When there are similar numbers, abbreviations, fixed format codes, etc. in multiple Word, docx or doc documents that need to be deleted uniformly, it is very time-consuming to open the files one by one to manually find and replace. This article HeSoft Doc Batch Tool For example, demonstrate how to use the "find and replace keywords in Word" function, use regular expressions to fuzzy match keywords, and leave the replacement content blank, so as to batch delete the specified text patterns in multiple Word files, suitable for document cleaning, data desensitization and batch format sorting and other scenarios.
When sorting out a large number of Word documents, we often encounter a kind of repeated but not identical content that needs to be deleted, such as English capital abbreviations, number numbers, course codes, batch numbers, page numbers or other text that conforms to fixed rules. If you open docx and doc files one by one to find and replace manually, it is not only inefficient, but also easy to miss and delete. With the help of the batch processing capability in office software, you can use regular expressions to fuzzy match multiple Word files, and leave the replacement content blank to achieve batch deletion of keywords.
Below in the screenshot" HeSoft Doc Batch Tool "For example, demonstrate how to use the" find and replace keywords in Word "function to batch delete regular matching content in multiple Word documents.
Applicable Scenarios
this method is suitable for dealing with "keywords are not completely fixed, but there are obvious rules" of Word content. For example:
- batch delete multiple Word documents in the capital English abbreviations, such as BOT, ELA, etc.
- Bulk deletion of digital content from documents, such as 60, 2026, 001, and so on.
- Clean up numbers, codes, temporary tags, or formatting placeholders in docx, doc files.
- Reduce repetitive operations in scenarios such as data archiving, document desensitization, contract template cleaning, and teaching data sorting.
In the example of this article, six Word documents under the same folder need to be processed.
Effect Preview: Pre and Post Processing
before processing: there are keywords that conform to the law in multiple Word
in the Word document before processing, it can be seen that the title and body contain some contents that need to be deleted, such as the capital English abbreviation "BOT", "ELA" and the number "60. If this kind of content is scattered in many files, it can be very cumbersome to delete manually.
After processing: the content of regular matching is deleted in batch
after the processing is completed, the content that originally conforms to the rule has been deleted. For example, "BOT" in the title is removed, and "ELA" and the number "60" in the text are no longer displayed. Since the list of keywords after replacement is empty, the software will directly delete the matched text.
Steps: Use regular expressions to batch fuzzy delete Word keywords
step 1: Enter the Word tool and select the Find and Replace function
open HeSoft Doc Batch Tool and select Word Tools on the left ". Find and click "Find and replace keywords in Word" in the list of tools ". This function is used to find and replace keywords in the content of Word files in batches, and can also be deleted in batches by "replacing the content as empty.
The purpose of this step is to enter a functional module that specializes in Word text search and replacement to prepare for the subsequent import of multiple docx or doc files.
Step 2: Add Word files that need to be processed
after entering the function page, click "Add File" or "Import File from Folder" to add the Word documents that need batch processing to the list. Six records have been imported from 1.docx to 6.docx in the screenshot. The file name, path, extension, creation time, and modification time can be seen in the table.
After confirming that the list of files is correct, click "Next" at the bottom ". If a file is added by mistake, it can be removed by deleting it from the list to avoid processing documents that do not need to be modified.
Step 3: Set the use of regular expressions to fuzzy find text.
On the Set Processing Options page, select Find Text Using Formula Blur ". As can be seen from the rule writing in the screenshot, here is used to enter a matching rule similar to a regular expression, for example:
- [A-Z]{3}: matches three consecutive uppercase English letters. It can be used to delete abbreviations such as BOT and ELA.
- \d: matches one or more numbers, which can be used to delete digital content such as 60, 2026, 001, etc.
In the list of keywords to find, fill in the rules to match by line. The "replaced keyword list" on the right remains empty, because the interface prompts "if it is not filled in, it means delete". In other words, the software will find the content that matches the left rule and delete it directly.
After setting, click "Next" to continue setting the save location and start processing. Since the screenshots of the subsequent pages are not displayed, the actual operation can be completed according to the prompts of the software wizard to "set the saving location" and "start processing.
Regular Expression Filling Suggestions
when deleting Word keywords in batches, regular expressions should be as accurate as possible to avoid deleting normal text by mistake. Here are some common writing ideas:
- delete consecutive numbers: Use \d.
- Remove 3 consecutive uppercase letters: Use [A-Z]{3}.
- Delete the number with fixed prefix and number: You can combine letters and numbers according to the actual content.
- It is not recommended to use an overly broad expression when you want to remove only one type of formatting.
If the content of the document is more complex, it is recommended to test with a small number of Word files to confirm that the results meet expectations, and then batch process all docx or doc files.
Frequently Asked Questions and Precautions
1. Why can the replacement content be deleted after leaving it blank?
In the find and replace logic, "find content" represents the text to be located, and "replace content" represents what to replace. If the replaced keyword list is not filled in, the software interface prompts "If it is not filled in, it means delete", so the matched content will be replaced with empty, that is, deleted.
2. Will regular rules delete other content by mistake?
It's possible. For example, \d will match all numbers. If the page number, year, and quantity in the text also meet the rules, they may be deleted together. Therefore, before batch processing Word documents, be sure to check whether the rules are too wide.
3. can both doc and docx be handled in this way?
The screenshot in this article is a docx file. For batch processing of Word documents, you can usually import the corresponding files according to the file format supported by the software. In actual operation, the extension and import result identified in the tool list shall prevail.
4. Is backup required before batch processing?
It is recommended to back up the original files first, especially if bulk deletion of content is involved. This way, even if the regular expression settings are inaccurate, you can go back to the original version and reprocess it.
Summary
using regular expressions to batch fuzzy delete keywords in Word can convert the repeated work that originally needed to be opened one by one, found one by one, and deleted one by one into a rule setting and batch execution. For document cleaning, content desensitization and data sorting of a large number of docx and doc files, this kind of office software can significantly reduce manual operation time and reduce the risk of deletion.
If you are working with numbers, abbreviations, numbers, or other regular text in multiple Word files, you can follow the steps in this article: select "Find and replace keywords in Word", import the file, enable fuzzy find rules, leave the replacement blank, and then complete the deletion in bulk.