to be replaced with fixed text;
- A batch of Word documents, docx files and doc files have similar naming rules and need to be renamed at one time;
- Batch documents such as course materials, contract documents, report documents and learning materials need to be sorted out.
Compared with manual renaming, the batch processing method of office software is more suitable for a large number of files, which can significantly reduce duplication of work and improve the efficiency of file sorting.
Effect Preview
Before treatment
As you can see from the sample file, the original file names are:
- EnglishVocabulary2468.docx
- ExamReview5820.docx
- LearningGoals3091.docx
- MathNotes1357.docx
- StudyPlan2024.docx
What these file names have in common is:Body text is followed by four digits.
After treatment
After batch processing is complete, the file name becomes:
- EnglishVocabulary-2026.docx
- ExamReview-2026.docx
- LearningGoals-2026.docx
- MathNotes-2026.docx
- StudyPlan-2026.docx
In other words, any four digits in the original file name have been uniformly replaced with -2026. This method is especially suitable for batch modification of the year, number or fixed number in the file name.
Operation steps
Step 1: Enter the file name batch search and replace function
Open Office Software" HeSoft Doc Batch Tool After that, you can see the file processing classification on the left. According to the interface display, the current entry isFile NameRelated functional areas.
In the Features list, select"1. Find and replace keywords in file names". As can be seen from the name, this function is used to find and replace the specified content in the file name in batch, which is suitable for the demand of this modification number.
The purpose of this step:Enter the correct bulk rename entry.
Expected results:Opens the Find and replace keywords in file names processing page.
Step 2: Add files to be processed
After entering the function page, the software will first stay in step 1 "select the records to be processed". The upper right area of the interface can be seen"Add File"and"Import files from a folder"button.
If you only work with a small number of files, you can clickAdd FileIf you want to process a whole folder of Word documents, docx files, or other files at once, useImport files from a folderwill be more efficient.
After the file is imported, the file name, path, extension, creation time, and modification time are displayed in the list. Five docx files have been imported in the example.
The purpose of this step:Load all the files to be modified into the software.
Expected results:File records that require batch processing appear in the file list.
Step 3: Enter the processing option settings
After confirming that the file is correct, click at the bottom."The Next Step", go to step 2 "Set processing options".
This step is the core of the whole process, because we want to configure the fuzzy wildcard formula here, that is, let the software automatically recognize the numeric part of the file name.
The purpose of this step:Set file name find and replace rules.
Expected results:Go to the Set Keyword Options page.
Step 4: Select "Use formula blur to find text"
In the "Set Keyword Options" area, the screenshot shows two ways to find:
- Find text exactly
- Blur find text with formulas
Need to choose here"Find Text Using Formula Blur". Because this time is not looking for a fixed number, but hope to match any four digits in the file name. If exact search is used, it can only match a specific value and is not suitable for batch processing of different numbers.
The purpose of this step:Enables fuzzy wildcard formula matching rules.
Expected results:The software follows a formula instead of fixed text to find the contents of the file name.
Step 5: Enter the number formula you need to find
On the left"List of keywords to find"enter:
\d{4}
It can be reasonably judged from the content of the interface that the formula used here is used to match the four digits. Its role is:Find consecutive 4 digits in a file name.
Take the example file:
- 2468 will be matched;
- 5820 will be matched;
- 3091 will be matched;
- 1357 will be matched;
- 2024 will also be matched.
This is why the same set of rules can handle multiple filenames with different numbers at the same time.
The purpose of this step:Tells the software what type of digital content to look.
Expected results:The software recognizes the four-digit field in all file names.
Step 6: Enter the replaced content
on the right side of"List of keywords after replacement"enter:
-2026
After this treatment, all matching four digits will be uniformly replaced with -2026. Therefore, the numeric part of the original file name disappears and is replaced with the new canonical writing.
For example:
- EnglishVocabulary2468.docx → EnglishVocabulary-2026.docx
- StudyPlan2024.docx → StudyPlan-2026.docx
The purpose of this step:Set the contents of the file name after the replacement in a unified manner.
Expected results:All matched numbers are batch changed to the same result.
Step 7: Continue the follow-up process and perform batch processing
After the settings are completed, click in the page"The Next Step", continue to the subsequent save location and start processing steps. According to the interface process, the software will also go through two stages: "Set Save Location" and "Start Processing.
After completion, the software will batch modify the numbers in the file names according to the rules that have been set. The final effect is the processed result in the example: all docx files are uniformly named with -2026.
The purpose of this step:Formally execute batch renaming.
Expected results:The four digits in the file name are replaced once.
Frequently Asked Questions or Precautions
1. Why use a fuzzy wildcard formula instead of entering numbers directly?
Because the numbers in each file name are different. For example, 2468, 5820, 3091 and 2024 are not the same. If one by one precise replacement, the efficiency is very low. With a fuzzy formula like \d{4}, the software can match all four digits at once, making it better for batch files.
2. Can this method only handle docx files?
From the example, the current processing is the docx file in the Word document. However, judging from the function name "find and replace keywords in file names", it dealsFile NameTherefore, it is usually applicable to files with the same naming rules. In practice, if the file name structure is consistent, doc, docx, and other types of files can be processed in the same way.
3. Can the replaced content not be a year?
You can. This example is replaced with -2026 to demonstrate how to change the numbers to the standard year format. In practice, you can also replace it with a project number, version number, department logo, or other fixed text, as long as it conforms to your file naming rules.
4. What if there are multiple numbers in the file name?
If there are multiple numbers in a file name that meet the rules, it is recommended to test several files in a small amount before processing to confirm whether the matching results meet expectations, and then execute them in batches. This is more secure and more in line with file management specifications in office scenarios.
5. What should I pay attention to before batch modification?
We recommend that you first check whether the files in the import list are correct and confirm that the files that do not need to be excluded have been removed. For formal information, contracts, and archived documents, it is best to use a small batch of documents to verify the effect before processing all documents.
Summary
For the needBatch modify numbers in file namesThe office scene, using" HeSoft Doc Batch Tool This kind of office software will be much more efficient than manual renaming. ByFind and replace keywords in file namesfunction, coordinationFuzzy Wildcard Formula\d{4}, you can quickly identify the four digits in the file name, and then uniformly replace it with the specified content, such as -2026.
The whole process is not complicated: select functions, import files, enable formula fuzzy lookup, fill in find formulas and replace content, and then perform processing. For people who often organize Word documents, docx files and doc files, this batch processing method can significantly reduce duplication of work and improve the efficiency of file management.
If you are also experiencing the problems of messy file names, unified years, and heavy workload of batch renaming, it is recommended to directly follow the steps in this article to do the actual operation again, first test with several files, and then expand to the whole batch of files, the efficiency improvement will be very obvious.