Many electronic invoices, electronic vouchers and archived materials are in OFD format, which is not as convenient as JPG pictures when viewing and uploading. This article HeSoft Doc Batch Tool For example, explain how to import multiple OFD files in batch, use the "OFD to JPG Picture" function, set the number of converted pages, PPI definition, and turn on "Splice Multiple Pages into a Long Picture" to convert multi-page OFD into a JPG long picture that is convenient to send, upload and preview.
Electronic invoices, electronic bills, bank receipts, contract attachments, government documents and other information are often saved in OFD format. OFD has the advantage of stable format and suitable for electronic document exchange and filing. However, in actual office work, many people prefer to get JPG pictures: on the one hand, pictures are easier to preview on computers and mobile phones; on the other hand, many reimbursement systems, business platforms and customer information systems only accept picture format uploading.
If there is only one OFD file, manual conversion may be acceptable. However, when there are multiple. ofd files in the folder, or even multiple pages of content in each OFD, it is very inefficient to open, export page by page, and then spell the graph. This article will combine the operation screenshots to introduce how to use office software" HeSoft Doc Batch Tool ", convert OFD files into JPG in batches, and stitch multiple pages into a long picture to help users reduce duplication of work.
Applicable Scenario: What Office Problems Can OFD to JPG Long Chart Solve
"OFD batch to JPG long map" is not a simple format conversion, it is more to solve the problem of file flow and batch processing efficiency. The following scenarios are suitable for use:
- Arrangement of reimbursement materials:The electronic invoice is in OFD format, but the reimbursement system requires uploading JPG pictures, which can be submitted after batch conversion.
- Voucher Consolidation View:An OFD file contains multiple pages of vouchers, which can be viewed continuously from top to bottom after being converted into a growth graph.
- Customer data sent:When it is inconvenient for customers or colleagues to open OFD files, JPG long maps can be sent for better compatibility.
- Archive Preview:After the OFD is converted into a picture, you can quickly preview the thumbnails in the folder for subsequent classification.
- Batch conversion tasks:When facing batch files such as 1.ofd, 2.ofd, 3.ofd, 4.ofd, using batch processing tools is more stable than manual operation.
Different from the ordinary "export as a picture", this article emphasizes "splicing multiple pages into a long picture". This option can reduce the number of pictures, reduce the risk of missing pages, and is more in line with the reading habits of long pictures on the mobile side.
Effect Preview: From OFD File to JPG Long Picture
Before processing: There are multiple OFD files to be processed in the folder
The screenshot before processing shows four OFD files, named 1.ofd, 2.ofd, 3.ofd, and 4.ofd. They are all source files to be converted. For such batch files, if you process them one by one manually, you need to repeat the steps of opening the file, selecting export, setting format, saving pictures, etc.
When the number of OFD files increases, manual processing is also prone to problems, such as missing a file, file name saving errors, page order confusion, picture clarity is not uniform, etc. Therefore, in office scenarios, it is more reliable to use tools that support batch processing.
After processing: the corresponding JPG picture is generated, and the page can be spliced vertically
The processed screenshot shows that the original OFD file has been output as a JPG image, and the file names are 1.jpg, 2.jpg, 3.jpg, and 4.jpg. The 1.jpg on the left shows an obvious long picture form. You can see that the contents of multiple pages are arranged vertically in a picture, which is the effect of "splicing multiple pages into a long picture.
This result is very friendly for subsequent use: only the corresponding JPG file needs to be selected when uploading; When sending to others, the other party does not need to install an OFD reader. There is no need to switch back and forth between multiple pictures when viewing. For electronic invoices, vouchers and attachments, the long chart form is often more intuitive.
Operating Steps: Use Office Software to Batch Generate OFD Long Chart
Step 1: Enter "More Tools" and select OFD to convert to JPG image
Open HeSoft Doc Batch Tool After that, in the navigation bar on the left, you can see categories such as "home page, task flow, all tools, file name, folder name, file sorting, Word tool, Excel tool, PowerPoint tool, PDF tool, text tool, picture tool, video tool, audio tool, and more tools. In the screenshot, "More Tools" is currently located, and "Convert OFD to JPG Picture" is highlighted in the function card ".
The purpose of this step is to find the correct conversion entry. At the same time, there are functions such as "OFD to PDF", "XPS to PDF" and "CAD to PDF" on the interface. If the goal is to output OFD as JPG picture, "OFD to JPG picture" should be selected ". The function description in the screenshot is "Convert OFD files to images in JPG format in batches", which is consistent with the requirements of this article.
After selecting this function, the software will enter the corresponding processing flow. For batch office software, process operation allows users to import files first, then set parameters, and finally execute them uniformly to avoid setting each file repeatedly.
Step 2: Add the OFD file and confirm the record to be processed.
After entering the function page, the current module name "OFD to JPG Picture" will be displayed at the top ". There are buttons such as "Add File", "Import File from Folder", "Empty" and "More" at the top right. In general, if there are fewer files, you can click "Add Files". If a folder contains many OFD files, using "Import Files from Folder" is more suitable for batch processing.
Four files have been imported in the screenshot. The table lists the sequence number, name, path, extension, creation time, modification time, and operation. The file paths are located in the D:\test \directory with the ofd extension. The number of records displayed in the "Summary" at the bottom is 4, indicating that the current task will process 4 OFD files.
Before clicking "Next", it is recommended to do a check:
- Verify that all the OFD files that need to be converted appear in the list.
- Verify that no files that do not need to be processed have been added by mistake.
- Check the file path to avoid processing files with the same name in other directories.
- To remove a file, use the delete action on the right side of the row.
This step, while simple, is important for batch tasks. Because the settings are usually applied to the entire list once you enter the next step, the more accurate the previous file list, the lower the probability of subsequent rework.
Step 3: Select the page processing scope and decide which pages participate in the conversion.
Click "Next" to enter the "Set Processing Options" interface. Here you first need to set the "processing range". As can be seen from the screenshot, the range of options includes "all pages", "the first few pages", "the last few pages", "odd pages", "even pages" and "custom". The current example selects "the first few pages" and fills in 2 in the range input box.
This setting means that for each imported OFD file, only the first 2 pages are converted. If an OFD file itself has only one page, only its existing pages are usually output. If there are multiple pages, the first two pages will be taken to participate in the conversion according to the settings.
When selecting a page range, you can determine based on your business objectives:
- Complete Preservation:Select All Pages for Archive, Full Backup, Full Commit.
- Just the first or first few pages:Select "the first few pages", suitable for invoice home page, voucher home page, cover material.
- As long as the tail page content:Select "Last Pages", which is suitable for signature page, seal page and conclusion page.
- Processing by page number rule:Select Odd Pages or Even Pages to suit special splitting needs.
- Specified range:Select "Custom", which is suitable for converting only a few pages.
If your core goal is to generate a long map with multiple pages of content, the page range cannot be just a single page. You should select "All pages", or select "Top pages" as in the example and fill in 2, 3 or more pages.
Step 4: Set the picture pixel density PPI, taking into account the clarity and volume
Below the page range, you can set the Picture Pixel Density (PPI) ". The value in the screenshot is 300. PPI affects image clarity and file size. For electronic invoices, contracts, vouchers and other materials containing small characters, forms, two-dimensional codes and seals, too low PPI may lead to unclear amplification. Too high PPI may make the file volume larger.
In general office scenarios, 300 PPI is a more common choice, suitable for striking a balance between clarity and file size. If it is subsequently used for printing or review, it is recommended to maintain a high definition; if it is only sent to colleagues for quick preview, you can select a more appropriate value according to the actual situation.
Before batch conversion, it is recommended to use 1 to 2 OFD files for trial conversion to check whether the text, two-dimensional code and seal of the output JPG are clear. If the effect meets the requirements, process more files in batches, which can avoid generating a large number of pictures that do not meet the requirements at one time.
Step 5: Open long image splicing and synthesize multiple pages of OFD into one image
A key option is shown at the bottom of the screenshot: "Splice multiple pages into one long image". This is the core switch that transforms the OFD multi-page into a long graph. After opening, multiple selected pages in the same OFD file will be spliced into a JPG image in sequence to form a vertical long image.
For example, the current page range is set to "the first few pages", the range is 2, and long image splicing is enabled. Then for OFD files containing at least 2 pages, the software will splice the first 2 pages into one long JPG instead of generating two separate images. The 1.jpg in the screenshot after processing reflects this long graph effect.
Two concepts should be specially distinguished here: long graph splicing usually splices "multiple pages within the same OFD file" instead of merging all four different files 1.ofd, 2.ofd, 3.ofd and 4.ofd into the same picture. The processing result will generally generate the corresponding JPG file according to the source file, which is convenient for one-to-one correspondence and subsequent management.
Step 6: Continue to the next step, set the save location and start processing
After completing the page range, PPI, and long image stitching settings, click "Next" at the bottom ". As can be seen from the interface flow, the next steps include "set save location" and "start processing". In the save location, it is recommended to choose a separate output folder, such as "OFD to JPG Results" or a folder named by date to avoid mixing the converted JPG with the original OFD.
After setting the save location, the software will perform the conversion in batches according to the previously configured rules. After the processing is completed, you can enter the output folder to check the results, and confirm whether the number of JPG files, the corresponding relationship of file names, and the definition of long images meet the requirements.
Frequently Asked Questions or Precautions
1. After OFD is transferred to JPG, will the original file be overwritten?
From the operation process, the OFD file is imported as a record to be processed, and a JPG image is generated after conversion. For clearer file management, it is recommended to set the output directory to a separate folder. In this way, the original OFD and the converted JPG can be saved separately for subsequent verification.
2. Why are some pictures not long after processing?
If an OFD file itself has only one page, even if long image splicing is enabled, only a single page image can be obtained. If only one page is selected for the page range, no obvious long image will be formed. To obtain a long image, the source file needs to have multiple pages, and the processing range includes multiple pages. At the same time, "Splice multiple pages into a long image" is turned on ".
3. Is JPG long map suitable for uploading all systems?
Most systems support JPG, but different systems may have their own restrictions on image size, width, height, and file size. If the long chart has a large number of pages and the PPI is high, the file may be too large. When you encounter upload limits, you can reduce the number of converted pages or adjust the PPI as required.
4. Is the file order important when importing in batches?
For the conversion task of "each OFD output corresponds to JPG", the file order usually does not affect the splicing result of the internal pages of a single file. However, for the convenience of checking, it is recommended to keep the source file named clearly, for example, by 1.ofd, 2.ofd or date, number.
5. What should I pay attention to when transferring electronic invoices to pictures?
The two-dimensional code, invoice number, amount, buyer information, seller information and electronic signature are common in electronic invoices. These key messages should be checked for legible after conversion. If used for reimbursement or archiving, it is recommended not to set the PPI too low.
Summary: Batch OFD to JPG Long Chart to Save Time for File Circulation
Converting OFD electronic invoices, vouchers, or multi-page documents into JPG long maps can significantly improve the convenience of file viewing, uploading, forwarding, and archiving. By HeSoft Doc Batch Tool , users can add. ofd files in batch in the "OFD to JPG picture" function, set the page range and PPI uniformly, and turn on "splice multiple pages into a long picture" to quickly generate the corresponding JPG long picture.
The core value of this approach is batch processing: there is no need to open OFD files one by one, and there is no need for page-by-page screenshots or hand puzzles. For office workers who often deal with electronic invoices, contract attachments, voucher materials and archived documents, establishing a fixed processing process according to the steps in this article can reduce a lot of duplication of work. It is recommended to test the output effect with a small number of files to confirm that the page range, definition and long map style meet the requirements, and then batch process the OFD files in the complete folder.